Visa obligations | University of Oxford
Visa obligations
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Visa obligations

You have a responsibility to ensure that you comply with the conditions of your visa. Here you will find advice to help you make sure that you meet the necessary requirements.

Your Tier 4 Student visa obligations

Your responsibility includes making sure you do not stay beyond the expiry date as stated on your visa, unless you have made a renewal application. You must adhere to the work conditions stipulated, see working during your studies, paying careful attention to the types of work allowed and not exceeding the maximum number of hours you can work per week. Not complying with your visa conditions is a criminal offence and can lead to your removal from the UK and the refusal of future visas for a period of one to 10 years.

You are also required to ensure that you co-operate with the University in fulfilling its Tier 4 duties. This includes replying to any enquiries from the University relating to your visa without delay.

Your Tier 4 Student visa responsibilities

  • Keep your details up-to-date in Student Self Service. This includes changes to your name, address, telephone number and email address.
  • Ensure your passport and visa / Biometric Residence Permit card have been scanned by your college at University registration and immediately every time you renew your passport and/or visa and notify the Home Office if you get a new passport.
  • Inform your college or department immediately if your visa status changes from a Tier 4 (General) Student to any other visa category.
  • If applicable, register with the police and update your Police Registration Certificate with any changes.
  • Inform your college or department immediately if you no longer require a student visa to study in the UK because you have acquired EEA nationality or Indefinite Leave to Remain.
  • If applicable, register with the police and update your Police Registration Certificate with any changes.
  • Attend all required lectures and tutorials, and hand in all required course work.
  • If you are going to be absent for any reason, please notify your college or department as soon as possible. If there are any concerns about your attendance, you may be reported to the Home Office.
  • Comply with the requirements on types of work allowed and maximum number of hours per week, see working during your studies.
  • Bear in mind that a change to your student status will impact on your visa, and possibly, your work entitlement. This could also affect your dependants’ permission to stay and work.

The University’s obligations as your sponsor

As a Highly Trusted Tier 4 Sponsor, the University is required by the Home Office to maintain a complete and up-to-date record for each of our Tier 4 Students. As part of this, we must:

  • ensure your details are kept up-to-date at all times – this includes changes to your name, address, telephone and email details
  • keep copies of your passport ID page, your visa / Biometric Residence Permit (BRP) card and your ATAS certificate, if applicable
  • make further scans every time you obtain a new passport or visa / BRP card
  • inform the Home Office if you fail to register / enrol at the start of your course and each year afterwards
  • notify the Home Office if you change visa status and no longer require your Tier 4 Student visa
  • monitor your attendance and keep a record of it
  • report your non-attendance if you are absent for an extended period and we have been unable to contact you or find out the reason
  • contact the Home Office if you suspend your studies, defer, transfer course, withdraw from a course or complete your studies earlier than the end date stated on your CAS.

The University will always email you before making a report to the Home Office to check for any unusual circumstances.