Advertise your vacancies

The following terms and conditions apply to submitting vacancies with the intention they be posted on the Careers, University of Oxford ' ‘CareerConnect’ Platform.   

• Careers, University of Oxford expects recruiters, employers and work experience providers to have checked that any vacancies submitted online to Careers, University of Oxford comply with the requirements under the laws of England and Wales, including (without limitation) statutes, regulations, common law and regulatory requirements in respect of employment law, and requirements to pay the National Minimum Wage and comply with the Equality Act 2010 (as updated and amended from time to time). 
• For international opportunities, recruiters are responsible for ensuring any vacancy complies with employment law, regulation and good practice (including any local wage requirements) in the relevant jurisdiction.
• By submitting a vacancy, you warrant that the vacancy complies with all such legal, regulatory, and employment requirements (including in respect of international opportunities), and you agree to indemnify the University of Oxford and Careers, University of Oxford against any and all claims, actions, proceedings, losses, damages, expenses and costs (including, without limitation, court costs and reasonable legal fees) arising out of or in connection with the breach of applicable laws, regulations and third party rights by your use of Careers, University of Oxford
• Advertising of vacancies through Careers, University of Oxford does not imply the Careers' approval or recommendation and where it comes to our attention that a vacancy may not comply with the relevant legislation, we reserve the right not to publish it, or to remove it from our website, displays and literature.
• Once you have submitted or amended a vacancy it will be forwarded to the Student and Employer Engagement Team for checking. We aim to advertise all vacancies, submitted via CareerConnect, on our website within five working days. Please note that Careers, University of Oxford reserves the right to edit, amend or withhold any vacancies received. Additionally, we reserve the right to cap the number of vacancies any employer or recruitment/executive search agency can post. 

Vacancy requirements

• Careers, University of Oxford welcomes advertisements for vacancies for full-time or part-time positions that are open to any Oxford University student or graduate, posted by any legal organisation in any industry (with the sole exception of tobacco – see below).
• All vacancies for England, Wales and Scotland must comply with the Equality Act 2010  and its equivalent legislation in respect of vacancies for Northern Ireland, and must not include unlawful content.
• Vacancies requiring applicants to work in a private household are not accepted.
• Vacancies must be submitted in English.
• Careers, University of Oxford will not advertise vacancies which require a fee to participate.
• Careers, University of Oxford does not engage with the tobacco industry. This is in line with the University’s commitment to research funders and their guidelines.
• Careers, University of Oxford does not advertise positions soliciting for current students or alumni to tutor candidates through university applications.
• Careers, University of Oxford does accept emails only from organisation’s email account providers (e.g., not from a ‘@hotmail.com’ email address) although we may make exceptions on a case-by-case basis.
• Careers, University of Oxford will not post vacancies with a requirement to travel to a destination where there is current FCDO advice against travel.
• Careers, University of Oxford will advertise vacancies for organisations currently in ‘stealth mode’ or where limited public information is considered business critical on a case-by-case basis only.  Please contact us before submitting an opportunity that falls under these categories.
• Notwithstanding the above, Careers, University of Oxford does not accept vacancies from employers without a company website.
• Vacancies may be posted on the system for a maximum of 6 months.
• Careers, University of Oxford will advertise vacancies only posted via CareerConnect. Any vacancies sent to us by email or post will not be advertised.
• Careers, University of Oxford will advertise full year internships and placements to graduates only. There are no sandwich courses as such at Oxford University, although some undergraduate courses at Oxford University include elements where students may spend a year abroad, undertake short industrial placements or carry out research projects in industry. These are arranged within relevant departments.
• Vacancies posted by recruitment agencies must follow our policy on third party recruiters.

Careers, University of Oxford is unable to advertise vacancies that request candidates must have the right to work in the UK, as there is the potential for indirect discrimination if this information is requested as part of the application process rather than part of right to work checks on receipt of a job/internship offer.

