Are you responsible for communications in your department, unit or college? Whether communications is your key function or only a small part of your role, the Communications Officers Network is a good way to make contact with others working in communications across the collegiate University and share knowledge, ideas and resources. To join the network, please email email@example.com.
Guidance on regulated activity
The following guidance is intended for communications officers to help guide their activity during what is known as the regulated period before an election (or 'purdah'). There is no requirement to share this more widely. This period commences on 22 April 2017 and continues until the new government is formed.
RCUK has published specific guidance, eg on the issuing of press releases, acknowledgement of funding and the making of public statements where research is funded from these sources.
The termly Communications Officers Network meetings provide an opportunity to hear updates on the latest communications projects and services and to network with communications colleagues. There is also a termly introduction to the work of the Public Affairs Directorate for those who are new to a communications role or to the collegiate University. Plus the network’s mailing list is a convenient way of sharing information, as well as seeking advice and sharing good practice.
You may also be interested in the Public Affairs Directorate workshops, free lunchtime training sessions that take place three times a term on a range of communications topics.
Hilary term 2017
Took place on Monday 10 April 2017
The Hilary term meeting included insights from Pippa Nuttall of Oxford University innovation about campaigns supporting projects on the University's crowdfunding platform OxReach, an outline of the work of the Africa Oxford Initiative by Anne Makena, and some brief comments about University participation in the Hay Festival (on behalf of Kiri Walden).
Michaelmas term 2016
Took place on 22 November 2016
The Michaelmas term meeting included an update from Lisa Seddon, Head of Events, about paid event management services, an introduction to the new Content and Social Media Officer Jess Turner, an outline by Lesley Paterson of European Researchers' Night 2017 and a fascinating insight from Glenn Swafford into changes in the research landscape.
Network - Events Office paid event management service (22.11.2016) (opens Adobe Spark in internet browser)
Summer meeting 2016
The summer meeting of the Communications Officers Network was hosted by the Blavatnik School of Government, Radcliffe Observatory Quarter, Woodstock Road, Oxford OX2 6GG. We had a special presentation Gerda Kruger, Head of Communications & Marketing at the University of Cape Town, as well as updates on the process for submitting digital content and new image guidelines.
Communications Officers mailing list
The moderated list firstname.lastname@example.org is available to all members to share communications information that they think will be relevant to communications colleagues, as well as to seek advice and share ideas and good practice.
Notes on using the list
- As the list is moderated, your message may not be distributed immediately.
- Avoid using “reply all” if your response is not relevant to everyone – as the list is moderated, messages that are intended only for the original sender may be rejected.
- If you use the list to ask a question or gather information, it is very helpful if you can then post a summary of replies to the group.
- When posting to the list please make sure that your message is of relevance to communications officers. Given the number of people on the list, it cannot be used to ask others to promote specific events or activities, to prevent email overload.
In early May 2016, we switched on the archiving function for this list, which will allow list members to access previous messages sent to the list. To access the archive:
- go to the mailing list system at https://web.maillist.ox.ac.uk/ox and log in using your SSO login and password (the blue log-in button is in the top right-hand corner);
- in the left-hand column, click on the mailing list communications-officers;
- at the bottom of the left-hand column, click on Archive.
You can then use the search function or browse messages by year and month, as well as sorting them by thread or chronological order. Note that the dates next to individual emails use the US date format – mm/dd/yyyy. The archive does not capture those emails sent before the archiving function was activated but all future messages will be captured.
Divisional and college networks and resources for communications officers
In addition to PAD's Communications Officers Network, academic divisions offer a range of resources and expertise to support you in your communications work.
Humanities Division: The Humanities Division website provides an introduction to Humanities in Oxford and has contact details for the Division, its nine faculties and the Ruskin School of Art. The Division’s Twitter account @OxHumanities promotes Oxford Humanities research by linking to projects and people, highlighting media mentions and blogposts by academic staff. To submit material for Twitter or for advice on how to communicate across the Division, contact email@example.com. The Oxford Research Centre in the Humanities (TORCH) is the Division’s hub for communicating interdisciplinary Oxford Humanities research. TORCH promotes research through its website, Twitter, Facebook, and sends a fortnightly newsletter during term time. To suggest content for these channels, contact firstname.lastname@example.org.
Mathematical, Physical and Life Sciences: MPLS maintains a website, which contains news, events, features and interviews, and a Twitter page @MPLSOxford. The MPLS communication network is attended by staff from the Division’s 13 departments who have responsibility for department-wide communications. It meets four times per year to discuss issues of common interest. There is more information on the MPLS website including contact details for each department. In relation to the website and Twitter account, contact Leah Thompson at email@example.com. For the communications network and any other communications issues, contact Keri Dexter at firstname.lastname@example.org.
Medical Sciences: The MSD Communications and Web team runs a network for those involved in communications activities in the Division. The network meets to discuss topical issues for the Division and there is a mailing list for sharing information and seeking input from colleagues. The divisional team produces the weekly events digest and the monthly internal newsletter OxfordMedSci News, maintains the MSD website, Twitter account @OxfordMedSci and image management system, and also conducts induction sessions with all new divisional communications staff. The team holds a list of the main communications contact in each department and can offer advice on how best to communicate across the Division. See the Communications and Web pages of the MSD website for more information about resources, advice and training around communications, web and public engagement, and for contact details for the team.
Social Sciences: The Social Sciences Communications team supports communications work across all 14 departments. The team advises departments, research centres and projects on communications strategies, including print and online. They run a network that shares information and best practice, and delivers training on request. The team also manages a mailing list and works closely with the Research team to celebrate success in academic and administrative spheres. See the Communications team page of the Social Sciences website for more information, and for contact details.
Colleges: The College Communications Officers Network is an informal group for anyone working in a college whose role is partly or wholly communications-related. It meets approximately once a term to discuss anything of interest to members and share best practice. Members can also use the mailing list to ask each other for recommendations or advice. To join the list, send an email to email@example.com (the subject and content of the email does not matter).