Rules & Regulations

If your Club wishes to organise any activities taking place overseas, whether during term-time or vacation, then details must be provided to the Proctors via the Clubs Office (for non-sports clubs) and the Sports Safety Officer (for sports clubs) at least one month before the proposed date of departure. 

It is generally accepted by HM Revenue and Customs, and the Charity Commissioners, that Clubs registered with the Proctors may operate under the aegis of the University’s charitable status; providing the funds raised by the clubs or society are modest in scale. 

The Data Protection Act 1998 contains important requirements about the way in which personal data (i.e. information about living people) must be handled and subjects’ rights to inspect and challenge the data.

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Registered student clubs may benefit from the University insurance cover. 

If a Club’s activities regularly bring members into contact with children (under 18, and especially under 16) or with adults at risk (e.g. a person who is or may be in need of community care services by reason of mental or other disability, age or illness; and who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation) those activities should be risk assessed and processes for reporting safeguarding concerns identified.

For VAT purposes, student clubs and societies are considered as individual entities; they are not part of or covered by the University’s VAT registration. Each club or society is thus treated as a separate business.