Student Self Service
For all Oxford Students to quickly view and manage the information that matters most to your student record – from registration, enrolment, examination entries, results, fees and booking your degree ceremony.
Your Single Sign On is your access to a range of digital services, including your student records system via Student Self Service, University email account, MyOxford App, Library services and more.
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Login into Student Self Service
| Student Self Service | Manual Download |
| Access Student Self Service | Student Self Service for Students Manual (pdf download) |
You access Student Self Service using your Oxford Single Sign On (SSO). If you are a new student, once you have returned your signed contract to the University, you will be sent your IT activation code and log-in details by email (please note that this may take several days).
Click on the PDF version link above for guidance (Student Self Service for Students Manual v4) where you can download or print the information, rather than using this website to view.
For more information and frequently asked questions, please also refer to: Education and Student Support - Student Systems eVision FAQs
Getting started activities
Use these accordion titles to expand to give more guidance and advice on the different elements of a student lifecycle - Getting started.
All data contained within your student record is held in accordance with data protection laws. Information is available to help you to understand the purposes for which the University will process your student record. The University and the colleges need to process your personal data in order to perform their educational, pastoral and administrative purposes and responsibilities to you and others. This processing will take place before, during and after your studies at Oxford. Further information on how we use your data can be found in the student Privacy Policy.
In addition, the University is required by the Further and Higher Education Act 1992 to submit data on your student record to the Higher Education Statistics Agency (HESA). For information on how the agency uses the submitted data, visit the HESA website.
We have a responsibility to ensure that the personal data which we process is accurate. Help us to do this by ensuring that your details are kept up to date.
Keeping your data secure
Information and data security is taken very seriously at the University of Oxford, please refer to the Information Security website for students to find simple and effective advice on keeping your data and devices safe. You can help keep your student record information secure, by choosing a secure password and storing devices out of sight of thieves. Be careful about what information you share on social media: do not post photographs or images of your personal data (e.g. University card; degree transcript).
It is essential that you register at the start of your studies, and at each subsequent anniversary term in which you commence your current course. Failure to register has an impact on student loans and grants, council tax exemption and access to Examination entry and results amongst other things.
You will be sent an email to let you know that the registration window is open and you will be asked to log into Student Self Service and verify your personal, contact, academic and other details before Friday, week 1 of term. You will not be able to access all the features in Student Self Service until your University registration is complete. Visit the guide to registration for further information.
Note: All students starting a course at Oxford are required to complete the University Harassment and Sexual Misconduct training. You must complete the training before beginning student registration. During registration, you will be asked to confirm that you have completed the course. To access and book the training, visit the Harassment and Sexual misconduct training website.
Registration involves two steps: (1) online registration (verification of details) and (2) formal enrolment (by college/department)
- Freshers should complete online registration (step 1) and you will complete the formal enrolment (step 2) with your college (or department, if you do not have a college).
- Continuing students only need to complete online registration (step 1).
- Recognised students should complete online registration (step1) and you will complete the formal enrolment (step 2) with your department.
Colleges and departments can see via eVision which freshers and continuing students have or have not completed their online registration.
Only when your are fully registered will you be able to:
- Obtain your university card
- release your loan from the UK student loan company (SLC) or your sponsor/awarding body
- print a certificate of enrolment
- attend your course (programme of study)
- enter for examination assessments and gain access to your results
After registration is complete you can amend information and generate an enrolment certificate anytime during your academic studies.
Note: Further instructions for completing the registration process can be found on the website: guide to registration
Individual Electoral Registration
It is possible to register to vote in Oxford at the same time as you complete your university registration. If you wish to do this, you will need to agree to supply specific information to Oxford City Council, and you will need to provide your National Insurance number. Oxford City Council requires this information to communicate with residents on registration, for verification of eligibility to vote and for inclusion of records on the electoral register.
