Offer holder Q&A sessions | University of Oxford

Offer holder Q&A sessions

We'll be hosting online graduate offer-holder Q&A sessions via Microsoft Teams or Zoom. In these sessions, we will outline plans for the coming academic year and you will have the opportunity to ask any questions you have about taking up your place.

Please fill in the following details to sign up. We will use the details you provide to register you for the session and will send you a link to join the event a few days in advance.  By clicking ‘submit’ you are giving us your consent to process your personal data for this purpose.

Sessions

All sessions will cover similar information – however, we’d encourage you to sign up for the session that best matches your region as it will include information most relevant to you. All times are British Summer Time with some other relevant time zones also listed.

Sessions will close for registration on the day before the event. The UK, North America and International (all other regions) sessions are now closed to new registrations. 

If you are an offer holder for a Social Sciences course, you have the option to attend a follow-up session to the main Q&A with more specific information. (Medical Sciences sessions have now closed to registrations.)

The University of Oxford (the ‘University’), the University is the ‘data controller’ for the information you have provided above, which means we decide how to use it and are responsible for looking after it in accordance with the General Data Protection Regulation and associated data protection legislation.

How the University uses your data

We will use your data to contact you about the live Q&A sessions and to send you the link for the event on Microsoft Teams. The University is processing your data for this purpose because you have given us your consent to do so. You can withdraw your consent at any time by contacting graduate.admissions@admin.ox.ac.uk. If you withdraw your consent, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.

We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.

Who has access to your data?

Access to your data within the University will be provided to those who need to view it as part of their work in carrying out the purposes described above, including University of Oxford DPhil student mentors participating in the UNIQ+ Digital programme.

We may also disclose your personal data to our third party service providers or subcontractors in connection with the live Q&A sessions. Activities that may be carried out by third-party service providers include IT services and email services. These companies are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

Where we share your data with a third party, we will seek to share the minimum amount necessary.

Retaining your data

We will only retain your data for as long as we need it to meet our purposes, including any relating to legal, accounting, or reporting requirements. Further information about data retention is available in the University’s Guide on the Retention of Student Data and Records.  As you have applied to study on a postgraduate course at the University of Oxford, your data will be processed in accordance with our postgraduate applicant privacy policy. If you enrol as a student, your data will be processed in accordance with our student privacy policy.

Security

Your data will be held securely in accordance with the University’s policies and procedures. Further information about the University’s policies and procedures is available on the University’s Information Security website.

Where we store and use your data

We store and use your data on University premises, in both a manual and electronic form.

Electronic data may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"), for example, when we or a data processor acting on our behalf communicate with you using a cloud based service provider that operates outside the EEA, such as Zoom Video Communications Inc. Such transfers will only take place if one of the following applies:

  • the country receiving the data is considered by the EU to provide an adequate level of data protection;
  • the organisation receiving the data is covered by an arrangement recognised by the EU as providing an adequate standard of data protection e.g. transfers to companies that are certified under the EU US Privacy Shield;
  • the transfer is governed by approved contractual clauses;
  • the transfer has your consent;
  • the transfer is necessary for the performance of a contract with you or to take steps requested by you prior to entering into that contract; or
  • the transfer is necessary for the performance of a contract with another person, which is in your interests.

Your rights

Information on your rights in relation to your personal data are explained on the Individual rights page of our Compliance website.

Contact

If you wish to raise any queries or concerns about our use of your data, please contact us at graduate.admissions@admin.ox.ac.uk.