Publication dates, formats and deadlines for submitting Gazette content

The Gazette is published weekly throughout the academic year (September to July), but not continuously over the vacations. A series of supplements is also published, giving further official information of various kinds. 

2026–27

* The first issue in Michaelmas term and the final issue in Hilary term are restricted to Council/Congregation business and changes to Examination Regulations, and there is no issue in 12th week of Trinity term

Publication dates for notices

As a general rule, we will publish items in the next issue of the Gazette for which the deadline has not yet passed. We will always try to include urgent (time-critical) or important items that arrive after the deadline if we have the space and time. However, we cannot always accommodate late items. We will also occasionally need to delay publication of a non-urgent item.

Changes to publication dates/submission deadlines

Occasionally there is a change to the deadline or date of publication, usually due to a bank holiday. If so, a notice will be published in the 'General Notices' section of the Gazette and online.

Email

Please send items for publication in the Gazette by email ([email protected]). Please ensure you send submissions in a format from which we can copy the text, either in the body of the email or as an attachment – preferably a Word document. This saves time and prevents transcription errors. 

Hard copy

We can no longer accept hard copy notices. If you only have a notice in hard copy, please scan and email it to [email protected]. 

If you're not sure how to format your submission, we recommend finding a previous such notice already published in the Gazette and copying that style.

There follows a brief summary of the typical contents of the Gazette, section by section (please note that not all sections or types of content are required in all weeks):

Please style these announcements as follows, noting the style of degrees in particular (for further information on how to style postnominals, see the Calendar Guidance for Approvers, p5). If you are sending us details of more than one person in the same category (eg multiple appointees or multiple visiting professors) please list them in alphabetical order by department (if desired), then in order of seniority by position, and then by surname.

Please note that notices in the Gazette do not include honours, fellowships of learned societies (eg FBA, FRS) or memberships of professional bodies; only academic qualifications are included.

Humanities

Professorship of History

Joanna Brown, MA Oxf, PhD Camb, Professor of History, Cambridge, has been appointed to the Professorship of History in the Faculty of History with effect from 1 January 2015. Professor Brown will be a fellow of Lady Margaret Hall.

Graduate awards and prizes

Please note that:

1. the Gazette only publishes details of awards/prizes given to postgraduate students, not undergraduates
2. details of prizewinning students are published in the version accessible only to University members (which requires a single sign-on account to read) and not in the publicly accessible version.

Mathematical, Physical and Life Sciences

Department of Computer Science

Tyrell Corporation Travelling Scholarship

The 2012 Tyrell Corporation Travelling Scholarship, for the purpose of conducting research in artificial intelligence, has been awarded to Philip Brown, Corpus Christi. Proxime accessit: Sarah Gray, St Anne's.

Notifications of prizes, grants and funding offered

We publish these notices in a very shortened format, to note that the funding/prize exists and to provide a link to a website or an email address where full information can be found.

Please list: the name of the body offering the prize or funding; the name of the prize/grant/funding award; brief entry requirements/conditions; brief eligibility criteria; amount offered; closing date for applications; link to website and/or email address where further details can be obtained.

Clare College, Cambridge; William Senior Studentship in Comparative Law or Legal History; up to 3 years' approved university and college fees and maintenance for a student in receipt of no other grant; 30 March; www.clare.cam.ac.uk

Bodleian Libraries; Gordon Duff Prize; for an unpublished essay on any of the following subjects: bibliography, palaeography, typography, book-binding, book illustration, the science of books and manuscripts, and the arts relating thereto; open to all members of the University; £500; topics must be submitted by 6 May and complete essays received by 5 August; [email protected]

Notices calling for papers are only published for conferences etc organised by the collegiate University. Please format them following the example below, ensuring that you include a website address for full information on submitting abstracts etc:

Institute of Population Ageing

An Emerging Researchers Conference will take place 26–28 September to mark the 20th anniversary of the establishment of the institute. Deadline for abstracts: 24 March. Deadline for registration: 31 March. More information: www.ageing.ox.ac.uk.

Subject: 'Demography, ageing and health'

See separate Classified advertising page.

Please send lists separated into type of fellowship and then in alphabetical order by surname, as below (don't worry about using bold/italic/indents). If you would like to include subject information as well, please do (but it's not essential).