Alternatively, since registering to vote on Student Self Service is purely optional, students can always register to vote outside of Student Self Service at a later point, in the usual way: https://www.gov.uk/register-to-vote. Students can therefore simply choose to skip the voting section altogether (‘cancel’ or ‘decline’) and proceed with completing their University registration as normal.
The council do not carry forward registrations into the new academic year for students registered at university accommodation, due to the high turnover of student addresses. This means that, if you wish to be included in the electoral register, you must apply to register to vote each year.
What is the enrolment certificate?
The enrolment certificate provides an official record to confirm student status and confirmation of registration. The certificate confirms your student details and your programme of study and type of attendance e.g. full time or part time.
Once your university registration is complete an enrolment certificate will be available to print from Student Self Service confirming your enrolled status at the University of Oxford for the current academic year. This certificate may be used for council tax exemption, opening a bank account for non-UK students, or to confirm your student status for other purposes e.g. to show a financial sponsor or landlord when renting private property.
What you need to do?
To generate your enrolment certificate, in Student Self Service > Check my details > Select ‘Generate enrolment certificate’ and click on Generate, you are then able to print off or download from here.
If you cannot print the enrolment certificate?
Contact your college office for Undergraduates or your department for Postgraduates as soon as possible so they can help resolve the issue.
Please note that if you are continuing with your studies with the University from one academic year to the next, there will be a short period during August when you will not be able to access the enrolment certificate. When you have completed your university registration for the new academic year, following the opening of university registration on 1st September, the enrolment certificate will be available to you. If you urgently need proof of your student status during this August period, contact your college or department for assistance.
You are asked to confirm whether you have a disability, long-term condition, learning difference, or health condition. The Disability Information options is a list provided by HESA (Higher Education Statistics Agency).
How to update your details
- Login to Student Self Service
- Navigate to ‘My Student Record’
- Go to the 'Disability information' section.
Select the information you wish to update. If you select a disability option from the list, you will be prompted to state whether you receive Disabled Student Allowance. If you select "Two or more disabilities" you will be asked to state what they are. For certain disabilities you will be asked about additional support needs. For a disability of "Not Listed" you can enter free text (maximum of 50 characters).
If you disclose a disability, you will be asked questions about how your disability impacts you and you will be invited to upload your disability evidence; the Disability Advisory Service will then contact you directly to explore your support requirements.
- Save your changes.
Changes normally appear immediately. For anything you cannot edit yourself, your college or department administration team can assist you.
Harassment and Sexual Misconduct training
All students starting a course at Oxford are required to complete the University's Harassment and Sexual Misconduct training before beginning student registration. During registration you will be asked to confirm whether you have completed the training. To access and book the training, please visit the Harassment and Sexual Misconduct training website.
If you experience difficulties accessing or completing the training, including technical or accessibility issues, further information and support is also available on the training website.
If you have already completed your student registration, you must update your student record to confirm that you have completed the training. This is required to ensure your registration record is accurate and that you meet the University registration requirements and that the University can confirm that you have completed the training. You can update your record through Student Self Service.
You will be prompted to check and update your student record details during registration. Outside of the registration window, you can still check and update personal information and contact details at any time during the year in Student Self Service and it is important that this is always kept up to date. Your name, as recorded, will appear on all University documentation, including your degree certificate.
What you can update
You can use Student Self Service to update:
- Your home or term-time address
- Your mobile number, alternative email address
- Your emergency contact
- Some aspects of your personal information
Keeping these up to date helps the University contact you quickly when needed.
How to update your details
- Login to Student Self Service
- Navigate to ‘My Student Record’
- Select the information you wish to update.
- Save your changes.
Changes normally appear immediately. For anything you cannot edit yourself, your college or department admin team can assist you.
Changing your name
The name that is recorded in the University's student records will be used throughout your time as a student at the University of Oxford. It will be used on all documentation including visa information, your university card, transcripts and your degree certificate. The name must be your official name as provided on your university application and must match formal documentation such as your birth certificate, or your passport.
If your name changes during your studies or if you require a name change for personal reasons (including personal safety), you should inform the University, for an undergraduate student, the request must be made to your college. If you are a graduate student, the request must be made to either your college or your department if you are not a member of a college.
