Graduate forms
Graduate Studies Office (GSO) forms are regularly updated. You should make sure that you are using the latest version by obtaining forms from this page ahead of each new application.
Please find below application forms that you will need to complete for each milestone stage of your course. In addition to the transfer of status, confirmation of status, examination and submission-related applications, you can also find below applications to change your programme of study, update your personal details, and change your thesis title, as well as other application forms which may be relevant to you during your studies at Oxford. It is your responsibility to submit applications in good time. If you are unclear on the submission/approval process for a particular GSO form or if you have questions about the sharing of your personal data, please contact your Graduate Studies Assistant or departmental graduate administrator.
If you find yourself in exceptional circumstances and require appropriate adjustments to your study timescales and arrangements, following discussions with your supervisor and College Advisor, you will need to complete a form on the Graduate forms for exceptional circumstances webpage.
* Please note: a number of these previously paper-based forms have now been replaced by on-line applications available via Student Self Service under the My Student Record tab. The links have been updated accordingly.
Transfer of status
Refer to the Key milestones for DPhil students webpage or the Key milestones for MLitt and MSc by Research webpage for specific guidance on the process for and timing of the transfer from PRS to DPhil/MLitt/MSc (Res) status. The Examination Regulations and your course handbook will also provide further information on the process.
| GSO.2 | Application to transfer status |
| GSO.2 MSD | Application to transfer status (Medical Sciences students) |
| GSO.2 MPLS | Application to transfer status (Mathematical, Physical & Life Sciences students) |
Additional subject-specific transfer of status forms
| Classical Archaeology | |
| Archaeology & Archaeological Science | |
| ECON.01 (74kb) | Economics |
| ODID.1 (68kb) | International Development |
| DPIR.01 | Politics and International Relations |
| LAW.2 (69kb) | Law (from PRS to DPhil) |
| MAT.1 (86kb) | Computer Science and Statistics (for DPhil) |
| MAT.2 (80kb) | Computer Science and Statistics (for MSc) |
| MATHS.1 | Mathematics (for DPhil) |
| MATHS.2 | Mathematics (for MSc) |
| SOC.1 (70kb) | Sociology |
| SPI.1 (70kb) | Social Policy and Intervention |
Confirmation of status
Refer to the Key milestones for DPhil students webpage for specific guidance on the process for and timing of confirming your DPhil status. The Examination Regulations and your course handbook will also provide further information on the process.
| GSO.14 | Application to confirm DPhil status. This form now includes the previous GSO.14A |
| GSO.14 MSD | Application to confirm DPhil status (Medical Sciences Division students who commenced their course before 1 October 2016 only. If you are unsure which form to use, please email graduate.studies@medsci.ox.ac.uk) |
| GSO.14 MSD | Application to confirm DPhil status (Medical Sciences Division students who commenced their course on or after 1 October 2016 only. If you are unsure which form to use, please email graduate.studies@medsci.ox.ac.uk) |
| GSO.14.MPLS | Application to confirm DPhil status (Mathematical, Physical & Life Sciences students) |
Additional subject-specific confirmation of status forms:
| ARCH.2 (59kb) | Archaeology & Archaeological Science |
| Classical Archaeology | |
| LAW.5 (63kb) | Law |
| ODID.2 (64kb) | International Development |
| DPIR.01 | Politics and International Relations |
| MAT.3 (75kb) | Computer Science and Statistics |
| MATHS.3 | Mathematics |
| SOC.2 (71kb) | Sociology |
| SPI.2 (71kb) | Social Policy and Intervention |
| ECON.02 (30kb) | Economics |
| Anthro.01 | Anthropology and Museum Ethnography |
Forms for the examination of research degrees
Refer to the Research examinations webpage for further information on the submission and examination processes. The Examination Regulations and your course handbook will also provide further information on the process.
| GSO.3 * | Application for Appointment of Examiners (now includes the application for a time-specific viva, previously GSO.16) |
| GSO.27 * | For students admitted before October 2018 Application for Appointment of Examiners MPhil Law and MSt in (Socio-) Legal Research (to be submitted to the Law Faculty). Students of MPhil Law and MSt (Socio-) Legal Research should submit the GSO.27 form instead of the GSO.3 |
| GSO.27 * | For students admitted from October 2018 Application for Appointment of Examiners MPhil Law and MPhil Socio-Legal Research (to be submitted to the Law Faculty). Students of MPhil Law and MPhil Socio-Legal Research should submit the GSO.27 form instead of the GSO.3 |
| GSO.20a | Notes of guidance for research examinations for students submitting their thesis |
| GSO.26 (60kb) | Information for thesis cataloguing (to be submitted to the Examination Schools) |
| GSO.3a (68kb) | Bodleian deposit and consultation for thesis for MLitt/DPhil/MSc (to be submitted to the Examination Schools) |
| GSO.16 (see notes) | Application for a time-specific viva is incorporated in the GSO.3 form |
| GSO.3c (current students) * GSO.3c (82kb) (alumni only) | Current students should complete the on-line application using the link provided. |
| GSO.3C Notes of Guidance | Guidance notes to accompany the Application for dispensation from Consultation of Thesis MLitt/DPhil/MSc |
| Econ.03 | Economics only – Declaration of Co-Authorship |
Forms for the submission of taught degrees theses (BPhil, MPhil, MSc by coursework)
| GSO.26b (64kb) | Information for thesis cataloguing (PGT degrees) |
| GSO.3b (66kb) | Deposit and consultation of thesis (PGT degrees) |
Guidance for staff/examiners
Further information can also be found on the Research Degrees webpages.
| GSO.19b | Guidance for Directors of Graduate Studies (DGS) on making adjustments to the assessment arrangements for disabled students. |
| GSO.5 | Memorandum of guidance for DPhil examiners |
| GSO.5a | Memorandum of guidance for DEng examiners |
| GSO.7 | Memorandum of guidance for MLitt examiners |
| GSO.7a | Memorandum of guidance for MSc Examiners |
| GSO.41 | Memorandum of guidance for M.St Law |
| GSO.41a | Memorandum of guidance for MPhil Law |
Other applications
| GSO.6 * | Application for change of thesis title |
| GSO.8 (Offer-holders) GSO.8 (Current students) | Dispensation from statutory residency Graduate offer-holders should download the form using the link provided and, once complete, email it to the relevant Graduate Studies Assistant. Current students should complete the online application using the link provided. |
| GSO.19 | Application for Adjustments to Assessment Arrangements. This form is for use by students who require adjustments to the assessment arrangements for their Transfer of Status, Confirmation of Status, and the final oral examination. Further information about support for study is available on the Health and Welfare pages. |
| GSO.19c | Applying for adjustments for disability: process for research students and staff |
| GSO.25 (71kb) | Change of supervisor or appointment of joint supervisor (Please note all supervisors must be named in this application) |
| GSO.28 (95kb) | Change of programme of study |
| GSO.30 (62kb) | Notification of change of personal details |
| Training Needs Analysis (TNA) | Students who start a research degree on or after 1 October 2016 are required to complete a TNA with their supervisor within their first term and to upload the completed TNA form to GSR. More information on TNA and GSR can be found on the Medical Sciences Graduate School Canvas Site. |
If you find yourself in exceptional circumstances and require appropriate adjustments to your study timescales and arrangements, following discussions with your supervisor and College Advisor, you will need to complete a form on the Graduate forms for exceptional circumstances webpage.
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