Your details | Application Guide | University of Oxford
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Sunset from the Information Engineering Building (IEB) (Image credit: Zhoudan Pan / Graduate Photography Competition)

Your details

This section of the Application Guide covers how to fill out the Contact Details and About You sections of the application form

For more information about how we hold and process the personal data you provide to us, please refer to our Postgraduate Applicant Privacy Policy

Contact details

On this tab of the application form, you are asked to provide some personal information, including your full name, date of birth, email address and telephone number, and your home and correspondence address.

Personal details

Your name will form the basis of your applicant record, so make sure it is full, accurate and in the correct order. If you hold a passport, birth certificate or other official document, you should state your name exactly as it is printed there.

If you have only one name, please enter your given name (first name) as ‘ - ’ (a single dash) and enter your name in the ‘Family name (Surname)’ field.

If you contact Graduate Admissions regarding your application, please provide your name in the same format as it appears in your application, so that we can match all enquiries and materials to the correct record.

You should also enter your date of birth and sex as they appear on any legal/official documents you hold.

Requesting a change to your name or date of birth

  • For applications not yet submitted, you can amend your name or date of birth in the 'Personal Details' section of the application form. This will also change the date of birth associated with your graduate applicant account.
  • If your application has already been submitted, you can request a change to your name or date of birth through Graduate Applicant Self Service by uploading proof of identity.

Email and telephone numbers

You are asked to provide a contact email address and telephone number.

The primary email address that appears here is the one associated with your graduate applicant account. If you change this address, you will also change the email address you must use to log into your account.

If you contact Graduate Admissions regarding your application using our online query form, your contact email address should be the email address you have used for your application. We will not be able to respond to enquiries about your application if you use a different email address.  

Home and correspondence address

In this section, enter your 'Home address' as the address at which you are currently resident. If written correspondence should be sent to a different address, you should provide this in 'Correspondence address'.

If you are entering a UK address, you can type in your postcode and use the search function to find and complete the remaining lines of your address. Otherwise, you will need to enter your address manually. 

Nominated third party

Your application will be handled in accordance with our Postgraduate Applicant Privacy Policy. We will only discuss your application with you, unless you provide the details of a 'third party', such as a relative.

If you choose to nominate a third party in this section of the application form, we will be able to discuss your application with them and accept instructions from them on its handling. You should be aware that any third party you nominate will be able to make changes to your application or withdraw it on your behalf.

Read the directions on the application form carefully before completing this part of the form.

The information you enter in the 'Nationality' and 'Country of ordinary residence' sections will be used to assess your fee status (Home/EU/Overseas), your eligibility for scholarships, your English language proficiency requirements and your visa requirements.

The information you provide will not affect the academic assessment of your application. 

Nationality

In this section we ask you to state:

  • your country of birth
  • details of the country or countries of which you have nationality.

This information should be correct as of the date that you will submit your application form.

For each nationality, you must enter a start date. If you have been a national of a country since birth, click the 'Use date of birth' button and the form will fill this field with the date of birth you have already provided. 

If you hold dual nationality, you should enter details for both nationalities. You should only include details of nationalities that are current.

You are also asked whether you expect to need a visa to enter the UK for study. If you are not sure whether you will need a visa to take up a place at Oxford, visit the Before you arrive page. 

Passport details

This section of the application form will only appear if you are a national of a country that is not an EEA country (including the UK, Channel Islands and Isle of Man) or Switzerland. You may use this section to provide details of the passport you intend to use to enter the UK.

You are not required to provide your passport details at the point of application, and the academic assessment of your application will not be affected if you do not provide them.

If you do not currently have a valid passport, leave this section blank. If you are offered a place at Oxford and you require a visa to study in the UK, contact Graduate Admissions with the relevant details (ie passport number, country of issue, issue and expiry date) once you have a valid passport and we will add this information to your application.

For more information about student visas and immigration, visit the University's Student Immigration pages or contact the Student Immigration team directly.

