Use of the Name or Arms of the University
The use of the name “Oxford University” or the University arms (e.g. on Club letterheads, term-cards) requires special permission from the Vice-Chancellor. This permission will only be given after a Club has been registered with the Proctors for at least two complete terms and only continues in force while the Club re-registers with the Proctors each term. A copy of the application form is available. Clubs which apply successfully will be required to sign a trademark licence governing their use of the University’s name and arms. Customisation of the trade mark is not permitted without prior permission from the Legal Services Office.
Student publications may not use the word “Oxford” in their titles unless they are registered with the Proctors and have been granted the necessary Trade Mark licence.
Because one version of the University arms (the shield and belt) has now been registered as a Trade Mark, permission to use this version will be granted to Clubs sparingly if at all.
Please note that permission to use the University’s name/arms does not imply that a club is authorised to act on behalf of the University.
If a club’s registration with the Proctors lapses or is withdrawn, any permission to use the University’s name/arms also ceases to be effective and any Trade Mark licence will lapse.