Regulations and notes for guidance
Rules Committee Regulations 1 of 2017 cover student members' conduct, including operating clubs, societies and publications. In addition there is important guidance on running a club or society included on the website for registered clubs and below are some areas we bring to your attention now.
It is important that your club can appropriately manage any reports made about your members conduct. I therefore recommend that you review your current procedures for dealing with reports about behaviour in light of the general advice page, University non-academic misconduct procedures and University Harassment procedure. If your club does not have a formal code of conduct and reporting procedure a template is available for your consideration. Please note that you are should not attempt to resolve sexual misconduct complaints within your clubs, but should instead refer any students to the Student Welfare Support Services and seek advice from the Proctors Office.
We recognise that clubs and societies have responsibility to ensure their members behave appropriately. Therefore please note that in running your club and society the following may amount to disciplinary offences for which clubs may be held responsible under Statute XI University Discipline:
- flyposting and displaying unauthorised advertisements in public places;
- club social events where excessive consumption of alcohol is permitted or at which organisers do not exercise proper control over its availability;
- misuse of club e-mail facilities, such as failing to control sender access or using the mailing list to send spam (e.g. at an external organisation's request).
It is important that your club can appropriately manage any complaints about activities undertaken by the club or decisions made by the clubs governing committee. If your club does not have a formal complaint procedure a template is available for your consideration.