Declaration and payment | Application Guide | University of Oxford
Bodleian at sunset
Bodleian at Sunset (Image credit: Sheng Peng / Graduate Photography Competition)

Declaration and payment

This section of the Application Guide covers submitting your application and paying the application fee.

Submitting your application

Once you've finished filling out your online application form, navigate to the final ‘Declaration’ tab.

In order to submit your graduate application, you must agree to the terms of the Data Protection Notice and the Declaration by ticking the box and typing your name into the given field. You'll see a count of how many documents you have successfully uploaded to your application; make sure this matches the number you expect. 

When you've completed the Declaration fields and you're ready to submit your application form, click the ‘Pay and Submit’ button. You will then progress to the payment screens. For information about the application fee and how to make the payment, please visit the next tab.

If your application fee has been waived, you will instead see a button simply marked ‘Submit’.

Troubleshooting

If you're unable to access the Declaration or submit your application form, check that all of the tabs of the application form have been completed. The header of each tab should show a blue ‘tick’. You'll need to revisit any tabs with a red ‘cross’. 

Mandatory questions are marked with an asterisk (*). If you see any fields highlighted in yellow, these are mandatory questions for which you haven't provided an answer, or where there is an error with the answer you have provided. Make sure you complete or correct these fields in order to proceed with your application.

Make sure you've also uploaded all of the compulsory supporting documents required for your course to proceed. Check your course page and the supporting document requirements for more information. 

If you believe you've completed all of the tabs correctly but one of the tabs still shows an error, please contact Graduate Admissions, attaching a screenshot of the relevant tab to your query.

What happens after I submit my application?

After you've paid the application fee and submitted your application, you'll receive an automated confirmation email. Please note that this does not mean your application is complete and ready for assessment. 

Your application will then be processed by the Graduate Admissions office. If any of your supporting documents are invalid or do not meet the University's requirements, they will be removed from your application. This may cause your application to become incomplete. 

The processing of your application will usually take a few days, but it can take up to two weeks around deadlines. Once this is complete, you'll be able to access Graduate Applicant Self Service and find out whether your application has met all of the requirements for it to be assessed by the academic department.

Please note: if you apply in the week leading up to a deadline, we may not be able to let you know before the deadline if there are any problems with your application. It's your responsibility to make sure your application is complete, with all necessary supporting documents and a minimum of two references, by the deadline to which you're applying.

Applications that are submitted and complete by the deadline will be sent to the academic department for assessment. Check our Decision timeline for more information about when you can expect to receive the outcome of your application.

Paying the application fee

The application fee is £75 per course application, unless you're eligible for an application fee waiver (please see the criteria on the next tab).

From September 2019, new UK and EU regulations require Strong Customer Authentication (SCA) by banks and card providers. This might require you to have access to a card-reader device, mobile app or phone at the point of making a payment. If you aren't sure whether this will affect your payment, we recommend that you submit your application as early as possible before the deadline. Paying the application fee is an essential part of submitting your application, and late applications won't be accepted for the deadline.

You must pay in GBP (£) via credit or debit card and your card will be charged as you submit your application. Your application fee can't be refunded, even if you later decide to withdraw your application. This payment doesn't go toward the course fees you'll need to pay if you're offered and accept a place at Oxford.

Your application won't be considered unless you have either paid the application fee or have been granted an application fee waiver

A friend or family member can make the payment on your behalf; see below for further instructions.

How can someone else pay the application fee on my behalf?

We recommend that you arrange for the payment to be made in your presence, to avoid having to share your account login details.

The payer will need to provide the following credit or debit card details in order for you to submit your application:

  • cardholder name
  • credit or debit card number and type
  • expiry date
  • 3-digit security code (found on the reverse beside the signature strip)
  • billing address.

If it isn't possible for the payment to be made in your presence, we recommend that the payer makes the payment remotely via the University of Oxford's Online Store. Before they can do so, you must provide them with the following details so that their payment is associated with the correct application:

  • your surname
  • your first name
  • your date of birth
  • the programme of study you have applied for.

The payer must click 'Add to Basket', then enter the above details and proceeding to make payment. They'll receive an automated confirmation email after submitting the payment, which will contain an application fee order reference ('OXF' followed by six digits). They should provide this order reference to you, the applicant, and you should contact Graduate Admissions quoting this 'OXF' reference as the subject of your message. We'll provide instructions on how to submit your application without needing to make a further payment.

Troubleshooting

I don't have a credit or debit card

If you don't have access to a credit or debit card, some banks offer a disposable credit card voucher that can be used to make online payments.

You can also make the application fee payment by cheque or an international banker’s draft, both of which must be drawn on a UK bank. Your cheque/international banker's draft should be made payable to “University of Oxford”, and you should write your full name, date of birth and the name of the course to which you're applying on the back of it.

