Other information requests

Individuals can access information held by the University that relates to a number of environmental areas such as: energy, water, soil, biodiversity, emissions, noise and waste.

If you want to submit an EIR request you should email the Information Compliance Team.

Under the legislation, you have the following rights in relation to the information that we hold about you (your ‘personal data’).

• The right to be informed. As part of our commitment to handling personal data in a fair and transparent way we publish information about how we use your data in privacy policies.
• The right to request access to your data (commonly known as a "subject access request"). This enables you to receive a copy of your data and to check that we are lawfully processing it.
• The right to request correction of your data. This enables you to ask us to correct any incomplete or inaccurate information we hold about you.
• The right to request erasure of your data. This enables you to ask us to delete or remove your data in certain circumstances for example, if you consider that there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below).
• The right to object to the processing of your data, where we are processing it to meet our public tasks or legitimate interests (or the legitimate interests of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your data for direct marketing purposes.
• The right to request that the processing of your data is restricted. This enables you to ask us to suspend the processing of your data, for example, if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your data to another party.
• Rights in relation to automated decision making and profiling.

Further information on these rights is available from the Information Commissioner’s Office. If you want to exercise any of the rights described above you should contact the University’s Information Compliance Team - [email protected].

Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop. However, where you have consented to the processing (for example, where you have asked us to contact you for marketing purposes) you can withdraw your consent at any time by emailing the department that is processing your data.

For the purposes of prevention or detection of crime, or the apprehension or prosecution of offenders, the police and other agencies may request personal data about students, staff or other individuals whose information is in the University’s custody. Requests can come from other government agencies such as Immigration (UKVI), Department for Work and Pensions, and HM Customs and Revenue and UK Visas.

If you represent a police force, or other government agency, and want to submit a police request you should email the Information Compliance Team.