Advice for film companies

The News & Information Office receives a huge number of requests to film at the University from broadcasters and production companies from all over the world.

It is important to note that the News & Information Office cannot give blanket permission for filming on University and college premises. 

Colleges and departments, including libraries and museums, make their own decisions about permitting filming and in almost every case you will need to contact the relevant person at each place you wish to film.

Before submitting a request to film, please consider the following advice:

Do you want to film for a feature or documentary about the University of Oxford?

The News & Information Office may be able to provide some assistance but please bear in mind that we receive many requests of this nature and are not able to respond positively to all of them.

The nature of the assistance we can provide varies, but we may be able to assist with, for example, identifying who you need to contact to film at different locations within the University, identifying suitable interviewees, or providing background briefing and information on Oxford University.

Please email your request to news.office@admin.ox.ac.uk, setting out:

  • the name of the programme, including information on the station on which it is broadcast and audience figures
  • a synopsis of or detailed information on the film
  • what and where you want to film – please be as specific as possible
  • who you wish to film at the University – let us know whether you want to talk to staff or students, and whether you have already identified who you want to film
  • if the film is not exclusively about Oxford, please set out how the Oxford segment fits in to the programme overall
  • preferred dates for filming and how long you estimate filming will take
  • number of people in the film crew
  • when the film will be broadcast

Note that permission is not usually granted to film at lectures or graduation ceremonies.

Please provide as much notice as possible. Colleges and departments will take time to consider your request, so you should not expect to be given permission to film with less than a week’s notice. A month is preferable.

Companies applying to film on university or college premises must hold valid public liability insurance.

All requests are subject to approval.

If you are granted permission to film, the News & Information Office asks that you notify us when the film is to be broadcast and, wherever possible, provide us with a copy of or link to the film.

Do you want to use university or college locations for a commercial film or programme which is not about the University of Oxford?

The News & Information Office cannot assist with location finding for drama productions. Please contact individual locations or the Media Production Unit for more information.

Please note that production companies using University and college locations for filming of this nature will be asked for a facility fee and will be required to sign a contractual agreement with the college or department. Colleges and departments set their own fee rates; please contact the place where you wish to film for details.

Do you want to film in other parts of the city of Oxford?

For advice on filming in parts of Oxford which are not part of the University of Oxford, including filming on the public highway or footpath, please see the information provided by Oxford City Council.