Ordinary residence

The application form includes guidance for completing the questions in this section. Please read this carefully. 

Current country of ordinary residence 

Your country of ordinary residence is the country in which you are normally resident, out of choice and for a settled purpose, except for any temporary or occasional absences. It is not a country in which you are studying, working or living on a temporary basis. 

If you are currently resident in the UK, you should select either England, Scotland, Wales or Northern Ireland as your country of ordinary residence. This also applies to EU nationals resident in the UK for the purpose of full-time education (see below).

  • If you have only been ordinarily resident in a single country since birth, choose the relevant country from the drop-down menu. To complete the 'From' field, click the ‘Use Date of Birth’ button.
  • If you have been ordinarily resident in more than one country, give details for your current period of residence and the most recent previous period of residence – but only if that period of residence was during the last six years. Please note that the application form won't allow you to indicate that you have been resident in two countries at the same time.

Troubleshooting

If the application form indicates that there is an error in the ‘Ordinary residence’ section (ie the relevant fields are highlighted in yellow), check the following:

  • If you have only been resident in one country since birth, make sure that the ‘Previous country of residence’ field is set to the default value (‘- - - Please select - - -’), and that you have not selected a second country. The 'From' date cannot be earlier than your date of birth. 
  • If you have been ordinarily resident in more than one country during the last six years, make sure that the dates you provide for these two residencies do not overlap, as this will cause an error. Your current period of residence must begin at least one day after the end of your previous period of residence. If you have indicated a previous country of residence, you should not click ‘Use Date of Birth’ for your current country of residence. 
  • Where applicable, you should select dates using the calendar tool, as dates entered manually may be incorrectly formatted. 

EU nationals

You are asked to indicate whether you are an EU national currently residing in the UK for the purpose of full-time education. If you answer ‘Yes’ to this question, you should indicate the specific region of the UK as your ‘Current country of ordinary residence’, ie England, Scotland, Wales or Northern Ireland.

Indefinite leave to remain

The final question in this section of the application form asks whether, if you are a UK resident but not a UK or EU national, you have 'Indefinite Leave to Remain’. You should only answer 'Yes’ to this question if this status has been entered into your passport. 

For more information about fee status, visit our Fee classification page.

Equality, diversity and access

We recognise that the questions in this section of the application form are sensitive. We hope you'll feel able to provide this information in confidence to support our efforts to create a more inclusive, diverse and equitable Oxford. The application form provides additional guidance to help you answer these questions. The answers you provide will not be seen by anyone assessing your application.

You must provide an answer to the question ‘With which ethnic group do you most identify?’ By law, the University is required to request and return information about the ethnic background of all its students to the UK Government’s Higher Education Statistics Agency (HESA).

There are also optional questions about your religion or belief, sexual orientation and gender identity.

You are also asked whether you have any day-to-day caring responsibilities for another adult, and/or a dependent child or children under the age of 18. You can find out more about the services available to parents on the University's student parents page. Oxford University Students' Union (Oxford SU) has more information on resources for students with caring responsibilities

Socio-economic background

The information given in this section of the form will be used for research purposes, to help us understand the impact of our access and diversity policies on the rate of applications from people with different socio-economic backgrounds.

Secondary education

You are asked whether you were educated in the UK for your secondary education. You should answer ‘Yes’ to this question if you were educated in the UK at any point from age 16-18.

If you indicate that your secondary education was in the UK, you’ll be asked a series of further questions about the institutions you attended, and your living situation while you were in full-time education. You’ll be asked to give: 

  • the name and full postcode of the school or college you attended during the last year of your GCSEs (or equivalent, if you studied for an alternative qualification); and
  • the name and full postcode of the school or college you attended during the last year of your A-levels (or equivalent, if you studied for an alternative qualification).

For each institution, you’ll also be asked to say whether it was a selective state school, a non-selective state school, an independent fee-paying school, or another type. A ‘selective’ school is one for which entry depends on sitting an exam or test such as the 11-plus. You’ll also be asked to give your home postcode in the final year of your secondary education. If you prefer not to give an answer, you can leave this field blank.

