The information provided below provides a summary of key regulations applicable to all examinations. It is your responsibility to read and adhere to the Examination Regulations.
It is your responsibility to read the Examination Regulations for your course ahead of submitting work for your examination as well as the Proctors' Memorandum regarding submission of work.
Taught degrees submissions relate to undergraduate students (except those at the Department for Continuing Education) and students studying for BTh, MA, BPhil, MPhil, MSt, MSC by Coursework, MTh, MBA, Master of Fine Art, BCl, MJur, BM, BMBCh, MPP.
Taught degrees submissions relate toundergraduate students (except those at the Department for Continuing Education) and students studying for BTh, MA, BPhil, MPhil, MSt, MSC by Coursework, MTh, MBA, Master of Fine Art, BCl, MJur, BM, BMBCh, MPP.
- Check your deadline published in the Examination Regulations and in your course handbook. This is the date and time by which your work must be submitted by.
- Format your work (for example layout, number of copies, and type of binding) as set out in the Examination Regulations or in your course handbook. If unsure consult your departmental administrator.
- Know your candidate number. This is available from the Examination and Assessments page in Student Self Service.
- The submission desk at the Examination Schools is open from 08:30-17:00, Monday-Friday. Arrive at the desk in good time to complete the submission process. The time of your submission is taken when your receipt is stamped.
- If the published submission deadline falls on a closure day check the submission requirements with your department.
Before your arrival at the Examination Schools:
- Ensure you have an envelope prepared for each assessment you are handing in. If you are required to hand in two copies of the same assessment, these should be in the same envelope.
- Complete a ‘Declaration of Authenticity’ form for each assessment. You should not attach this form to your work but must be included separately in the envelope you are handing in.
- If you have a Specific Learning Difficulty (SpLD), for example, dyslexia, you should obtain an SpLD information form (Form Code No. 2D) and it is your responsibility to attach it to each copy of your submitted work.
- Each envelope should have your candidate number on and be addressed to: Chair of Examiners for the [insert your examination title here], C/O Examination Schools, High Street, Oxford, OX1 4BG
7. On your arrival at the Examination Schools:
- Fill in a separate receipt for each assessment you are handing in (receipts do not go in the envelope).
- Check your envelope contains your work, together with any forms you require. The SpLD information form can also be obtained from the Examination Schools.
- Hand in your work and receipt at submissions desk. You will receive a yellow copy of the receipt. The receipt is stamped with the date and time you submitted your work by, regardless of whether your work was submitted on time or late.
- If you have a Specific Learning Difficulty, for example, dyslexia, you should obtain an SpLD information form (Form Code No.2D) to be attached to each copy of your submitted work.
- Keep your receipt in case of any queries.
You are advised:
Responsibility for the work rests with you at all times until issue of the receipt, regardless of the method of submission.
- Work may be submitted in advance of the deadline.
- You may submit your work in person, ask another person to submit on your behalf, post via Royal Mail or courier or leave it in the Examination Schools post box. Sending your assignment by post or courier means that you will not obtain your copy of a receipt and you cannot guarantee the submission time or the condition of work submitted in this way. Leaving the work in the Examination Schools post-box is not recommended as it is not checked on a regular basis.
- The issue of a receipt does not guarantee that submitted work will be accepted for assessment if it has been presented after the stipulated deadline.
- There are no printing facilities in the Examination Schools.
- Submitted work may not be withdrawn for revision or re-submission without the Proctor’s permission.
Work submitted after the deadline:
It is your responsibility to ensure that your work is submitted by the deadline. Work submitted after the deadline will be processed in the standard manner and, in addition, the late submission will be reported to the Proctors' Office. If you are late in handing work in you should consult your college senior tutor as a matter of urgency.
If you fail to submit work by the deadline, the Examinations and Assessments team will write to you to remind you that a deadline has passed. When a candidate fails to submit work, it is very serious: you will fail not only that paper, but all the papers you entered for at the same time (which might mean your whole Finals, for example). If you discover that you have missed a deadline, you should do one of the following:
- if you have a good reason for both missing the deadline and for needing more time to complete the work before submitting it, then you should apply for an extension as described above immediately
- otherwise, you should submit the work straight away, and ask your college to write with your reasons for late submission to the Proctors who will decide whether to allow the work to be accepted.
Making changes after submission
It is not possible to make changes to work after it has been submitted without the Proctors’ permission, which they will only give in very exceptional circumstances.