Nuffield

Professorial Fellowships

Charlotte Appleton, BA York, 19th-century English Literature
Emily Underhill, BA Sheff

Honorary Fellowships

Charles Phillips, BA UCL
Laurence Bacon, MA Oxf

Non-stipendiary Research Fellowships

Jane Summers, BA Bath, English Literature
Juan de Cervantes, PhD Madrid, Golden-Age Spanish Literature
Friedrich Schmidt, Diplom Goethe Frankfurt

Please style announcements as follows, noting the style of degrees. If you are sending us details of more than one person in the same category (eg multiple appointees or multiple visiting professors) please list them in alphabetical order by department, or seniority by position, and then by surname.

Medical Sciences

The following title has been conferred on behalf of the Recognition of Distinction Committee:

Moore, P, BSc Leeds, PhD Lond, Student of Christ Church; Professor of Geography with effect from 1 September 2012

There are so many courses offered across the University that we can't publish details of all of them. If your course falls under one of the top two categories below, please email [email protected] with the details to discuss your options with us:

• Courses relevant to a large section of the University community (eg training for admissions interviewing): we publish full notices in the main Gazette
• Courses of interest to the wider University community: we offer a free classified advertisement
• Courses of limited interest to anyone other than professionals in the field: we regret that we can't advertise these in the Gazette 

See our Examinations Regulations page for instructions on how to submit changes to regulations.

Please provide: the title of the exhibition; whose work it is (if appropriate); the opening times, dates and location of the exhibition; the cost (if any) of entry; and contact details where further information can be obtained. Please style the notice as in the following examples, noting how to write months and times in particular.

Wolfson
5–7pm, 6–24 Feb: 'Photographs from Birmingham' by John Lesson. Visitors are asked to ring the lodge beforehand (Oxford 274100).

Bodleian Libraries
28 Jan–13 May: The romance of the Middle Ages
7–29 Jan: Ragtime to riches, a musical legacy at the Bodleian Library
3 Feb–4 Mar: 36 Kasen: the 36 immortals of Japanese poetry
10 Mar–8 Apr: Haydn à l'anglaise: his songs in late-18th-century England
10am–4pm, 1 Mar, Divinity School: Jane Austen: a literary genius at work

See the Lectures section below for instructions on how to submit details of these events.

Please format notices for musical events following the below examples as closely as possible, adding any further information as necessary. If there is a lot more information you want to give people, please provide a website or email address for anyone interested to obtain the rest of the information. These examples show the format for both a series of musical events and a single event:

Harris Manchester

Thursday lunchtime recital series

The following events will take place at 1.30pm at Harris Manchester. Admission free, with retiring collection. More information, and to book: [email protected].

1 May: Trefusis Bruce, traditional music
8 May: Moira Oppenheimer, organ
15 May: Pinky McNeil, organ
22 May: Terpsichore Smith, organ
29 May: Calliope Underhill, baritone

St John's

Organ Recital

Philip Anders will perform works by Bach at 5.30pm on 2 June in St John's chapel. Free admission; tickets/programmes available from main lodge one week before the performance.
 

For former students, please provide: 

• the full name of the deceased person (including any other names by which they were known)
• the date of their death (if known; year of death is sufficient if exact date unknown)
• any scholarships etc they held
• the date of their matriculation and
• their age when they died. 

If any of this information is unknown, just omit it.

For fellows/emeritus fellows, please also provide:

• details of the posts they held with dates
• details of the colleges at which these posts were held, if different to the submitting college

If providing a list of obituaries, please order them alphabetically by surname.

• Felicity Fiona Frank (née Filton), 12 December 2011; Exhibitioner 1928. Aged 101.
• Pauline Patricia Proust, 1 January 2012; Lecturer, Merton 1998–2001; Fellow 2001–8, Emeritus Fellow 2008–12, New College. Aged 63.

Please note that obituary notices are sent to us by colleges; if you are enquiring personally, please contact the college to which the deceased person was linked for queries about individual obituaries.

Notices seeking participants in University-based research projects are published as classified advertisements. There is no charge for such advertisements, and we can run an advert of up to 70 words in any 4 issues each term. 

We suggest that your advert includes: 

• what is being studied (eg typhoid fever; amblyopia; memory)
• the type of study (eg uses MRI scanner; involves medication; challenge study; vaccine study)
• main inclusion/exclusion criteria
• expected number/location of study visits
• expenses/reimbursement paid
• link to website or email address where further details can be obtained

Because these are free advertisements, please don't use the online store to place them (if you do accidentally pay for an advert that should be free we will arrange a refund for you). Just email your advert text to us at [email protected].