Providing or change your name pronunciation
If you would like to provide aids for the pronunciation of your name, you can do this via Student Self Service, as an audio recording and/or phonetic spelling. These aids can be accessed by staff and fellow students in Canvas.
Changing your legal sex and/or gender identity
The University of Oxford respects the dignity of all transgender students, staff and alumni and will take steps to meet individual requests for changes to name, legal sex and gender identity wherever possible. For further information please refer to the Record amendments for legal sex change PDF or email Academic Records Office at [email protected] if you are unable to access PDF version for guidance.
Current students can make changes to their legal sex, gender identity and title directly in Student Self Service. For further information about support for transgender students please contact the Equality and Diversity Unit (EDU) ([email protected]). The University’s transgender policy and guidance can be found on the EDU website. If you would like your photo on your university card to be updated to reflect your identity, please speak to your college (or your department if you do not have a college).
Providing or changing your pronouns
You can choose to provide and/or update your personal pronouns directly in Student Self Service, at any time. This is completely optional and helps staff to address you how you choose. Student pronouns are available to your department and college, and to undergraduate tutors. Future system upgrades will bring visibility to postgraduate tutors, and to staff and fellow students using Canvas.
Oxford Student Union Opt-in/out
For matriculated students, your confirmation of registration at the University will constitute your application for membership of the Oxford University Student Union (Oxford SU).
You may opt-out of membership of Oxford SU at any time during your studies at Oxford.
How to opt out
- Login to Student Self Service
- Navigate to ‘My Student Record’
- Go to ‘Oxford SU Membership’ and confirm you wish to Opt Out of the Oxford SU.
- Click Save and this will be sent to the Oxford SU membership list to update your membership status.
Students currently studying for a taught course at the University and applying to carry on to a research course with no break in their study can apply for readmission using Student Self Service . Students will receive an authorisation code at the appropriate readmission application period, to submit your application fee, free. This code will be displayed in Student Self Service on the ‘My Student Record’ page.
Eligible readmission candidates are any MSt, MSc, MPhil, MPP, MFA, BPhil or MTh, BCL and Magister Juris students who wish to progress to the MPhil in Law. Candidates for the Saïd Business School DPhil in Management Studies or the DPhil in Financial Economics should apply using the application form available from the Saïd Business School's website.
The readmission form is also used to apply for university scholarships so you must ensure that you submit your readmission form in time for the scholarship deadlines.
How to apply for readmission
Information on the readmission process is available from the Graduate Admissions page. Support Home Page
Managing your studies
Use these accordion titles to expand to give more guidance and advice on the different elements of a student lifecycle - Managing your studies.
Your student academic details record shows the award programme you are confirmed as enrolled on. You can review and check the details of your academic record.
What you can review/check
- Login to Student Self Service
- Navigate to ‘My Student Record’
- Go to ‘Academic details’
This will then show the following details:
- Award Programme
- College
- Department
- Mode of attendance
If any of these academic details are incorrect then Undergraduates need to contact their College office and Postgraduates and Recognised Students need to contact the Graduate Studies Administrator (GSA).
Students can select the following on-line progression application forms from within Student Self Service, that follow a digitised approvals workflow. The forms are more accessible via a webform, and suggested use is via a laptop or larger screen, however they are also available on phones and tablets.
These applications are reviewed and actioned online too, by your supervisor, college, department and Graduate Studies Assistant or departmental graduate administrator. For Milestones applications (Transfer/Confirmation of Status) your Assessors will also have access to your application and supporting documents online. In some circumstances, your application may also be referred to the Education Committee/Proctors for approval and if you are on a Medical Sciences programme, it will be reviewed and approved by the Medical Sciences Board.
How do I access my on-course applications?
Either by Login to Student Self Service
Navigate to ‘My Student Record’ and select ‘On-Course Applications’
Or using link directly on the form available on Graduate forms website.