Free school meals

For this question, answer ‘Yes’ if any of your primary or secondary education was in the UK and you were entitled to free school meals at any point during that time.

Education and employment of parents or guardians

For these questions, you are asked to provide some basic information about whether your parents or guardians completed an undergraduate degree, and the jobs they were doing during your final year of secondary education. If you hover your pointer over the options, you’ll see examples of each employment type to help you choose an answer.

Higher education

You’ll be asked whether you undertook your undergraduate degree in the UK. You should only answer ‘Yes’ to this question if you were based at a UK institution throughout your undergraduate degree, excluding any study abroad.

If you answer ‘Yes’ to this question, you’ll be asked further questions about how you funded your undergraduate study in the UK, including whether you received income-assessed support from the UK government.

  • If you began university before August 2016, answer ‘Yes’ if you received a maintenance grant rather than a maintenance loan. Otherwise, answer ‘No’. 
  • If you began university after August 2016, answer ‘Yes’ if your household income was assessed by the student finance agency for your region as being £40,000 per year or less. Otherwise, answer ‘No’.

You can then indicate the main (over £1,000) sources of financial support (if any) for your living costs you received for your undergraduate study. For any sources not covered by the categories given, you can choose ‘Other’ and type the name of the funding source into the field to the right.

Care

For this question, ‘care’ means being looked after by the state or your local authority, or guardians appointed by the state, rather than by your parents or relatives. You should answer ‘Yes’ if you have ever been in care for a period of 3 months or more.

Declaring a disability or long-term health condition

If you have a disability, long-term health condition or specific learning difficulty (SpLD) for which you usually need adjustments or support, we'd strongly encourage you to disclose it when you apply, or as soon as possible after you've applied. This information will be dealt with confidentially and sensitively, and will not affect the assessment of your application.

Over 3,000 students at Oxford have declared a disability. The University is committed to making reasonable adjustments to enable students with disabilities or long-term health conditions to apply for study and participate fully in student life. Our Disability Advisory Service (DAS) has more information about what we can offer, and what it is like to study at Oxford with a disability. 

If you have a disability or long-term health condition and are thinking about applying to Oxford, our guide for applicants with disabilities provides more information about how the University can support you during the application process, including accessible versions of our application materials. 

Filling out the application form

If you answer ‘Yes’ to ‘Do you have any disabilities or long-term health conditions?', you'll see an additional question asking for further information. Please tick all of the boxes that apply to you.

If you don't see an appropriate category in the list on the form, tick the box for ‘A disability, impairment or medical condition that is not listed'. An additional answer field will appear, and you can use this to enter more information.

Depending on the information you provide in this section, you may see an additional section of the application form, 'Additional support or access requirements', where you can provide information about any additional support needs you may have.

If you would like to discuss this section of the application form, or how the University can support your specific needs, please contact the Disability Advisory Service.

Accommodation

This section of the application form contains questions about your plans for accommodation during your studies at Oxford. Your answers in this section are purely indicative and they will not affect the assessment of your application. For more information about your options, visit our Accommodation page.

If you answer ‘Yes’ to the question ‘Do you intend to apply for accommodation owned by the college?’, you'll be shown additional questions about any adults and/or the children who will be accompanying you. Some of the accommodation offered by Oxford's colleges or managed by the University's Graduate Accommodation Office is specifically suited for couples and/or families.

While the majority of Oxford’s graduate students are housed in the wide range of accommodation provided by colleges and the Graduate Accommodation Office, no applicant can be guaranteed accommodation.

You can find out more information about childcare options and provision for families on the Student parents page. If you'd like to bring family with you to the UK, visa information is available on the University's Student Immigration site.

Residence requirements

If you are applying for a full-time graduate course, you should be aware of the University's residence requirements. All full-time graduate students must live within twenty-five miles of Carfax Tower for a minimum number of terms in order to enter for examinations and qualify for their degree.

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