We publish vacancy notices in a very shortened format, to note that the opening exists and to provide a link to a website or an email address where full information can be found. 

Vacancy notices are free where they are submitted by any part of the collegiate University, one of the former Recognised Independent Centres or any part of Cambridge University or its colleges.

Please list: 

• the name of institution where the vacancy exists;
• job title;
• salary (or that the post is non-stipendiary) – if the salary is sensitive or open to negotiation, this can be omitted;
• closing time and date for applications;
• link to website or email address where further details can be obtained

We will also include notices from employment agencies acting on behalf of an Oxford or Cambridge college, as long as the college is the employer.

• Department of Zoology; Professorship of Zoology; 12 March; www.jobs.ox.ac.uk
• Exeter; College Librarian; £36,715–£43,840; noon, 24 February; www.exeter.ox.ac.uk/college/vacancies   

Please style these announcements in one of the following ways, noting the style of degrees. If you are sending us details of more than one person in the same category (eg multiple appointees or multiple visiting professors) please list them in alphabetical order by department, or seniority by position, and then by surname.

Please note that notices in the Gazette do not list fellowships of learned societies (eg FBA, FRS) or memberships of professional bodies.

Full sentence version:
Mathematical, Physical and Life Sciences

The Mathematical, Physical and Life Sciences Board has reconferred the title of Visiting Professor in Engineering Science upon Samuel Adamson, MA Oxf, PhD Camb, Professor of Engineering, University of Greenwich, for a period of 3 years from 1 January 2015.

The Mathematical, Physical and Life Sciences Board has conferred the title of Visiting Professor in Physics upon Thérèse Voltaire, BSc Plym, DPhil Oxf, Professor of Physics, Plymouth University, for a period of 3 years from 1 January 2015.

Shortened version:
Mathematical, Physical and Life Sciences

Étienne Lambert, PhD Camb; Visiting Professor of Statistics, Department of Statistics, from 25 June 2015 for a period of 3 years

See the Vivas section below for instructions on how to submit details of these events.

Flysheets may be circulated with the Gazette under certain circumstances, as laid out in Appendix B of Congregation Regulations 2 of 2002.

The Gazette publishes a supplement with the 0th week issue each term in which we aim to include all lectures and seminars for the term that have been received in time. 

Please note: if you are not able to get lecture notices to us in time for the supplement, we will publish the information in the next available issue of the Gazette.

If you would like to join the mailing list for termly reminders of the next supplement date and its deadline, please email us and we'll be happy to add you to the list: [email protected].

Please email your listings as text in the body of an email or as a Word document to g[email protected] as soon as you have them confirmed. Because we receive so many listings for the supplement we don’t have time to retype notices, so we can’t accept listings supplied in PDF or image formats. Please also avoid tables and text boxes.

We also ask that notices are formatted as close to our house style as possible, again because of our limited time; we understand, however, that sometimes your events will not fit neatly into one of our examples. In this case please just follow the most similar style. 

Don't worry about indenting information, styling headers or adding bold or italic styles; we'll take care of all of that.

If registration is required or if the event will be online, please use human-readable URLs to make the issue more accessible. If there's a webpage for the event, it's better to link to that than directly to a livestream address.

• Dr/Professor: don’t use a full-stop after ‘Dr’, and write ‘Professor’ out in full
• If a speaker is based at Oxford University or one of the colleges don’t give their affiliation (also omit their college/department)
• Give speakers’ affiliations without the word ‘University’ (eg ‘Professor John Smith, Cambridge’) and using any standard abbreviations (eg ‘UCL’)

• If your event has conveners or organisers, give their details at the end of the event listing. Separate names by commas and don't end the list with a full stop (unless another sentence follows).
  • Conveners: J Jones, A Rogers
  • Organiser: J Jones
• If a conference or panel event has a chair, either list the chair before the speakers if they are the bigger draw for your event, or after the speakers if the speakers are the bigger draw.
  • Dr Sandy Gant will chair a panel discussion at 5pm on 30 November in the auditorium. Speakers: A Jones, B Smith and C White.
  • Professor Andy Jones, Dr Buck Smith and Professor Dr Heinz Schultz will speak at a panel discussion at 5pm on 30 November in the auditorium. Chair: Dr Sandy Gant.

