Applications to transfer status, confirm status or readmission are often accompanied by subject-specific forms. These additional forms are listed below. It is your responsibility to submit applications in good time. If you are unclear on the submission/approval process for a particular Graduate Studies Office (GSO) form, contact your Graduate Studies Assistant.
Graduate studies forms
Application for change to mode of study
This form is for use by students studying a programme which is already offered on both a full-time and part-time basis who wish to change from full-time study to part-time study (or vice versa).
|GSO.6 (68kb)||Application for change of thesis title|
|GSO.8 (67kb)||Dispensation from statutory residence|
Extension of time
The maximum number of terms’ extension which may be approved is six terms for full-time students and three terms for part-time students. If you have already reached this limit but wish to apply for a further deferral, you must contact the relevant Graduate Studies Assistant for further information.
|GSO.17 (96kb) |
Suspension of status
The maximum number of terms’ suspension which may be approved is six terms for PGR students. For PGT students, the number of terms permitted is equivalent to the length of the course; ie for a one-year course, three terms; for a two-year course, six terms. If you have already reached this limit but wish to apply for a further deferral, you must contact the relevant Graduate Studies Assistant for further information. Further information about suspension of status is available here.
|GSO.17a (64kb)||Return from suspension of status|
|GSO.17b (96kb)||Suspension of status for maternity, extended paternity and adoption leave|
Reinstatement may only be considered: where doctoral students have been enrolled for 18 terms (full-time students) or 27 terms (part-time) or less; or in the case of PGT students, where not more than two years have elapsed since the student was last enrolled and they have not exceeded the maximum registration period for their course. If you have exceeded these limits but still wish to apply for reinstatement, you must contact the relevant Graduate Studies Assistant for further information. PRS students who lapsed prior to completing Transfer may be permitted, in exceptional circumstances, to reinstate, but in most cases are likely to be required to make a fresh application for graduate study. Reinstatement may only be considered for PRS students who have been enrolled for 5 terms (full-time students) or 10 terms (part-time) or less. Students who wish to apply for reinstatement will be asked to provide a work plan and timetable for their return. Further information about reinstatement is available on the Changes in student status page.
|GSO.25 (71kb)||Change of supervisor or appointment of joint supervisor|
|GSO.28 (95kb)||Change of programme of study|
Notification of withdrawal from programme of study.
Further information about withdrawal is available here.
|GSO.30 (62kb)||Notification of change of personal details|
|Training Needs Analysis (TNA)||Students who start a research degree on or after 1 October 2016 are required to complete a TNA with their supervisor within their first term and to upload the completed TNA form to GSS. More information on TNA and GSS can be found on the Medical Sciences Graduate School Weblearn site|
Forms and notes relating to readmission
Visit Graduate Admissions for information on readmission.
Additional subject-specific forms:
|OUDCE.1 (49kb)||Continuing Education (Application for progression from Certificate to Diploma Levels within a Master's Programme)|
|OUDCE.2 (48kb)||Continuing Education (Application for progression from Certificate to Diploma Level within the Psychodynamic Counselling Master's Programme)|
|OUDCE.3 (63kb)||Continuing Education (Application for progression to MSc or MSt within a master's programme)|
|OUDCE.funding (51kb)||Continuing Education - funding information to accompany application form OUDCE.3|
Forms and notes relating to transfer of status
|GSO.2 ||Application to transfer status|
Application to transfer status (Medical Sciences Division students)
Application for deferral of transfer of status
The maximum number of terms for which deferral of transfer may be approved is two terms for a full-time student or four terms for a part-time student. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information.
Additional subject-specific forms:
|ODID.1 (68kb)||International Development|
|LAW.2 (69kb)||Law (from PRS to DPhil)|
|MAT.1 (86kb)||Computer Science and Statistics (for DPhil)|
|MAT.2 (80kb)||Computer Science and Statistics (for MSc)|
|MATHS.1||Mathematics (for DPhil)|
|MATHS.2||Mathematics (for MSc)|
|SPI.1 (70kb)||Social Policy and Intervention|
Forms and notes relating to confirmation of status
|GSO.14||Application to Confirm DPhil status. This form now includes the previous GSO.14A|
Application to confirm DPhil status (Medical Sciences Division students)
|GSO.14.MPLS||Application to confirm DPhil status (Mathematical, Physical & Life Sciences)|
Application for Deferral of Confirmation of DPhil Status
The maximum number of terms for which deferral of confirmation may be approved is three terms (for both full-time and part-time students). In certain subjects (for example, Doctoral Training Programmes) or where admission has been direct from MPhil to DPhil, one or more of these terms may have been automatically granted – please refer to the special regulations for your degree or contact your Graduate Studies Assistant for clarification. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information.
Additional subject specific forms/notes:
|ODID.2 (64kb)||International Development|
|MAT.3 (75kb)||Computer Science and Statistics|
|SPI.2 (71kb)||Social Policy and Intervention|
Forms for the examination of research degrees
(MSc by Research, MLitt, DPhil) All of the following documents are required:
|GSO.3 (143kb)||Application for Appointment of Examiners (now includes the application for a time-specific viva, previously GSO.16)|
|GSO.27 (136kb)||Application for Appointment of Examiners MPhil and MSt in Legal Research (to be submitted to the Law Faculty). Students of MPhil and MSt Legal Research should submit the GSO.27 form instead of the GSO.3|
|GSO.20a||Notes of guidance for research examinations for students submitting their thesis|
|GSO.26 (60kb)||Information for thesis cataloguing (to be submitted to the Examination Schools)|
Bodleian deposit and consultation for thesis for MLitt/DPhil/MSc (to be submitted to the Examination Schools)
The following documents may also be required:
|GSO.16 (see notes)||Application for a Time-Specific VIVA is now incorporated in the GSO.3 Form|
|GSO.18 (43kb)||Application for Extension of Time for Completion of Minor or Major Corrections|
|GSO.3c (82kb)||Application for dispensation from Consultation of Thesis MLitt/DPhil/MSc (to be submitted to your Graduate Studies Assistant)|
Humanities students should consult the divisional-specific guidance on depositing a thesis.
Additional subject-specific forms:
|MSB.4 (45kb)||Medical Sciences|