Hilary and Trinity Coordination Group | University of Oxford

Hilary and Trinity Coordination Group

Information about our preparations for Hilary and Trinity terms

Last updated 18 March 2021

The University and colleges commenced the 2020/21 academic year open and operational, albeit with significant changes to the way teaching is delivered, research is undertaken, and activities take place.

We remain fully committed to delivering an outstanding academic experience to our students, to maintaining our focus on personalised teaching, and to the support and well-being of our entire community.

Given the need for careful and coordinated planning for Michaelmas term a joint high-level working group, known as the Michaelmas Coordination Group (MCG) was established. The MCG, having achieved its aim, disbanded at the start of October and a successor group – the Hilary and Trinity Coordination Group (HTCG) – has been established to continue the coordination of planning for Hilary and Trinity terms.


What will the HTCG do?

The purpose of the HTCG is to enable the University and its colleges to continue into Hilary and Trinity Terms ‘with as full a cohort as possible, the optimum combination of face-to-face teaching and online learning, and a fully operational research programme.’

The HTCG will identify and coordinate specific strands of work that need to be undertaken for the University’s teaching, research and administration to proceed as the coronavirus pandemic continues to evolve.

Through its membership and through active consultation, the HTCG will seek input from divisions, colleges, administrative services and from Oxford SU, alongside professional clinical health advice. The HTCG will produce a framework and a set of recommendations that will allow the University and its constituent Colleges to continue their operations into Hilary and Trinity Terms, even in a fast-changing landscape.

Why is the HTCG needed?

The University has a robust crisis management framework, which was triggered at the start of the coronavirus outbreak. It has since been extended to include additional contingency planning groups at collegial, divisional and departmental levels to manage the wide range of issues and impacts that have evolved from the pandemic.

A great deal of coordination and collaboration was required to successfully re-open the University for Michaelmas term 2020, provide a consistent high-quality student experience, continue our world-leading research and support the diverse needs of our staff. This requirement is ongoing for the remainder of the 2020/21 academic year, and all plans will continue to be made in light of the need to be prepared to adapt our operations at short notice to changes in the national or local pandemic alert level.

The HTCG will provide the detailed level of coordination that will ensure cross-cutting issues are addressed, progress is tracked, and decisions are managed in a timely, effective and appropriately governed way.

What are the governance arrangements for the HTCG?

Like the MCG before it, the HTCG is an advisory group that works within the University’s contingency planning framework to deal with the impacts and repercussions of the global coronavirus outbreak. It reports to the University’s Bronze and Silver Groups and works closely with the University’s main committees and their sub-groups to coordinate planning and decision-making on issues relating to Hilary and Trinity terms.

The group is co-chaired by Prof Sam Howison, Head of Mathematical, Physical and Life Sciences Division, and Prof Roger Goodman, Warden of St Antony’s College. Its membership includes senior representatives from colleges, departments, divisions and administrative units of the University.

The Terms of Reference are available online.

Hilary and Trinity Coordination Group: list of members

NameRoleMembership capacity
Prof Sam HowisonHead of MPLS DivisionHead of Division (Co-Chair)
Prof Roger GoodmanWarden of St Antony’s CollegeHead of a College (Co-Chair)
Prof Margaret StevensAssociate Head for Personnel and Equality, SSDAssociate Head of Division
Prof Benjamin ThompsonAssociate Head for Education, HumanitiesAssociate Head of Division
Prof David Vaux (MSD)Associate Head for Education, MSDAssociate Head of Division
Prof Graham Taylor (MPLS)Deputy Head of MPLS and Associate Head for EstatesAssociate Head of Division
Prof Kathy WillisPrincipal of St Edmund HallHead of a College with UG and PG Students
Judith FinchDirector of Conference of CollegesConference of Colleges Secretariat representative
Angela UnsworthDomestic Bursar, University CollegeDomestic Bursar
Dr Nicky TrottSenior Tutor, Balliol CollegeSenior Tutor
Lucinda RumseySenior ProctorProctors representative
Prof Chris ConlonHead of NDM Experimental Medicine and Chair of HMAGChair or other representative of HMAG
Lynne HirschDivisional Registrar, HumanitiesDivisional Registrar or representative
Prof Jonathan MichieDirector, Department for Continuing EducationContinuing Education
Amelia HoltOxford SU VP for Welfare and Equal OpportunitiesOxford SU UG representative
Alex FoleyOxford SU VP for WomenOxford SU PG representative
Richard OvendenBodley’s LibrarianGLAM representative
Antony WillottHead of Governance and Covid PlanningRegistrar’s Office
Dr Saira ShaikhAcademic RegistrarAcademic Registrar or representative
Julian DuxfieldDirector of HRDirector of HR or representative
Paul GoffinDirector of EstatesDirector of Estates or representative
Lukasz BohdanDirector of AssuranceDirector of Assurance or representative
Member of PAD’s Senior Team (rotating)Rotating attendance across PAD’s Senior TeamCommunications representative

Secretariat support is provided by Dr Lizzie Peachey.

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