If you withdraw from your course, suspend status, drop below half-time enrolment, or otherwise become ineligible for US federal loans, you must email the US loans team immediately.
Under US federal law, the University is required to report any changes to your enrolment within tight timescales and, if necessary, to complete a Return to Title IV (R2T4) calculation and arrange for any 'unearned' loan funds to be returned to the US Department of Education.
The information on this page relates to US federal student loans only. Full information is available in the Return to Title IV Policy on our Consumer information page, but the key facts are summarised below.
- The US loans team will calculate the amount of Title IV program assistance that has been earned, using a formula provided by the US Department of Education.
- Once you have completed more than 60% of the payment period, all the assistance that you were scheduled to receive for that period is considered to have been earned. As an example, if you have completed 30% of the payment period, you have earned 30% of the assistance you were originally scheduled to receive within that loan period. If you have completed 60% of the payment period, you have earned 100% of the assistance you were scheduled to receive. The US loans team will determine the percentage of the loan period you have completed once the necessary enrolment change documents have been received.
- If you received more assistance than was earned, the excess funds must be returned to the US Department of Education by you and/or the University. If you received (or the University received on your behalf) less assistance than the amount earned, you may be able to receive those additional funds as a post-withdrawal disbursement.
- The requirements for Title IV program funds when you withdraw are separate from the University's refund policy. Therefore, you may still owe funds to the University to cover unpaid institutional charges. The University may attempt to collect any Title IV program funds from you that the University is required to return.
- Under specific conditions, a leave of absence (LOA, or suspension of studies) for less than 180 days in a 12 month period may qualify as an 'approved' leave of absence. If you are granted an approved LOA, you are not considered to have withdrawn, and no Return calculation is required. During the LOA, the University will not charge you any additional institutional charges, your financial need will not increase, and, therefore, you will not be eligible for any disbursements of federal student aid. If you are granted an approved LOA you will maintain in-school status for Title IV loan repayment purposes. The US loans team will advise if you meet the criteria for an approved LOA once the necessary enrolment change documents have been received.
- If you do not attend initial lectures or seminars you are ineligible to receive any Title IV funds and all loan proceeds will be returned to the US Department of Education. You will be liable for any fees or outstanding balances owed to the college or University.