Re-registration is annual, by the end of 2nd week of Michaelmas Term, by filling in and submitting the re-registration form, together with a copy of the Club’s accounts for the preceding term signed by the Senior Member and a statement attesting to the fact that the constitution has not changed without proctorial approval. On the form, clubs need to give details of:
- the name of the Club
- its aims and purposes
- website address
- the name of the Senior Member (i.e. someone on the University’s teaching, research, or administrative staff who is a Congregation member)
- the names and colleges of the Club’s officers (i.e. president, secretary, treasurer) and of the Club's IT officer and webmaster if using University IT services for Club business
- the number of members on the Club's register
The form must be signed by the secretary and Senior Member before submission to the Clubs Officer. A decision on the registration application will normally be made within three weeks and notified in writing to the club secretary.
NB: It is a condition of continuing registration that changes of Club officers be notified promptly to the Proctors via the Clubs Officer. Should a club be disbanded, the club's secretary is responsible for informing the Proctors of the disbanding of the club and its treasurer for submitting final accounts to the Proctors for inspection.