Examination entry | University of Oxford
Examinations
Undergraduates waiting for the start of their last exam of the year.
Copyright © Greg Smolonski. This image comes from Oxford University Images - All rights reserved.

Examination entry

Make sure you have completed each of the following steps to ensure that you are entered for the correct examinations and assessments. 

In order to complete your examination entry successfully you must have completed your University registration within the student registration window. You can check whether your registration is complete by logging in to Student Self Service and clicking on My Student Record: if your registration is not complete you will see the Register screen and you should contact your college immediately; if your registration is complete you will see the Check my Details screen.

Examination entry dates

The examination entry and provisional start dates document can be found on the right hand side of this page. Examination start dates are provisional and are listed as week commencing. This means the examination will be expected to start some time during the particular week. Although every effort will be made to adhere to these, you should bear in mind that the official start date for each examination will be found in the published timetables.

Entering for examinations

If you are taking examinations (sit-down examinations or submitted assessments) this year and you are required to select the options you wish to take, you will be invited by email to enter for your examinations when the examination entry window for your examination opens. The email invitation will ask you to log in to Student Self Service to complete your optional examination entry assessment selections by a given date. Your selections will be validated and confirmed by a series of display screens and you will be able to log back in and change your choices within the examination entry window as many times as you wish. 

In order for you to complete your examination entry successfully you must have:

  • completed your University registration within the student registration window. You will not receive the examination entry email invitation, nor be able to complete the examination entry process, if you have not. Please see the advice at the top of this page if your registration is incomplete; and
  • in the My Exams section, clicked on the Examination Entry ‘confirm selections’ button on the final summary page.

You can view your Academic and Assessment Information page in My Exams at any time during the year to ensure you have been entered for all assessments correctly, notifying your college of any errors immediately. For examination entry which includes a combination of core and optional assessment units, your core assessment units will also be listed alongside optional assessment units.

If your examination exists purely of core assessments (no choices) then your assessments will be visible in Student Self Service in due course.

Note that paper entry forms are no longer used for examination entry.

Suspended students

Students who are suspended, and due to return to sit examinations/submit work during the academic year, will be required to enter for their assessments using Student Self Service by the advertised date. It is particularly important that you engage with this process to ensure you are entered for the correct assessments, especially if curriculum changes have taken place on your degree programme. The full range of assessments may not be available to students who enter late, and may depend on whether other students have entered for the assessment (and thus it has been set) and/or whether the examiners have sufficient time to set further assessments. You will be invited to enter for your assessments by an email sent to your @ox.ac.uk email address. Please ensure you monitor your university email account, or have it diverted to your personal account.

Late entries/changes of options

If you do not enter by the required deadline for your course then you will need to pay a late entry fee. Once the fee has been received by the Academic Records Office, they will open the examination entry window for a limited time for you to complete your entry and send you an email to advise you of this. Please note that if you do not complete your entry by this deadline then you will need to pay a further late entry fee and the process be repeated.

To change an option outside of the examination entry window you must apply for permission in writing through your senior tutor or other college officer using the change of options form available from your college office. Applications for alterations of options will not be processed until payment has been received.

The full range of assessments may not be available to students who enter late or change options late, and may depend on whether other students have entered for the assessment (and thus it has been set) and/or whether the examiners have sufficient time to set further assessments.

Payment of examination entry fees

If you are required to pay the following fees, you should do so using the University's online shop before submitting your entry.

  • Late Examination Entry fee - £40
  • Change of Option fee - £40
  • Re-entry to the University examination – £166 for: the Degrees of BPhil, MPhil, MTh, MSc (by coursework), MSt, MBA, MFA, MPP and any diploma or certificate (other than those listed under §1 cl. 4(a)(xii) (a)-(i) of the Examination Regulations 2015 if you are not receiving any further tuition and therefore not paying any composition fees).

Find your candidate number

You can locate your candidate number on the Examination and Assessment Information page in Student Self Service or by looking on the top of your individual timetable.

Check your timetable

A personal timetable showing your own papers and the dates, times and location at which they will take place will be sent to you at your college approximately five weeks before the examination. Visit timetables for more information.

Withdrawal from supplementary subjects / additional options / additional essays / theses

If you have entered for any assessments that are additional to the requirements of your examination, but have subsequently decided not to pursue them, then you must inform your college office, who in turn will inform the Academic Records Office, prior to either the examination date for written examinations or the submission date for essays / theses. If you fail to do this then you may be subject to a late change of option fee.

Withdrawal from examinations

If you are considering withdrawal from examinations you should speak to your college tutor and / or senior tutor, or a member of your college's welfare team, to ensure that withdrawal is the appropriate option. Your senior tutor will notify the Academic Records Office and Chair of Examiners. You may withdraw either before attempting any papers or subject to the college’s approval before taking the last written paper and may apply to re-enter on a later occasion. The regulations do not allow you to withdraw after the written part of the examination is complete (ie, by the conclusion of the last paper for which you are entered or by the time a dissertation or other written material is due to be submitted, whichever is the later).