In both options your student number and other relevant personal and course details will be pre-populated.
The following Graduate Studies Office application forms are available: Graduate forms | Oxford University
- Application to transfer status (GSO.2)
- Deferral of Transfer of Status (GSO.2b)
- Appointment of Examiners (GSO.3)
- Dispensation from consultation of the thesis (GSO.3c)
- Change of mode of study (GSO.4)
- Change of Thesis Title (GSO.6)
- Dispensation from statutory residence (GSO.8)
- Application to confirm DPhil status (GSO.14)
- Deferral of Confirmation of Status (GSO.14b)
- Extension of Time (GSO.15)
- Suspension of status (GSO.17)
- Return from suspension of status (GSO.17a)
- Suspension of status for maternity, extended paternity and adoption leave (GSO.17b)
- Change of supervisor or appointment of joint supervisor (GSO.25)
- Appointment of Examiners - MPhil Law / Socio-Legal Research (GSO.27)
- Change of Programme of Study (GSO.28)
- Notification of Withdrawal from programme of study (GSO.29)
- Post-outcome suspension of status / post-outcome suspension of status (parental leave)
Accessing your on-course application dashboard
Login to Student Self Service
Navigate to ‘My Student Record’
Select ‘On-Course Applications’
Your on-course applications dashboard will be displayed.
There are five sections to the dashboard:
- New on-course applications – lists any types of applications that you can submit online and is where you begin an application.
- Additional action required – shows your applications that are in the approval process that have been referred to you for further information.
- Submitted (track your application here) – shows applications which you have submitted and are in the approval process.
- Unsubmitted/Draft – shows applications that you have started, saved but not yet submitted.
- Completed – shows applications that have been approved or withdrawn from the process.
If you are unclear on the submission/approval process for any of the application forms or if you have questions about sharing of your personal data, please contact your Graduate Studies Assistant or departmental graduate administrator for advice.
Submitting a new on-course application
A list of applications available to you (depending on the stage of your studies) will be displayed under the ‘New on-course application’ heading.
To begin the application, click on the relevant application (e.g. Change of Thesis Title) which will display summary of the purpose of the application in some cases and ‘Apply’ button.
Click the ‘Apply’ button will start the application process. If you have previously started an application process the apply button will not be visible, the application will appear under the other heading on your dashboard i.e. ‘Submitted’, ‘Unsubmitted/Draft’ or ‘Additional actions required’.
A series of questions relating to your application will then follow, including a declaration of consent which you will need to read and choose ‘I Accept’ button to proceed with your application.
On each screen there is a ‘Save’ and ‘Save and Continue’ button. Choosing ‘Save’ or navigating away from the screen without clicking a button will then move the application to the ‘Unsubmitted/Draft’ heading on your On-Course Application dashboard.
If you have a Student Support Plan uploaded, then you will be able to access this from ‘My Student Record’.
If a plan is updated for you, then you will see the following:
- A link to your Plan, showing the date when it was uploaded
- Details of who (staff) can see the Plan through eVision
- Guidance text on how to find support related to the Plan
To access your Plan, click on the ‘View Plan’ link.
You can choose to ‘Open’ or ‘Save’ it.
Getting Advice
If your Student Support Plan is not showing or you have a concern, then speak to your college or department who can provide further guidance.
If you are an undergraduate or postgraduate student spending more than 5 days away from Oxford for study, you must record the details in Student Self Service.
This includes overseas or UK placements such as fieldwork, lab work, library research, visits to other universities, research projects, or writing your dissertation or thesis. Only include activities that count towards your course.
You can add more than one placement and update the information later if needed.
The University needs this information for annual government reporting and to ensure the right support is in place for students studying away from Oxford.
How to record study away from Oxford
- Login to Student Self Service
- Navigate to ‘My Student Record’ and select ‘Study activity away from Oxford’
- Add Location of any study activity planned from the drop-down menu
- Type of Activity
- Location (if outside the UK)
- Start Date
- End Date
- Description of activity
- Before you leave ensure that your term time address and emergency contact details are updated accordingly.