It is very common for employers to state that they will only accept applications from those with the right to work in the UK. Companies have a legal responsibility to ensure that all employees have the right to work in the UK. To meet this requirement, some companies refuse to accept applications from anyone who does not already have this permission in place. However, because this requirement has a disproportionate impact on non-UK citizens, it has the potential to be unlawful indirect race discrimination.

Some employers also insist that candidates provide evidence of their right to work at application stage. This point is addressed in section 16.67 of the Statutory Code of Practice accompanying the Equality Act 2010:

“Eligibility to work in the UK should be verified in the final stages of the selection process rather than at the application stage, to make sure the appointment is based on merit alone, and is not influenced by other factors […] Employers can, in some circumstances, apply for work permits and should not exclude potentially suitable candidates from the selection process.” 

Further details can be found in the Statutory Code of Practice for Employers.

UK immigration law: relevant points for graduate recruitment:

• European and Swiss nationals with pre-settled or settled status under the EU Settlement Scheme are free to work in the UK, and employers only need to check right to work once prior to commencement of employment, see Employer's guide to right to work checks: 26 June 2025 (accessible) - GOV.UK
• Irish nationals have freedom to live and work in the UK
• Graduate route visa students who successfully complete a degree in the UK can apply for this straightforward visa giving them either two years, or 18 months if applying on or after 1 January 2027 (undergraduate and Masters students) or three years (DPhil/PhD) students) work permission without an employer needing to sponsor them for the visa. They can work in any role without skill level or salary restrictions for the duration of the visa but would need to move to another visa to continue working. See Graduate visa: Overview - GOV.UK

For further information, please visit: Government Code of Practice and Prospects guide to jobs and work experience/working abroad.

Careers, University of Oxford only posts vacancies for specific opportunities; not for the purpose of signposting to the agency’s website. The name of the client/employer on whose behalf an agency is acting must be stated within the vacancy. However, a recruitment agency can be given as the contact for applications / information etc, instead of the client.

To ensure the students who apply via the agency can be assured that their application will be received and considered by the listed employer, we check that the agency has the agreement of the employer concerned to advertise on their behalf.  We may additionally contact employers to verify this.

If your client is already in direct contact with Careers, we would need their confirmation (by email or letter) that they wish applications to be handled through an agency.

We are extremely grateful for all the fantastic internships and opportunities that we are able to advertise to our undergraduate and graduate students, alumni, and researchers. We advertise internships and opportunities, for free, in small start-ups to large multinational organisations, in sectors spanning Accountancy to Zoology.

However, we will not advertise ANY internships and opportunities which require our undergraduate and graduate students, alumni, and researchers to pay a fee to participate.

We also do not advertise unpaid/unfunded internships and opportunities unless they are:

• Short term insight or vacation schemes of no longer than 2 weeks aimed at providing “work shadowing” or learning & development opportunities.
• Voluntary work with a charity, voluntary organisation, an associated fund-raising organisation, or a statutory body and, where the voluntary work is UK based, fulfil the conditions for voluntary workers under UK National Minimum Wage legislation. Organisations will need to provide evidence that they fulfil this criteria.

For both paid and unpaid internships and opportunities, it is the responsibility of the host to ensure compliance with the applicable minimum wage requirements given the location of the role. If it will be a virtual internship, then regardless of the location of the host, we will also only advertise posts if the host states that it will be paid at least at the rate of the UK national minimum wage (or the relevant local national minimum wage if that is higher). 

When offering internship opportunities to current doctoral students, please be aware that they should not work on projects that are directly related to their DPhil research.  This serves to avoid issues relating to IP ownership and publication of any part of their thesis, a requirement of their degree, following the internship. 

If you are in the not-for-profit sector, we suggest you discuss your needs directly with the Internship Office ([email protected]) as we may be in a position to attach an internship award to particular opportunities. Our limited funding is allocated on a first-come, first-served basis. In any case, all not-for-profit sector partners must, as a minimum, offer a contribution, for example provide accommodation, reimburse travel or meal costs.

Careers reserves the right not to publish any internship and opportunities we feel are inappropriate for our clients.