Graduate forms

These graduate forms are available to students who are on-course, which you will need to complete at the relevant stages of your degree.  Students are responsible for submitting applications in good time to meet applicable deadlines.  In most form links below, you will be redirected to Student Self Service to complete the form.  You will find the relevant forms under My Student Record tab.  For some forms you will be directed to complete a paper-based form and send to the relevant team for processing.

Contact your Graduate Studies Assistant contact or departmental graduate administrator if you need help or advice.

 Quick links to form sections

Milestone forms

Transfer Status

Refer to the Key milestones for DPhil students webpage or the Key milestones for MLitt and MSc by Research webpage for specific guidance on the process for and timing of the transfer from PRS to DPhil/MLitt/MSc (Res) status. Refer to the Examination Regulations and your course handbook for further information.

Reference: GSO.2

Process:
Student Self Service

Confirm DPhil Status

Refer to the Key milestones for DPhil students webpage for specific guidance on the process for and timing of confirming your DPhil status.

Refer to the Examination Regulations and your course handbook for further information on the process.

Reference: GSO.14

Process:
Student Self Service

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Adjustment to Assessment Arrangements (Research Students)

Adjustments to Assessment Arrangements

For adjustments to the assessment arrangements for their Transfer of Status, Confirmation of Status, and the final oral examination.

Further information about support for study is available on the Health and Welfare pages.

Reference: GSO.19

Process:
Word form

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Examination forms (Research Degrees)

Refer to the Research examinations webpage for further information on the submission and examination processes. The Examination Regulations and your course handbook will also provide further information.

Appointment of Examiners

Appointment of Examiners (includes application for a time-specific viva).

Reference: GSO.3

Process:
Student Self Service

Appointment of Examiners (MPhil Law and Mst Socio-Legal Research (Before October 2018)

Appointment of Examiners for students of MPhil Law and MSt Socio-Legal Research.

For students admitted before October 2018.

Reference: GSO.27

Process:
Student Self Service

Appointment of Examiners MPhil Law and MPhil Socio-Legal Research (After Oct 2018)

Appointment of Examiners for students of MPhil Law and MPhil Socio-Legal Research.

For students admitted from October 2018.

Reference: GSO.27

Process:
Student Self Service

Dispensation from Consultation of Thesis (Current students)

Dispensation Consultation of Thesis.

Refer to Dispensation Guidance notes.

Reference: GSO.3c

Process:
Student Self Service

Dispensation from Consultations of Thesis (Alumni)

Dispensation Consultation of Thesis.

Alumni should download the form using the link provided and e-mail it to the relevant Graduate Studies Assistant.

Refer to Dispensation Guidance notes.

Reference: GSO.3c

Process:
Word form

Declaration of Co-Authorship (Economics)

Appointment of Examiners - Declaration of Co-Authorship for Economics Students only.

Send completed form to [email protected]

Reference: Econ.03

Process:
Word form

Guidance notes for submitting thesis

Guidance for research examinations for students submitting their thesis.

Reference: GSO.20a

Process:
PDF

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Other Application forms

Change of Thesis Title

Application for change of thesis title

Reference: GSO.6

Process:
Student Self Service

Dispensation from statutory residency (Offer-holders only)

Dispensation from statutory residency (Offer-holders)

Graduate offer-holders should download the form and, once complete, email it to the relevant Graduate Studies Assistant contact.

Reference: GSO.8

Process:
Word form

Dispensation from statutory residency (current students)

Current students should click on the link and complete the application within Student self-service.

Reference: GSO.8

Process:
Student Self Service

Change of Supervisor or appointment of joint supervisor

Change of supervisor or appointment of joint supervisor 

Reference: GSO.25

Process:
Student Self Service

Change of Programme of Study

Change of Programme of Study

(Moving to Student Self Service from Sept 25)

Reference: GSO.28

Process:
Word form

Submit an integrated Thesis

Requests to submit an integrated / three-paper thesis (articles bases thesis), applies to Social Sciences Division only

Please check your course handbook and relevant Examination Regulations for your research degree to ensure your department and programme accepts theses in this format.

Reference: GSO.31.SSD

Process:
Word form

Information for Thesis Cataloguing

For any student submitting a hardbound library copy for the Degrees of DPhil, MLitt, MSc by Research, BPhil, MPhil, or MSc by coursework.