Examinations and Assessments
Use these accordion titles to expand to give more guidance and advice on the different elements of a student lifecycle - Examinations and assessments.
If you are taking assessments in the current academic year and are required to select the options you wish to take, you will be advised by email when the Examination entry window is opening and closing for your programme. Once you have made your entry selections you will receive a confirmation email that will list the assessments you have entered for, including any compulsory assessments that you will have been automatically entered for, and you can also view your Academic and Assessment Information page under My Exams in Student Self Service at any time during the year to ensure you have been entered for all assessments correctly. Further details of this process can be found on the Examination Entry webpage.
Alternative Arrangements
You can also view any examination alternative arrangements. Ongoing permissions will be recorded in Student Self Service.
What you need to do
- Login to Student Self Service
- Navigate to ‘My Exams’
It should confirm that the Examination entry window for your course is open. Submit your choices via the ‘Examination Entry’ button.
- Select each of the examination entries you are entering for and click on ‘Confirm Selections’ button. The Examination Entry – Confirmed screen will then show the entries you have selected.
- You can remove a selected assessment by clicking on the dustbin icon. If you select an assessment that does not fall within the governing rules you will see the following message ‘you have not selected a valid combination of assessments’ or ‘too many assessments’, you have the option to ‘Undo selections’ here or click on ‘Next’. You can then review the assessment selections. When the rules for an assessment have been met a green tick is placed on the right above the Hide List button, then click the ‘Confirm Selections’ button.
- Click on ‘Finish’ which will return you to the ‘My Exams’ screen.
As long as the examination entry window is open you can return to the Student Self Service and amend your choices by clicking on the ‘Examination Entry’ button.
If a serious medical or personal issue has significantly affected your exam performance or submitted work, you can ask for this to be considered by submitting a mitigating circumstance notice.
This process is intended for serious and substantial problems, such as:
- Acute illness
- Bereavement
- Significant adverse personal circumstances (for example, the impact of a crime)
If your preparation was affected (rather than the exam itself), a notice is usually appropriate only where the impact was very severe.
If you have a disability or long-term health condition, you should apply for alternative examination arrangements in advance where appropriate. If your performance was still significantly affected despite these arrangements, or you experienced an additional serious issue, you may also submit a notice.
What you need to do
Contact your college office (or department, if applicable) as soon as possible — before, during, or after your exams.
- Your college/department will advise you and submit the notice on your behalf.
- You must not contact examiners directly.
It is your responsibility to decide whether to submit a notice and to provide the required information and supporting evidence.
What to include
Your notice must include:
- Your own statement, explaining clearly how your performance was affected and which papers or assessments were impacted.
- Independent supporting evidence (at least one piece), which must be:
- Relevant to the exam or preparation period
- Contemporary (dated close to the time affected)
- Independent (for example, from a medical professional, counsellor, police, or a college/department statement)
- Specific about the impact on you and your performance
Requirements vary slightly depending on circumstances (for example, bereavement, acute illness, or longer-term conditions), and your college can advise you.
Examiners will only consider the information and evidence you provide, so it is important that your submission is complete.
Deadlines
Submit your notice as soon as possible after the affected exam or submission.
Notices must be received by noon on the day before the final examiners’ meeting. Late notices are not normally considered unless there are exceptional reasons, such as your condition preventing earlier submission.
Your college can confirm the relevant deadline for your course.
How notices are considered
Examiners will review your notice carefully and confidentially. Outcomes are released with your results via Student Self Service.
Please be aware:
- Most notices do not result in a change of marks.
- Examiners assess the work presented and cannot award marks for performance they have not seen.
- In certain cases, where evidence is strong, they may take action (for example, reviewing a clearly anomalous paper or considering borderline classification decisions more closely).
Each case is considered individually.
Getting advice
Your college or department can provide guidance and welfare support, including advice on alternative options such as withdrawal and sitting exams at a later date. You are encouraged to seek advice as soon as a problem arises.
