Handling offers

It is standard for offers to be conditional and dependent on a number of things.

For example:

• Satisfactory references from your nominated referees.
• A specific classification of degree. If you don’t get the stated grade –  don’t assume that all is lost, contact the recruiter to discuss the situation.
• Satisfactory completion of a probationary period – the time should be specified.
• Acceptance by a given date.
• For quality employers, treating their employees with respect is one of their most important values. If a recruiter puts you under a lot of stress to accept very quickly without having your questions answered fairly, you have to make your own assessment on what this says about the integrity of this individual and this company. 

If you are fortunate enough to have more than one offer and there appears to be little between them, you may need to revisit your original list of needs and reflect these against the current offers in terms of location, company culture, approach to training, how you felt at interview, and so on. It’s probably worth trusting your instincts, but still do some extra research, it may help you to make a better decision.  Remember, organisations want to hire people who are excited about working for them. If you have any questions and/or concerns you can also speak to the recruiter that you have been communicating with. If you would like advise on how to manage such a conversation, it would be a good idea to speak to a careers adviser.

Think carefully about what you are looking for in a job and assess whether the organisation/role meets your expectations. For example:

• What are the responsibilities, pressures and demands, both intellectual and physical, of each job? Does the work that you will be expected to do conflict with your values?
• What is the team structure? Who will you report to? Will you be given training? What form will the training take? Who pays the training fees (if any)?
• Will the work style suit you? Speaking with people at the organisation or researching alumni who work there via LinkedIn can be very helpful when analysing this issue.
• What is the salary? What are the opportunities for promotion and salary increases? Will you have performance reviews and if, so how often? Are there any fringe benefits eg: private healthcare, gym membership?

Remember that if you accept a job and later, once in work, find you have made the wrong decision, this is not the same as reneging on a contract before starting work. If the reality does not meet expectations, this is a simple and common misunderstanding. Most recruiters are just as keen to have square pegs in square holes as you are keen to find the right job for you.  However, read every line of offer letters and employment contracts for financial penalties for leaving within, for example, the first two years. Do also check the notice period. It may be 1 to up to 3 months. 

Accepting an offer

It is common, these days, at times, to accept T&Cs without reading them.  An employment contract is different.  You should read every line of any contract you sign with a recruiter – some firms promise an expensive training that must be repaid by the graduate if they leave within, for example, two years. Once you are satisfied with the offer and have asked all the questions and gained clarification (best in writing) on things you had concerns about you can then move on to accepting the offer. 

Write to thank the person making you the offer, mentioning any reference number they have given you and enclosing any information that has been requested. You should also mention the date of the letter, and quote the full job title and the starting date, if stated. You can say that you wish to accept the offer, and that you are looking forward to starting work with the organisation. You may need to sign and return the contract.  Keep a copy of this letter/email, the contract or any other documents you have received as part of the offer. As the word ‘contract’ implies, if you accept the offer, you are making a legal undertaking. 

Declining an offer

If, after serious thought, you decide that the job is definitely not for you, contact the employer, ideally by telephone (confirming afterwards in writing) and politely let them know your decision. It’s worth remaining on good terms as you might find yourself working with or even applying to that organisation again at a later date. Try to inform them as soon as possible, so that they can offer the job to someone else.

Can I accept an offer and reject it later?

A contract is a legal document, and you should never sign such a document with the intention, however vague, of reneging on it at a later date. It is possible, although unlikely, that an employer may take action against you for breach of contract if you do so.

If you do find yourself in a position where you feel you would like to reject an offer that you have already accepted, you should let the employer know as soon as possible. Ideally speak to the relevant person/recruiter by telephone. Delay will only make the situation more difficult, as the organisation may wish to offer your place to another candidate. Be honest, and explain your reasons for now declining their offer. Organisations prefer to employ people who are genuinely motivated, and you may find that they will appreciate your honesty at this stage.

Bear in mind that recruiters at different firms talk to each other, companies might merge at some point in the future and human resources staff do move between companies. In other words, be polite and try to leave the organisation with a positive impression, you never know when you might come across these people again in your career!

Reneging on an offer is something to be avoided if at all possible. Our advice would be to talk to a careers adviser about the situation before taking action.