Information for teachers, parents, looked after children and care leavers | University of Oxford
Oxford Young Ambassadors graduating
Oxford Young Ambassadors graduating
Credit: Keith Barnes

Information for teachers, parents, looked after children and care leavers

Our work with local young people is greatly enhanced by the support and active engagement of parents and guardians. Whether by encouraging your child or ward to apply to a sustained contact programme, raising our opportunities with their school, or getting them to tell you about what they have done with us, you can have a real impact on our events.

Information for Schools and Teachers

The support and active engagement of local schools and teachers is crucial in allowing us to identify young people who could benefit from our programme. Whether by requesting a workshop in school, or encouraging individual pupils to apply to our sustained contact programmes, you provide our best link to the young people we are keen to work with.

What you can expect from us

In order to make it as simple and pleasant as possible for you to work with us, we will:

  • Respond in a timely fashion to enquiries and requests
  • Discuss your requirements at the time of booking an event
  • Make reasonable adjustments to accommodate pupils' special requirements, where we are informed of these in advance
  • Give the maximum possible notice in the event of cancellation or changes to an activity

When running an activity, we will always:

  • Arrive promptly or call ahead to advise you of unavoidable delays en-route
  • Treat participants and school staff with courtesy and respect
  • Clearly explain the aims of the activity
  • Support and encourage active participation by all pupils
  • Provide the materials needed to take part 

We always take the following safeguarding precautions:

  • Our staff and student mentors undergo enhanced Criminal Records Bureau checks
  • Our staff and student mentors complete NSPCC accredited child protection training
  • Our activities are covered by the University's Public Liability insurance
  • Our activities are covered by in-depth risk assessments 

What we expect from you

During workshops or presentations in school, and whole class visits to the University, we ask that teachers:

  • Remain present throughout
  • Retain responsibility for behaviour and discipline
  • Encourage active participation
  • Treat our staff and student mentors with courtesy and respect

To ensure that our other programmes run as smoothly as possible, we ask that teachers:

  • Promote our opportunities to eligible pupils and their parents or guardians
  • Return requested paperwork before stated deadlines
  • Inform us as soon as possible of any extenuating circumstances for a pupil missing the deadline
  • Share relevant information on pupils that may help us to support them in participating
  • Make us aware of any changes to a participant's school situation as soon as possible
top

Information for Parents and Guardians

Our commitment to you and your children

Our activities are designed to be both fun and educational, and to provide participants not just with information on Higher and Further Education options, but also with the tools to think critically about their future and what is right for them.  We take our responsibility for looking after our participants very seriously, and are always happy to discuss any special requirements. Regardless of the type of activity, we always take the following steps to ensure the safety of your child or ward:

  • Our staff and student mentors undergo enhanced Criminal Records Bureau (CRB) checks
  • Our staff and student mentors complete NSPCC accredited child protection training
  • Our staff are First Aid At Work trained
  • Our activities are covered by the University's Public Liability insurance
  • Our activities are covered by in-depth risk assessments 

What you can expect from us

 

We want our participants to get the most out of their time with us. During our activities, your child or ward can expect to:

  • Be treated with courtesy and respect
  • Have the aims of the activity clearly explained
  • Be supported and encouraged to participate fully
  • Have all materials necessary for taking part provided at no cost
  • Have reasonable adjustments made to accommodate special requirements, where we are informed of these in advance
  • Be advised of any changes or cancellations to an event as far in advance as possible 
  • Be given staff emergency contact details in case of any problems on the day of an event
  • Have the opportunity to meet current students
  • Have all meals and refreshments, during an event, provided at no cost

What we expect from you

In order to make our events run smoothly, we ask parents and guardians to:

  • Treat staff and student mentors with courtesy and respect
  • Provide accurate and up-to-date personal details (e.g. medical details / contact address)
  • Inform us as soon as possible if a participant is unable to attend an event
  • Return requested paperwork before stated deadlines
  • Make us aware of any changes to your child or ward's situation as soon as possible
  • Ensure that we can reach you during an event, on the phone numbers you have provided us with, in case of emergency.
top

Information for Looked-after Children / Care leavers

If you are a looked-after child or a care leaver we are aware that there are even greater challenges for you to face when finding out about University.

Our support for care leavers has been awarded the Buttle UK Quality Mark and we try to work with them to identify new ways of supporting you.

Please note that we have used the terms 'in care', 'looked-after children' and 'care leavers' throughout this piece but if you are uncomfortable with these terms we encourage you to tell us when you speak to us.

I'm in care and under 16

We welcome looked-after children in Milton Keynes, Oxfordshire and Buckinghamshire onto our Widening Participation programmes.  Provided that you meet the selection criteria for the programme that you are applying for you will be given priority placement where ever possible.

I'm in care and in Year 12/13

Do you think that Oxford could be for you? Why not come along to one of our Open Days and find out more about what it would be like to study and live here? On top of the wealth of information provided by the Colleges and Departments, we would be very happy to answer any further questions about the support available to you as a care leaver, and can arrange a one-to-one meeting while you're here.

 

Call on 01865 280649 or email James Slattery to discuss any of the above.

top

Data Protection Policy

Widening Participation Data Protection Statement

Student data will be stored on a database in accordance with the Data Protection Act and used to administer participation in the project.

For research and monitoring purposes only, this data may also be shared with the Higher Education Funding Council for England(HEFCE), Higher Education Statistics Agency or the University and Colleges Admissions Service (UCAS) and our partners including colleges, Higher Education Access Tracker service subscribers, Connexions, the National Data Service and Study Higher to help evaluate the effectiveness of this activity as part of the government policy to widen participation in higher education and to develop future policy.

The project and its partners will not use your record in a way that would affect you individually. We will not release data to anyone who is unauthorised. 

Under the Data Protection Act 1998 you have the right to a copy of the data held about you by us, for a small fee. If you have any concerns about the use of data for these purposes or would like a copy of the data you have supplied directly to us, requests should be made in writing to the Head of Widening Participation at University Offices, Wellington Square, Oxford, OX1 2JD.

top