Your cheque/international banker's draft should be sent to:

Graduate Admissions
University Offices
Wellington Square
Oxford
OX1 2JD

Once we receive confirmation of your cheque or banker's draft, we'll send you an email with a unique code and further instructions on how to submit your application.

If you're not able to make a payment using one of these methods, contact Graduate Admissions for guidance.

I have a credit/debit card, but I'm unable to make a payment

If you're not able to submit your payment, check that you have completed all sections of the online application form correctly. If you see a red 'X' icon above any of the tabbed sections, return to the corresponding tab and make sure you have answered all mandatory questions in the required format before attempting to make your payment.

If all of the sections of the online application form have been completed correctly (as indicated by a blue 'tick' icon) and you're still unable to make a payment, we recommend taking the following steps:

  • Use a Windows-based PC and the most up-to-date version of Mozilla Firefox. Please note that it is not possible to make the payment using Internet Explorer 10.
  • Disable any popup blockers, as these may interfere with the payment process.
  • Make sure the payment details you're entering exactly match the details held by your card issuer, including personal details, billing address, card number, etc.
  • Try to make the payment using an alternative PC. Occasionally, if there are multiple failed purchase attempts from the same IP address, this may cause subsequent attempts to be declined by the card issuer. This will also rule out any local IT issues that might be causing the payment issue.
  • Ask the permission of a friend or relative to use their card details for the payment (see the instructions above).

If you've followed the above steps and continue to experience difficulties, please contact Graduate Admissions with further details of the issues you're experiencing, and we'll try to assist you. 

Application fee waivers

In the following circumstances, the application fee can be waived.

1. Applying from a low-income country

If you are resident in a country listed as low-income by the World Bank and you are not able to pay the application fee, you can request a waiver of this fee.

This must be done within your online application form. You should select ‘Standard’ on the ‘Application type’ tab.

Countries eligible for this application fee waiver

Afghanistan, Benin, Burkina Faso, Burundi, Central African Republic, Chad, Comoros, Democratic Republic of Congo, Eritrea, Ethiopia, Gambia (The), Guinea, Guinea-Bissau, Haiti, Korea (DPR), Liberia, Madagascar, Malawi, Mali, Mozambique, Nepal, Niger, Rwanda, Sierra Leone, Somalia, South Sudan, Syria, Tajikistan, Tanzania, Togo, Uganda and Yemen.

To be eligible for this application fee waiver, you must meet all of the following criteria:

  1. Your country of ordinary residence is one of the eligible countries above.
  2. You would be unable to apply to Oxford without an application fee waiver.
  3. You meet the entry requirements for your course, as published on your course page.
  4. You are applying before the relevant January deadline for your course. 

If you indicate on your application form that you are resident in one of the eligible countries above, you will be asked additional questions relating to this waiver scheme. If your answers to these questions indicate that you are eligible for this waiver, you won't be directed to the payment screens when you submit your application.

2. Applying for readmission

If you're currently studying for an Oxford graduate taught course and applying for a research course with no break in your studies, you may be eligible to apply for readmission. You must meet the same deadlines and requirements as other applicants, but you won't be required to pay an application fee.

The following Oxford students are eligible to apply for readmission:

  • MSt, MSc, MPhil, MPP, MFA, BCL, MJur, BPhil or MTh students applying to any DPhil course except the DPhil in Management Studies;
  • BCL and MJur students applying to the MPhil in Law;
  • PGCert in Nanotechnology students applying to the MSc in Nanotechnology for Medicine and Health Care.

The authorisation code you'll need for this application type is available in your Student Self Service account.

Where can I find my readmission code in Student Self Service?

After you've logged into Student Self Service, select ‘Academic and Assessment Information’. Under the ‘My student record’ heading, select ‘Check my details’ and locate the ‘Display Authorisation Code’ button at the bottom of the screen.

Once you've found your authorisation code, return to the ‘Application type’ tab of the online application form. Select ‘Readmission’ from the drop-down menu and enter your authorisation code into the text field that appears.

The authorisation code must be entered manually, without full stops, spaces or other unnecessary characters. Copying and pasting the code may cause an error.

3. Applying to related research courses

The Mathematical, Physical and Life Sciences (MPLS), Medical Sciences and Social Sciences divisions offer a number of research courses in closely related subject areas.

For eligible courses, after you've submitted an application to your first course and paid the application fee, you may submit up to two further applications to associated courses without paying the application fee again. The list of eligible courses and valid course combinations are provided on our Applying to related courses page. This scheme only applies to the courses specified.

After you have submitted an application to one of the eligible courses and paid the application fee, you can use our online query form to request a fee waiver code, stating which further course(s) you intend to apply to.

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