Guidance for students

Taught students in their final year of studies will receive an invitation to book a ceremony. Students on taught courses, who are not in their final year, will not be able to book a place until the start of their final year.

Research students will not be able to book a ceremony until they have been granted leave to supplicate.

You may choose either to graduate in absence or contact your college for the next suitable date. If you do not book onto an available ceremony before the booking window closes, you might not be able to graduate for at least a calendar year, because the degree ceremonies run on a cyclical basis and are allocated to capacity.

Once you have received your email invitation to book your ceremony, you may wish to discuss with your friends about selecting the same graduation date if available. The University cannot arrange for groups to attend together due to space limitations and the dates your college is presenting.

If you booked through Student Self Service (rather than your college), you will be able to amend your details, excluding the ceremony date, up until 60 days before your chosen ceremony (30 days for research and some modular course students). After that date you should contact your college.

If you need to amend the ceremony date please contact your college. 

Your college may use the additional contact details when sending information about college graduation events.

Yes, but only the most senior of your degrees will be conferred in person; the remainder will be conferred in absentia. You may also have multiple degrees conferred in absence at the same ceremony. If you are unsure which of your degrees is more senior, please contact your college who will be able to advise.

If you have been invited to a ceremony for your most recently awarded degree, but have previous Oxford degrees which have not been conferred; you may attend to confer your most senior degree and confer your other degree(s) in absence at the same time.

If you would like to attend a ceremony in person for each of your degrees, you must decline the invitation for your most recent degree and contact your college.

During a degree ceremony the awards MA, DD, DCL, DM, and MCh are admitted, by default, with the University's traditional Christian formula. If you wish to be admitted with the non-Christian formula, this has to be made clear when booking your degree ceremony.

The status of Master of Arts is a mark of seniority within the University which may be conferred twenty-one terms after matriculation. This is not an automatic process and to obtain your MA you must apply through your college to graduate at a degree ceremony (either in person or in absentia).

You must have had your BA or BFA conferred in order to take your MA. They can be conferred at the same ceremony provided that sufficient time has elapsed since you matriculated. You are not eligible to take an MA if your undergraduate degree is an Oxford integrated Master’s degree (MBiochem, MChem, MEng, MMath etc).

The Oxford MA allows you to reach a new status within the University and is not an upgrade of your BA or an additional qualification, it therefore has no subject or class. The University does not issue ECTS statements as proof of your MA. Please use your degree certificate as evidence of this award.

If you have conferred the Oxford MA you should list this instead of, not in addition to, your BA/BFA when listing your postnominals: Eg Name, MA Oxf. 

There is an administrative fee of £110 for the MA conferral and certificate, paid through the University Store. A link will be sent by your college at the point of booking. 

You will only pay a fee if you are having your MA conferred, which will cost £110. Please contact your college to enquire about how to pay the MA fee and if they require a payment for gowns, lunch etc. 

Failure to pay the MA fee before 30 days before your ceremony will result in your place in the ceremony being cancelled.

The conferral of your degree is conditional on the passing of all required examinations. If you have any debts or dues outstanding to the University you may not be permitted to graduate.

If you are a research student, you must also submit an electronic copy of your thesis at least five working days before the degree ceremony. Candidates who fail to submit thesis copies prior to their ceremony date will forfeit their opportunity to graduate in person at a later ceremony. 

To graduate at a degree ceremony (even in absentia) DPhil, DClinPsych, MLitt, and MSc (Res) students will need to submit an electronic copy of their thesis to the Oxford University Research Archive (ORA) a minimum of five working days prior to their graduation date. If you matriculated prior to 1 October 2007, and have not yet submitted a copy of your thesis, you must submit a hard copy if an electronic copy is unavailable. 

If access to a student’s thesis needs to be restricted, please email [email protected].

Your degree must be conferred at a graduation ceremony before a degree certificate can be issued. If you need proof of your degree before the ceremony, please register on our eDocuments service to access your degree confirmation letter.

Once you have your degree conferred at a degree ceremony either in person or in absentia, you will automatically receive a degree certificate. If you have already had your degree conferred, but did not receive a certificate following the ceremony, or your certificate has been lost, destroyed, damaged or stolen, visit the degree certificates page.

For all ceremonies, if you have not received your degree certificate within three months of the date of your ceremony  and you fail to notify us of this within that period, you will be charged for a replacement certificate. Replacement certificates can be ordered through our online shop.

Your college will be in touch in the weeks leading up to your ceremony day to confirm your itinerary. They may also provide information such as how to register your attendance at the ceremony, obtain your guest tickets, gowning information, and details for any college events that are taking place before or after your ceremony. If you have any queries, please get in touch with your college. 

Full academic dress must be worn at degree ceremonies, including a mortar board or soft-cap, and your preferred sub fusc. Members of the University serving in H.M. Forces are permitted to wear dress uniform together with a gown. The uniform cap must be removed when in the Sheldonian Theatre. Ministers of religion may wear clerical dress, with a gown over, when attending ceremonies.

If you wear a headdress/scarf for religious reasons, a black scarf should be worn.

Those having a DPhil or Higher Doctorate conferred should wear the gown of their existing University of Oxford status (and the hood if there is one) during the first part of the ceremony. You will change into the gown (and hood if applicable) of your new degree at the appropriate time during the ceremony.

Students having a graduate masters degree conferred, and students having the degree of BA, BFA, BTh, Undergraduate Masters (eg MBiochem, MChem, MMath etc) conferred, should consult their college as to whether they should enter the ceremony wearing the gown of their current status, or the status which will be conferred. In all cases, the gown and hood of the status to be conferred will be required as a minimum.

Your college will advise you as to which gown(s) and hood(s) you will need.

You will be refused admission to the degree ceremony if you are not properly dressed. 

If you are having your degree conferred in person, your name will be printed in the brochure, providing you have given permission for this to happen when you book onto a ceremony. If you haven’t told us you would like your name printed, or are receiving your degree in absentia, your name will not be included. If you are attending in person and would like to update your preference (up until 30 days before the ceremony), you may do so by contacting your college office. It is not possible to make any changes within 30 days of the ceremony.

Only the names of those having their degrees conferred in person will have their names called out during the ceremony.

The title of doctor should only be used once the DPhil degree has been conferred at a degree ceremony, whether this is attended or the degree conferred in absence. Students who have completed their viva or submitted corrections should not use the title until such time as the DPhil degree has been conferred, at which point it is officially recognised by the University. 

You may of course opt not to use the title of doctor and instead include ‘DPhil’ after your name, again once the degree has been conferred, although you should not use both the title of Dr and DPhil following the name at the same time. 

If you haven’t done so already, don’t forget to register to hear from the Oxford Alumni Office. They would really love to stay in touch and keep you up to date, and it's really important that you opt-in, otherwise no one from your college, department or the University will be able to contact you by email.