Information relating to the Coronavirus pandemic:
For the most up-to-date advice and guidance relating to Examinations and Assessments, please refer to the dedicate 'Advice and support for students' webpage at https://www.ox.ac.uk/students/coronavirus-advice
Submitting assessments in 2020/21
It has been confirmed that all assessments for taught degrees will be submitted online in the 2020/21 academic year, either via WebLearn, or via another approved anonymous submissions platform for certain departments. The Submissions Desk in the Examination Schools will not be open to receive any submissions before the end of the 2020/21 academic year (unless otherwise indicated).
For information regarding research degree submissions, please consult the Research examinations webpage.
Taught degrees submissions refers to submissions for undergraduate students (except those at the Department for Continuing Education) and students studying for:
- Master of Fine Art
- MSc by Coursework
You should read and adhere to the Examination Regulations and those that specifically apply to your course ahead of submitting work for your examination.
- Deadlines are published in the Examination Regulations, course handbook, and/or the Gazette.
- If you are unsure of the deadline contact your course administrator.
- Examination Regulations take precedence should any discrepancy occur in information from different sources.
Formatting your work
- Exam Regulations and/or course handbooks provide formatting details for your coursework (e.g. layout, number of copies, and type of binding).
- This varies between courses - check with your course administrator for further advice.
Your candidate number is available in Student Self Service on the Examination and Assessments page - this differs from your university card and student number.
Hard copy submissions
|Hard copy submissions|
The submissions desk at the Examination Schools is open from 08:30-17:00, Monday-Friday.
Aim to submit before the deadline as there will be a 10-20 minute delay as the deadline approaches.
The time of your submission is taken when your receipt is stamped.
If the published submission deadline falls on a closure day (e.g. the extended Easter weekend) please check the submission requirements with your department.
|Responsibility for the work rests with you at all times until issue of the receipt, regardless of the method of submission|
Work may be submitted in advance of the deadline.
Submitted work may not be withdrawn for revision or re-submission without the Proctor’s permission.
You may submit your work in person, ask another person to submit on your behalf, post it to the Examination Schools via Royal Mail or courier, or request delivery by the Print Centre if they are printing your work for you.
Your submission receipt does not guarantee that your work will be accepted for assessment if it has been presented after the deadline.
There are no printing facilities in the Examination Schools.
You will need an envelope prepared for each assessment you are handing in (multiple copies of the same assessment should go in the same envelope).
Each envelope should have your candidate number on the top right hand corner and be addressed to: Chair of Examiners for (insert your examination title here e.g. FHS History).
Examination Schools do not stock envelopes for taught submissions - we have pre-loved envelopes and spares left by other candidates but there is no guarantee these will be suitable or available. Should you forget, there are shops on the High Street near the Examination Schools which sell envelopes.
Posted submissions should be addressed to: Chair of Examiners for (insert your examination title here e.g. FHS History), candidate number, C/O Taught Degrees, Exam Schools, High Street, Oxford, OX1 4BG
|Declaration of authorship|
All submissions require a completed Declaration of Authenticity.
These are (usually) provided by your department.
A generic form is available at the Examination Schools (rack next to the submissions desk).
You should not attach this form to your work but place it loose inside the submission envelope.
|Specific learning differences|
If you have a Specific Learning Difference (SpLD), e.g. dyslexia, you should attach a SpLD information form (Form 2D) to the front of each copy of the work you are submitting.
Write your candidate number on the form.
Pre-printed forms are available from the rack on the notice board next to the submissions desk.
|Submitting your work|
Place the correct number of copies of your assessment, a loose declaration form, and any other media that may be required for your course (e.g. USB stick with a digital copy of your assessment) in the labelled envelope and then seal.
Fill in a separate receipt for each envelope you are handing in using the Taught Degrees - Submission Instructions.
Hand in your work and receipt at the submissions desk. The receipt is stamped with the date and time you submitted your work and signed by a member of the Submissions and Research Degrees team.
You will receive the yellow copy of the receipt for your own records.
Please write on the envelope all the candidate numbers of the students who participated in your group project.
Please fill in one receipt and enter all the candidate names, corresponding candidate numbers and their colleges in the relevant boxes.
If your course requires online submissions for summative assessment, this will happen using one of the following systems:
- Moodle (for Continuing Education courses)
- SAMS (for Saïd Business School courses)
Your course administrator will be able to provide you with the link to your submissions site, and instructions on how to complete the submission.
Late or non-submission of work:
- It is your responsibility to ensure that your work is submitted by the deadline.
- For online submissions, technical problems external to the system, such as slow internet speeds, will not be accepted as grounds for excusing lateness.
- If you are late in handing work in you should consult your college senior tutor as a matter of urgency.
- If you fail to submit work by the deadline, you will receive an email to remind you that a deadline has passed.
- All work that is submitted after the deadline without prior permission will incur a late submission fee, unless this fee is waived by the Proctors.
- Information on how to pay the late submission fee, or apply to the Proctors for the fee to be waived, is contained in the email notifying you of having missed the deadline.
If you discover that you have missed a deadline, you should do one of the following:
- If you have a good reason for both missing the deadline and for needing more time to complete the work before submitting it, then you should consult with your college office or senior tutor immediately.
- Otherwise, you should submit the work straight away, and ask your college to write with your reasons for late submission to the Proctors who will decide whether to allow the work to be accepted.
Please refer to the Regulations for the Conduct of University Examinations: Part 14 Late Submission, Non-submission, Non-appearance and Withdrawal from Examinations for more information.
Making changes to your work after submission
- It is not possible to make changes to work after it has been submitted without the Proctors’ permission.
- Any additional items submitted to the Examination Schools will be held by the Submissions team pending further instruction from the Proctors’ Office.
- You will not be able to make any further submission to WebLearn without the Proctors’ permission.
- Your college office or senior tutor will need to request permission on your behalf from the Proctors for the work to be released to the Examiners.