Personal examination timetables are available in Student Self Service. The online timetables are print-friendly and include details of any alternative arrangements that you may have been granted and easy access to examination location maps. You will receive an automated email when your timetable becomes available, a reminder prior to the examination and a notification of any changes.
You can access your personal examination timetable under the Examination Timetables link, in the ‘My Exams’ section of Student Self Service. Please note: the Student Self Service screen will not display any examination information until your timetables are available.
Refer to the details and guidance available on the Research examinations
page.
To access the submission portal, you must be eligible to make a submission, including having passed the relevant milestones. You will not be able to submit if you are on a suspension of status (unless on a post-outcome suspension).
How to submit your degree thesis
- Login to Student Self Service.
- Navigate to ‘My Research Degrees’ tab.
- Select the option Thesis Submission: Upload documents.
- To upload your thesis, click the ‘Browse My Computer’ button in the Thesis File – Thesis Submission box.
- Select your thesis file (must be PDF format and a maximum of 100MB*) and click ‘Open’.
- Your file will be uploaded automatically.
- File status will show ‘Successfully Uploaded’ once complete. Additional Materials can be uploaded in the same way. These are optional and you can upload a maximum of 10 files; each must not be bigger than 60MB and in one of the following file formats: .DOC, .DOCX, .PDF, .TIF, .TIFF or .ZIP.
- You will have the opportunity to review the uploaded file(s).
- If you wish to change any uploaded files, first click delete to remove the incorrect file and then try again.
- When you are ready to submit the thesis, select ‘Confirm Submission’, you will see a message confirming that you are about to submit your thesis, click ‘Submit’ to complete the submission.
- Please note that submission is final regardless of whether you have reached your maximum submission deadline.
*if it is not possible for you to produce a thesis file of less than 100MB, please contact [email protected]
Self-assessment report submission also known as Graduate Supervision Reporting.
If you are taking a graduate course, you will receive an email when your supervision reporting window opens, from [email protected]. The notification will include details of where to find the ‘My Supervision Reporting’ section in Student Self Service, and how to submit your self-assessment report.
What you need to do
- Login to Student Self Service
- Navigate to ‘My Supervision Reporting’ tab
- Click on the tab to access your self-assessment reports.
Training Needs Analysis (graduate students only)
Research students will submit their Training Needs Analysis (TNA) using the web-based form in Graduate Supervision Reporting (GSR). A small number of courses in Maths and Physical Life Sciences (MPLS) use a template document, so if you are given the option to use the web form or upload a document and your department has provided you with a template document, you will need to use the upload option (valid file types for upload are .pdf or docx).
Student Self Service will be available to you for 12 months following the completion of your course, and you will be able to view your reports until the end of that period.
You can view your contacts at any time, but please be aware that departmental and college staff may update these in the lead up to your reporting period. If, during your reporting window, any of your supervisor contacts need updating, please inform your graduate studies contact. If any of your college advisor contacts need updating, please inform your college’s administrative office.
Everything you need to know is included in your graduate handbook, and the Student Self Service Manual. Frequently asked questions are available.
For help with using Graduate Supervision Reporting (GSR), please contact the Student Systems Support Centre: [email protected] or 01865 (2)84848 (opening hours: 8.30am-5pm, Monday-Friday excluding Bank Holidays and fixed closure days).
When results are available
Once results have been processed and released, you will be sent an email informing you that your assessment results and/or the result for the year are available to view in Student Self Service. If you have completed your studies, then this will include your final classification. You will also be able to view your academic and assessment history including details of previous courses, completion dates and degree completed.
Examination results will be retained as a permanent record for future verification. For more information on getting your results visit the Results webpage.
How to view your results
- Login to Student Self Service
- Navigate to ‘My Exams’ from the menu
- Select ‘Academic and Assessment Results’
If your results are not showing as expected, contact your department or college admin team for advice.
