Graduate forms

Transfer Status

Refer to the Key milestones for DPhil students webpage or the Key milestones for MLitt and MSc by Research webpage for specific guidance on the process for and timing of the transfer from PRS to DPhil/MLitt/MSc (Res) status. Refer to the Examination Regulations and your course handbook for further information.

Reference: GSO.2

Process:
Student Self Service

Confirm DPhil Status

Refer to the Key milestones for DPhil students webpage for specific guidance on the process for and timing of confirming your DPhil status.

Refer to the Examination Regulations and your course handbook for further information on the process.

Reference: GSO.14

Process:
Student Self Service

Appointment of Examiners

Appointment of Examiners (includes application for a time-specific viva).

Reference: GSO.3

Process:
Student Self Service

Appointment of Examiners MPhil Law and MPhil Socio-Legal Research

Appointment of Examiners for students of MPhil Law and MPhil Socio-Legal Research.

Reference: GSO.27

Process:
Student Self Service

Dispensation from Consultation of Thesis (Current students)

Dispensation Consultation of Thesis.

Refer to Dispensation Guidance notes.

Reference: GSO.3c

Process:
Student Self Service

Dispensation from Consultations of Thesis (Alumni)

Dispensation Consultation of Thesis.

Alumni should download the form using the link provided and e-mail it to the relevant Graduate Studies Assistant.

Refer to Dispensation Guidance notes.

Reference: GSO.3c

Process:
Word form

Declaration of Co-Authorship (Economics)

Appointment of Examiners - Declaration of Co-Authorship for Economics Students only.

Send completed form to [email protected]

Reference: Econ.03

Process:
Word form

Change to mode of study

This form is for use by students studying a programme which is already offered both full-time and part-time basis who wish to change from full-time to part-time study (or vice versa).

Reference: GSO.4

Process:
Student Self Service

Deferral of transfer of status

The maximum number of terms for which deferral of transfer may be approved is two terms for a full-time student or four terms for a part-time student. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information.

Reference: GSO.2b

Process:
Student Self Service

Deferral of Confirmation of Status

The maximum number of terms for which deferral of confirmation may be approved is three terms (for both full-time and part-time students). In certain subjects (for example, Doctoral Training Programmes) or where admission has been direct from MPhil to DPhil, one or more of these terms may have been automatically granted – please refer to the special regulations for your degree or contact your Graduate Studies Assistant for clarification. If you have already reached this limit but wish to apply for a further deferral do not fill this form in. Contact your Graduate Studies Assistant for further information.

Reference: GSO.14b

Process:
Student Self Service

Extension of Time

The maximum number of terms’ extension which may be approved is six terms for full-time DPhil students, and up to three terms for MLitt and MSc by Research students. For part-time students, extensions of time can be given for up to three terms.

Reference: GSO.15

Process:
Student Self Service

Suspension of Status

Student can request a suspension of status.

The maximum number of terms’ suspension which may be approved is six terms for PGR students. For PGT students, the number of terms permitted is equivalent to the length of the course, i.e. for a one-year course, three terms; for a two-year course, six terms. If you have already reached this limit but wish to apply for a further suspension, you must contact the relevant Graduate Studies Assistant for further information. Refer to further information about suspension of status.

Reference: GSO.17

Process:
Student Self Service

Suspension of Status - Family Leave 

Suspension of Status for maternity, extended paternity and adoption leave (family leave).

Reference:
GSO.17b

Process:  Student Self Service

Return of Suspension of Status

Return from Suspension of Status, to confirm details of when the student is ready to return to study.

Reference: GSO.17a

Process:
Student Self Service

Extension of Time for Minor or Major corrections

Extension of Time for Completion of Minor or Major Corrections

(available to students who submitted their thesis before 12 October 25)

Reference: GSO.18

Process:
Word form

Reinstatement

Reinstatement may only be considered when no more than twenty-four months have passed since a student’s enrolment was withdrawn, and they had not already, before withdrawal, spent the maximum permitted number of terms (plus permitted extension of time) on course. Further information about reinstatement is available on the Changes in student status webpage or from the relevant Graduate Studies Assistant.

Reference: GSO.23

Process:
Word form

Withdrawal

Notification of withdrawal from programme of study.

Further information about withdrawal is available on the Changes in student status webpage.

Reference: GSO.29

Process:
Student Self Service

Post-outcome suspension of status

Available to graduate research students who submitted their thesis for the first
time on or after 12 October 2025 and have one of the following approved outcomes from a DPhil, DM, MLitt or MSc (Res) programme:
• Major corrections with mandatory viva
• Major corrections without mandatory viva
• Reference back

The length of suspension that may be approved is between 4 weeks (minimum) and 52 weeks (maximum).

Post-outcome suspension of status for maternity, extended paternity and adoption leave (family leave). Available to graduate research students who submitted their thesis for the first time on or after 12 October 2025, and received any outcome, including minor corrections.

The length of suspension that may be approved is between 4 weeks (minimum) and 52 weeks (maximum).