Oxford Graduands
Graduands waiting to process into the Sheldonian Theatre on Degree Day, Oxford
Copyright © Rob Judges Photography. This image comes from

Degree certificates and letters

Once your degree has been conferred at a degree ceremony, either in person or in absentia, you will automatically receive a degree certificate. This will be presented to you by your college on the day of your graduation ceremony or posted to you after the event. 

Electronic copies, PDFs or scanned versions of certificates cannot be issued at this time.  For information on our eDocuments service relaunch in summer 2022 please see eDocuments news. Some frequently asked questions about the project are answered here. For guidance on ordering and registration please see the eDocuments help page.

Students who have completed an award bearing non-matriculated course (certificate or diploma) with the Department for Continuing Education will receive an award certificate from the Department. 

What should I do if I need a certificate or degree confirmation letter?  

Initial/First certificates

Certificates are sent out after degree ceremonies take place. For all ceremonies, if you have not received your degree certificate within three months of the date of your ceremony and you fail to notify your college of this within that period, you will be charged for a replacement certificate. It is your responsibility to check that your home address is correctly recorded before your ceremony takes place.

If you graduated prior to February 2010 and did not receive your degree certificate following the ceremony, please email documents@admin.ox.ac.ukIf you have not had a degree ceremony then a certificate cannot be issued. 

Please place your order for certificates with the University online shop. These can only be sent in hard copy. Certificates ordered for delivery to the UK will be sent by Royal Mail first class post at no further cost, or by tracked and signed-for courier service courier at a cost of £15 – please make sure you select your desired option when ordering. Orders for overseas locations will be sent by a tracked and signed-for courier service at a cost of £15 for European addresses and £20 for the rest of the world.

Replacement certificates

Please place your order for certificates with the University online shop. Replacements incur a fee of £40 per certificate. Certificates ordered for delivery to the UK will be sent by Royal Mail first class post at no further cost, or by tracked and signed-for courier service courier at a cost of £15 – please make sure you select your desired option correctly when ordering. Orders for overseas locations will be sent by a tracked and signed-for courier service at a cost of £15 for European addresses and £20 for the rest of the world.

Digital degree confirmation letters 

As an alternative to certificates, you may be eligible to request a digital Degree Confirmation Letter (dDCL), which can be ordered through the University’s online shop, free of charge. If you have passed your examinations and have not had your degree conferred at a degree ceremony, or if you have attended a ceremony but require proof of your award to present to a third party, you can request a digital degree confirmation letter. The letter will confirm that you have successfully completed your course at the University of Oxford, the dates of attendance and the classification you received. If you have not yet completed your course a letter cannot be issued.  

The University’s e-documents Service enables you to share the dDCL with others such as future employers online. Once you have ordered it may take up to a week to issue your letter. Please bear in mind that your order needs to be placed early, allowing plenty of time before any deadline, as the letter will not be made available immediately.  

Once your dDCL is ready to view you will receive an automated email from the University’s eDocuments service. You can then choose to share these documents with third parties from within the e-document portal itself. Documents shared in this way are sent from the University of Oxford and therefore are considered official secure documents for application purposes. 

Research students: Students will not need to submit a hardbound copy of their DPhil thesis to the Examination Schools in order to graduate, following being granted leave to supplicate, during the 2021/22 academic year. This also includes any students who were unable to submit a hardbound copy due to COVID-19 social distancing measures in the 2019/20 & 2020/21 academic year. However, all candidates will still need to submit an electronic copy to the Oxford University Research Archive (ORA) a minimum of five working days prior to their graduation date. Students will not be able to attend a degree ceremony (even in absentia) without doing so.

Submissions of Research Degrees theses to be sent to examiners will still be via the Research Thesis Digital Submissions portal.
If you commenced your research degree prior to October 2007, you are not required to submit an electronic copy of your thesis.

Name changes 

The name which you held when you completed your degree (granted 'leave to supplicate') will be the name on your degree certificate and degree confirmation letter. The only retrospective changes that can be made are where an administrative error has occurred or where the University is required to make a retrospective change under the provisions of the Gender Recognition Act 2004. 

If you have changed your name following completion of your course of study, (for example, through marriage, or by Deed Poll), and wish to demonstrate to a prospective employer or education institution that your degree certificate or confirmation letter belongs to you, supporting documentation showing the name change should accompany the certificate. Visit your student record

For reasons of security and data protection, all certificate and degree confirmation letter requests must be made by graduates themselves; requests on their behalf cannot be accepted from third parties. 

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