Finishing or leaving
Use these accordion titles to expand to give more guidance and advice on the different elements of a student lifecycle - Finishing or leaving.
You will be asked to provide information about how you are planning for your career. The information will be used by the Careers Service, who may use it to alert you about events, training programmes, careers fairs, internships or other opportunities that may be of interest, based on your answers. The data will be shared in an anonymised and aggregated form with Departments, College, Divisions and Administrative sections of Oxford University for statistical purposes. You can select ‘Prefer not to say’ when answering these questions.
Your data privacy is extremely important, and your data will never be passed on to a third party. You can read the Careers Service Privacy Policy here.
Beneath the Career plans section are two questions regarding receiving communication from the Careers Service; so, you can opt in and/or opt out of Career Service and employer emails.
Additional questions regarding Language Skills appear at the bottom of the screen during Registration. These questions are optional.
University of Oxford degrees are conferred at degree ceremonies, held in the Sheldonian Theatre Home | Sheldonian Theatre. You may graduate in person or in absence, either straight after you've finished your degree, or many years later. If you choose to graduate in person, you will be presented by your college, hall or society.
- Undergraduate or Taught Master's students: you will automatically receive an email in Michaelmas Term of your final year of study with instructions regarding when and how to book your degree ceremony. If you have not received an email currently, please contact your college for further information. They will be able to assist you or forward your query onto the Degree Ceremonies team for further investigation.
- Research students: you will automatically receive an email with instructions on how to book your degree ceremony once you have been granted leave to supplicate. If you do not receive an invitation currently, contact the Degree Ceremonies team.
- Conferring your degree in absentia: Students can select to have their degrees conferred in absentia on Self Service when invited to register for a ceremony. If you are a member of the University of Oxford’s alumni and would like to have your degree conferred in absentia, please contact your college who will arrange for your degree to be conferred at the next ceremony.
Your college will communicate with you regarding arrival, gowning, catering arrangements, and any charges you may be required to pay.
What you need to do?
On receipt of the email asking you to book your degree ceremony (sent to your university email address) when your degree ceremony booking window is open. You login to Student Self Service and select from a list of ceremonies at which your college is presenting to attend in person, cancel or attend in absentia.
You can also refer to: Degree ceremonies | University of Oxford for more details.
Accessing Student Self Service after you finish your course
You will continue to be able to login to Student Self Service for a limited period after completing your studies. During this time, you can download transcripts and check your details. Make sure you save any documents you need before your access ends.
If you require documents later, refer to the Degree certificates and letters | University of Oxford website or email [email protected]
Contact details
Please remember to update your contact details before you leave, particularly your future contact email address and postal address. This email contact information will be updated in the University alumhttps://evision.ox.ac.uk/ni database, so you are kept up to date with alumni news.
Completing your studies / Access to Student Self Service
On completing your studies you will be able to access Student Self Service following the completion of your course until your University card expiry date, but note that some update features will change to become read-only.
However your SSO account will expire a set time after the expiry of your University card:
- Students that discontinue their course, after 1 day
- Students finishing before 01/07/2026 with card type UG, GR or GT, after 23 months*
- Students finishing after 01/07/2026 with card type UG, GR or GT, after 11 months*
- Students in all other cases, after 1 day
*To access the Student Self Service, Graduate Supervision System, and graduation ceremony booking in eVision.
Short SSO extensions can be requested through the SSO Account Access Extension service request.
Students continuing to a course in the next academic year are notified if the account is extended to the new start date. See Returning to Oxford.
(UG and PG taught students)
What you can request
You can download:
- An electronic, unofficial transcript
- A ‘proof of enrolment’ letter confirming your student status
These documents are accepted by most organisations for verification purposes.
- Login to Student Self Service
- Navigate to ‘Academic Records’
- Choose the document you need and follow the prompts to download it.
If you need an official or customised document
For official transcripts, certified copies, or bespoke letters, contact Degree Conferrals Office or your college depending on what you require.
Refer to the Degree certificates and letters | University of Oxford website or email [email protected]