• Do not use full stops after abbreviations or initials
• When giving times of events, use ‘am’ and ‘pm’ closed up to the number and without full stops (eg ‘9am’ or ‘4.30pm’)
• Months used in lists of events are abbreviated using three letters (eg ‘9 Oct’), but spelt out in full in single event listings (‘at 2pm on 9 October’)

• Don’t capitalise entire words or phrases
• In lecture titles capitalise the first word of the title and any proper nouns, not the whole title

• Give event information in order of time >> date (or days) >> location:
  • The Smith lecture will take place at 9am on 14 January in the Examination Schools. or
  • The following lectures will take place at 4.30pm on Thursdays in the Lecture Theatre, Denys Wilkinson Building. or
  • The following seminars will take place at 4pm on Wednesdays online via Zoom.
• In a list of events, if most of them are in the same place at the same time on the same day, use ‘unless otherwise noted’ to denote the odd one/s out, and give the different information in the relevant listing. Include the non-standard event information in the individual listing:
  • The following lectures will take place at 4.30pm on Thursdays in the Lecture Theatre, Denys Wilkinson Building, unless otherwise noted.
    • 5 Feb: 'Lecture 1'
    • 4pm, Wed, 11 Feb, Somerville: 'Lecture 2'
    • 19 Feb: 'Lecture 3'
• Do not use ‘nd’, ‘th’, etc after dates (eg ‘9 Oct’ NOT ‘9th Oct’)
• Always put the day before the month (eg ‘9 Oct’ NOT ‘Oct 9’)
• Use dates, not weeks of term (eg '21 Jan' NOT 'Wednesday of 1st week')
• Give sufficient information about rooms and buildings as is required for people to find the event, or joining details for events held online

• Give details of the platform used for the online event:
  • The following seminars will take place at 4pm on Wednesdays online via Zoom.
  • The 2026 Jones Lecture will take place at noon on 27 March online via Teams.
• If the event is online, you must include a URL or email address for people to find out more information about, or to register for, the event. If it's livestreamed, include either the link to the full livestream or to a webpage which will include joining instructions.
  • More information: [give URL or email address here]
  • Registration required: [give URL or email address here]
  • More information and to register: [give URL or email address here]
  • To join: [give URL or email address here]
• If the event is not online, you may include a URL or email address as above
• If at all possible, please use human-readable URLs to make the issue more accessible

• Enclose titles using single quotation marks
• Only capitalise the first word in the title and proper nouns
• Titles of books, plays etc within the lecture title should be italicised; quotations within the lecture title should be set in double quotation marks
• Preface single lecture titles with the word 'Subject:'
• Preface individual lectures in a series with the shorted date of the event (eg '4 Feb:')

Only list the event as an inaugural lecture if it is the official inaugural lecture of a new statutory professor. 

If it's just the first event in a new series, do not use the word 'inaugural'.

Cyril Foster Lecture

Professor Harold James, Princeton, will give the Cyril Foster Lecture at 5pm on 4 November in the Examination Schools.

Subject: ‘International order after the financial crisis’

Waynflete Professor Inaugural Lecture

Professor Véronique Gouverneur will give the Waynflete Professor Inaugural Lecture at 5pm on 19 January in the Examination Schools. More information and to register: www.chem.ox.ac.uk.

Subject: ‘Rethinking fluorine chemistry with global challenges in mind’

John Locke Lectures

Truth and content

Stephen Yablo, MIT, will give the John Locke Lectures at 5pm on the following days online via Zoom.

25 Apr: ‘Semantic excuses’

2 May: ‘The truth and something but the truth’

9 May: ‘Extrapolation and its limits’

History of Art departmental research seminars

The following seminars will take place at 4pm on Thursdays in the Lecture Theatre, History Faculty. Convener: Dr H Grootenboer

Dr Michael Squire, Cambridge

14 Oct: ‘Troy story: playing with Homer on the “Iliac tablets” ’

Dr Elisabeth Findlay

21 Oct: ‘Portraiture, fame and the Enlightenment: images of Sir Joseph Banks’

Professor Leonard Barkan, Princeton

4 Nov: ‘Michelangelo: a life on paper’

Clara Florio Cooper Memorial Lecture

Professor Laura Lepschy, UCL, Dr Helena Sanson, Cambridge, and Dr Emmanuela Tandello will give the Clara Florio Cooper Memorial Lecture at 5pm on 10 May in the Main Hall, Taylor Institution.

