Degree certificates and letters | University of Oxford
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Graduands waiting to process into the Sheldonian Theatre on Degree Day, Oxford
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Degree certificates and letters

Once your degree has been conferred at a degree ceremony either in person or in absentia, you will automatically receive a degree certificate. This will either be presented to you by your college on the day of your graduation ceremony, or posted to you after the event. 

Please note that we are currently having many of our archived records digitised. This project will be ongoing until the end of December 2020 so please be aware that it is taking longer than usual to process orders for documentation.  

Students who have completed an award bearing non-matriculated course (certificate or diploma) with the Department for Continuing Education will receive an award certificate from the Department. 

Electronic copies, PDFs or scanned versions of certificates cannot be issued at any time.  

What should I do if I need a transcript/diploma supplement/certificate or degree confirmation letter?  

Unfortunately, some services such as ordering certificates, are temporarily unavailable due to the pandemic unless you have recently had your degree conferred in absentia. In these instances a certificate will be sent to you after your ceremony. Please contact your college if you would like to book onto the next available in absentia ceremony. 

As an alternative to certificates, you may be eligible to request a digital Degree Conferrals Letter (dDCL), which can be ordered through the University’s online shop, free of charge.  The dDCL will be made available to you via the University’s e-documents service, which will allow you to securely view your document as well as share it with third parties of your choice, for example future employers.  Most organisations and institutions around the world have been accommodating and accepted this in lieu of other documentation.  

We will endeavour to process all orders and queries as soon we are able however, please understand that this may take some time, and may exceed our normal/stated response times. Please accept our apologies for any inconveniences that this may cause. We shall strive to get things back to normal as soon as circumstances allow. Please let us know if there are any issues by emailing documents@admin.ox.ac.uk.

Digital degree confirmation letters 

If you have passed your examinations and have not had your degree conferred at a degree ceremony, or if you have attended a ceremony but require proof of your award to present to a third party, you can request a digital degree confirmation letter free of charge. The letter will confirm that you have successfully completed your course at the University of Oxford, the dates of attendance and the classification you received.  The University’s e-documents Service enables you to share the dDCL with others such as future employers online.  You can find out more from our guide and can order a dDCL from the University’s online shop (you do not need to enter any payment details). 

Research students: In order to obtain a degree confirmation letter for a research degree, you are required to submit an electronic copy of your thesis before your letter may be produced. The requirement to submit a hardbound copy of your DPhil thesis to the Exam Schools in order to graduate following being granted leave to supplicate has been temporarily suspended for the remainder of the academic year. However, to graduate at a degree ceremony (even in absentia) you will still need to submit an electronic copy to the Oxford University Research Archive (ORA) a minimum of five working days prior to your graduation date.

If you commenced your research degree prior to October 2007, you are not required to submit an electronic copy of your thesis. Please email researchdegrees@admin.ox.ac.uk if you have any queries relating to this.

If access to a student’s thesis needs to be restricted, a hardbound copy of their thesis will still need to be submitted to the Exam Schools. Please email researchdegrees@admin.ox.ac.uk if this is applicable to you.

You may order digital degree confirmation letters through the University online shop. When ordering letters through the online shop you do not have to input payment details in order to complete your order. 

Once your dDCL is ready to view you will receive an automated email from the University’s e-documents service. 

Replacement certificates 

Please be aware that due to the current situation ordering certificates on the University’s online store has temporarily been suspended. A digital degree confirmation letter can be ordered through the University’s online shop, free of charge, as an alternative in the meantime.  Thank you for your patience at this time. 

Tier 1 Post Study Work visa applications 

On 6 April 2012, Tier 1 (Post Study Work) closed to new applicants and we will no longer be able to issue a degree confirmation letter for the purpose of applying for this visa. Visit our 'after your studies' section for more information. 

Name changes 

The name which you held when you completed your degree (granted 'leave to supplicate') will be the name on your degree certificate and degree confirmation letter. The only retrospective changes that can be made are where an administrative error has occurred or where the University is required to make a retrospective change under the provisions of the Gender Recognition Act 2004. 

If you have changed your name following completion of your course of study, (for example, through marriage, or by Deed Poll), and wish to demonstrate to a prospective employer or education institution that your degree certificate or confirmation letter belongs to you, supporting documentation showing the name change should accompany the certificate. Visit your student record

For reasons of security and data protection, all certificate and degree confirmation letter requests must be made by graduates themselves; requests on their behalf cannot be accepted from third parties. 

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