Take completed form with the physical thesis and deliver to Bodleian Libraries Via North Proscholium, Old Bodleian Library (Broad Steet, Oxford).

Reference: GSO.26

Process:
Word form

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Forms for changes of circumstances

If you are experiencing changes to your circumstances and require appropriate adjustments to your study timescales and arrangements, you may need to complete one of the following Graduate forms once you have discussed your options with your supervisor, Director of Graduate Studies and/or college advisor as appropriate. Postgraduate research students can consult Changes of circumstances for postgraduate research students for guidance on potential options.

Change to mode of study

This form is for use by students studying a programme which is already offered both full-time and part-time basis who wish to change from full-time to part-time study (or vice versa).

Reference: GSO.4

Process:
Student Self Service

Deferral of transfer of status

The maximum number of terms for which deferral of transfer may be approved is two terms for a full-time student or four terms for a part-time student. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information.

Reference: GSO.2b

Process:
Student Self Service

Deferral of Confirmation of Status

The maximum number of terms for which deferral of confirmation may be approved is three terms (for both full-time and part-time students). In certain subjects (for example, Doctoral Training Programmes) or where admission has been direct from MPhil to DPhil, one or more of these terms may have been automatically granted – please refer to the special regulations for your degree or contact your Graduate Studies Assistant for clarification. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information.

Reference: GSO.14b

Process:
Student Self Service

Extension of Time

The maximum number of terms’ extension which may be approved is six terms for full-time DPhil students, and up to three terms for MLitt and MSc by Research students. For part-time students, extensions of time can be given for up to three terms.

Reference: GSO.15

Process:
Student Self Service

Suspension of Status

Student can request a suspension of status.

The maximum number of terms’ suspension which may be approved is six terms for PGR students. For PGT students, the number of terms permitted is equivalent to the length of the course, i.e. for a one-year course, three terms; for a two-year course, six terms. If you have already reached this limit but wish to apply for a further suspension, you must contact the relevant Graduate Studies Assistant for further information. Refer to further information about suspension of status.

Reference: GSO.17

Process:
Student Self Service

Suspension of Status - Family Leave 

Suspension of Status for maternity, extended paternity and adoption leave (family leave).

Reference:
GSO.17b

Process:  Student Self Service

Return of Suspension of Status

Return from Suspension of Status, to confirm details of when the student is ready to return to study.

Reference: GSO.17a

Process:
Student Self Service

Extension of Time for Minor or Major corrections

Extension of Time for Completion of Minor or Major Corrections

Reference: GSO.18

Process:
Word form

Reinstatement

Reinstatement may only be considered when no more than twenty-four months have passed since a student’s enrolment was withdrawn, and they had not already, before withdrawal, spent the maximum permitted number of terms (plus permitted extension of time) on course. Further information about reinstatement is available on the Changes in student status webpage or from the relevant Graduate Studies Assistant.

Reference: GSO.23

Process:
Word form

Withdrawal

Notification of withdrawal from programme of study.

Further information about withdrawal is available on the Changes in student status webpage.

Reference: GSO.29

Process:
Student Self Service

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Process & Guidance for Staff and Examiners

Further information can also be found on the Research Degrees webpages.

Directors of Graduate Studies and Administrators guidance

Adjustments to the assessment arrangements for disabled students.

Reference: GSO.19b

Process:
PDF

Adjustments for disability guidance

Guidance for Adjustments for disability (Research students).

Reference: GSO.19c

Process:
PDF

DPhil Examiners guidance

Memorandum of guidance for DPhil examiners 

Reference: GSO.5

Process:
PDF

DEng Examiners guidance

Memorandum of guidance for DEng examiners 

Reference: GSO.5a

Process:
PDF

MLitt Examiners guidance

Memorandum of guidance for MLitt examiners 

Reference: GSO.7

Process:
PDF

MSc Examiners guidance

Memorandum of guidance for MSc Examiners 

Reference: GSO.7a

Process:
PDF

M.St Law Examiners guidance

Memorandum of guidance for M.St Law

Reference: GSO.41

Process:
PDF

MPhil Law Examiners guidance

Memorandum of guidance for MPhil Law

Reference: GSO.41a

Process:
PDF

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