Changing a referee
Guidance on how to change a referee on your application, including adding a new referee and correcting referee details.
Changing a referee
Once a referee has been registered, you will not be able to edit their details via the application form. However, it is possible to register a new referee or register the same referee again if you have entered their details incorrectly.
Before you submit your application, a fourth referee slot will become available once you have registered three referees on the ‘Referees’ tab of your application form. In order to access the fourth referee slot, you will need to navigate away from the ‘Referees’ tab and then navigate back to the ‘Referees’ tab. The fourth referee slot should then be available to you. You will only be able to register a maximum of four referees prior to submitting your application.
After submitting your application, you can follow the instructions for adding new referees and correcting existing referees using Graduate Applicant Self-Service. At this stage it is possible to add up to six referees. You can also edit the email address of a an existing referee. Graduate Applicant Self-Service will usually become available a few days after your application is submitted.
If you are correcting the details of an existing referee who has already been sent an automated request email, or re-registering a referee who was previously registered with incorrect details, please ask your referee to upload their reference using the link in the most recent email. This will ensure that their reference is associated with the correct details.
If you end up with more than three references submitted, all of them will be retained in your application file, so there is no need to request that any are removed.
topGeneral advice
Please remember:
- You should register each referee using their institutional or professional email address whenever possible. For more information, refer to our guidance on registering your referees;
- Each referee you register will receive an email notification. After this, we will not contact your referees automatically again, so you should check they have received the notification if they haven’t submitted their reference by the time the deadline is approaching;
- It is your responsibility to make sure that your references are submitted in time for the deadline to which you are applying;
- You do not need to wait until your references have been received to submit your application; and
- We cannot accept any reference letters which are not submitted by the referee themselves.