Subject: ‘On translation: Primo Levi into and out of English’

McDonald Centre for Theology, Ethics and Public Life

Conference

A conference will take place on 21 and 22 May at Christ Church. Speakers include: Nigel Biggar; Lord Brown, former Justice of the Supreme Court; Pierre Hazan, Geneva; Nicholas Mercer, Liberty Human Rights Lawyer of the Year 2011–12; John Milbank, Nottingham; Onora O'Neill, Chair, Equality and Human Rights Commission; Esther Reed, Exeter; Julian Rivers, Bristol, David Tombs, Otago; Tom Tugendhat, former Principal Adviser to the Chief of the Defence Staff; and Paul Yowell. Fee, including lunch: £60 (£30 students). Registration required: https://mcdonaldcentre.web.ox.ac.uk. Convener: Professor Nigel Biggar

Subject: ‘What’s wrong with rights?’

The internal examiner will receive a Viva Notice task completion of which fulfils the requirement to advertise the viva. Within the Viva Notice task, the internal examiner will need to complete the date, time and location of the viva, including whether an agreement has been made to hold the viva remotely. 

On completing the Viva Notice task, the University Gazette will be notified so that they can advertise the viva. The Proctors have announced that any viva which is taking place remotely (online) does NOT need to be advertised. However, the Gazette will still publish details of any viva submitted  in time for publication.

We will always try to publish a viva notice if there is time/space in an issue before the date of the examination. 

• If we receive notice of a viva at least 8 days before the date of the examination, we will include it in the Gazette before the date of the examination
• If the viva notice arrives more than 8 days before the date of the examination, we will ensure that it is published in an issue of the Gazette before the date of the examination, but it won't necessarily be in the next issue if more urgent and later-arriving notices mean that there isn't sufficient space.
• If the viva notice arrives too late for inclusion, the alternative method of publicising the viva will need to be used (see below).

If the viva date, time or location changes, please email [email protected], copying the email to [email protected] so that a correction notice can be published if appropriate. Please note that changes of room do not need to be notified where the overall location (eg college, department) remains the same.

If the viva notice cannot be published in the Gazette, because it's taking place too soon to be included in the next available edition, the alternative method must be used. 

The alternative method is to post a notice of the examination (the candidate's name, their thesis title, the place, date and hour of the examination, and the names of the examiners) at the place where the viva is being held. The notice must be in place at least two days before the date of the exam. 

Because the Gazette is not published during the vacations, any viva voce exams which take place during vacations or at the beginning of the following term must either be notified to us in time to be published in the final issue of the preceding term or publicised using the alternative method (note that the first Gazette of Michaelmas term and the final Gazette of Hilary term don't carry viva notices).

Michaelmas term

• Vivas taking place on or after Friday of -1st week can be published in the first Gazette of term to carry vivas
• Vivas taking place on or before Thursday of 9th week need to reach us in time to be published in the 8th week issue
• Vivas taking place between Friday of 9th week in Michaelmas term and Thursday of 0th week in Hilary term need to reach us in time to be published in the 9th week issue of Michaelmas

Hilary term

• Vivas taking place on or after Friday of 0th week can be published in the first Gazette of term
• Vivas taking place on or before Thursday of 9th week need to reach us in time to be published in the 8th week issue
• Vivas taking place between Friday of 9th week in Hilary term and Thursday of 0th week in Trinity term need to reach us in time to be published in the 9th week issue of Hilary

Trinity term

• Vivas taking place on or after Friday of 0th week can be published in the first Gazette of term
• Vivas taking place between Thursday of 11th week and Thursday of 13th week must reach us in time to be published in the 11th week issue
• Vivas taking place between Friday of 13th week in Trinity term and -1st week in Michaelmas term need to reach us in time to be published in the 13th week issue of Trinity

Extract from Part 7 of the Regulations of the Education Committee

3. Conduct of Oral Examinations for the Degrees of MLitt, MSc by Research, and DPhil 

(vi) Notice of the examination shall be given in one of the following ways:

1. It may be published in the University Gazette not later than the day before it is due to take place;
2. Not later than two days before the examination the examiners may:
   1. inform the Submissions and Research Degrees Team in writing; and
   2. if the examination is to be held at a place other than the Examination Schools, post a notice at the place of the examination.

The notice shall state the name of the candidate, the subject of the thesis, the place, day, and hour of the examination, and the names of the examiners.