Oxford skyline
Oxford skyline
Credit: Aleksandra Majak

Offer holder Q&A sessions

If you hold an offer to start a graduate course in 2024-25, join us for a question and answer session to find out more about admissions, funding and visas.

In these sessions, you will have the chance to ask any questions you have about taking up your place at the University of Oxford. Each session will offer information specific to graduate offer-holders from an expert panel, sharing insights on academic life, visas and immigration, fees and funding, admissions processes and more.

We'll be holding three sessions:

  • Session 1 – Tuesday 16 July 2024, 4pm UK time (5pm Central European Summer Time, 6pm Eastern European Summer Time)
  • Session 2 – Wednesday 17 July 2024, 9am UK time (6pm Australian Eastern Standard Time and 4pm China Standard Time)
  • Session 3 – Thursday 18 July 2024, 5pm UK time (9am Pacific Daylight Time and 12 noon Eastern Daylight Time)

How to register

If you would like us to register to attend a session, please use the relevant link below to complete our registration form. You will receive an email containing a link to the online event, which will be hosted by Zoom.

We use a third party provider, Adestra, to deliver our emails. We gather statistics around email opening, user location and clicks using industry standard technologies including clear gifs to help us monitor and improve our email communications. For more information about how we use your data, please refer to our data privacy statement below this form.

By clicking ‘Register...’ below and submitting the form you are giving us your consent to process your personal data for this purpose.

Register for session 1 Register for session 2 Register for session 3

The University of Oxford (the ‘University’), is the ‘data controller’ for the information you provide when you register for this event, which means we decide how to use it and are responsible for looking after it in accordance with the General Data Protection Regulation and associated data protection legislation.

How the University uses your data

We will use your data to send you an email containing details about the information session, reminders for the session and a link to join the online event.

We may gather statistics around email opening, user location and clicks using industry standard technologies including clear gifs to help us monitor and improve our email performance. We use several third-party providers to deliver event-related emails and host online events, including Adestra (a product of Upland) and Zoom. For more information about how Adestra processes data, please see Upland’s privacy notice. For more information about how Zoom processes data, please see Zoom's privacy notice.

The University is processing your data for this purpose because you have given us your consent to do so. You can withdraw your consent at any time by contacting [email protected]. If you withdraw your consent, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.

Who has access to your data?

Access to your data within the University will be provided to those who need to view it as part of their work in carrying out the purposes described above.

We may share your data with companies who provide services to us, such as providers of email and mailing list services. These companies are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

Where we share your data with a third party, we will seek to share the minimum amount necessary.

Retaining your data

If you are a prospective applicant (please note that this event is intended for applicants who are offer-holders), we will store your data for two years to meet our purposes, including relating to legal, accounting, or reporting requirements. If you apply to study on a postgraduate course at the University of Oxford, your data will be processed in accordance with our postgraduate applicant privacy policy. If you enrol as a student, your data will be processed in accordance with our student privacy policy.

Security

Your data will be held securely in accordance with the University’s policies and procedures. Further information about information security is available on the University’s Information Security website.

Where we store and use your data

We store and use your data on University premises, in both a manual and electronic form. Data will also be processed and stored electronically, both at the premises and in the online systems of companies that provide services to us, such as providers of email and mailing list services.

Your rights

You may request access to any of your data, request that our processing is restricted, object to our processing or request that your data be corrected or transferred to another party, subject to certain restrictions.

You may also request that your data be deleted or ask for us to stop using it, and we will comply with your request as soon as possible. Depending on the circumstances, however, we may have legal grounds for continuing to process your data, for example where processing is necessary for the performance of a task carried out in the public interest, or where the data is being further processed for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, in accordance with applicable data protection laws.

If you would like to exercise any of the rights mentioned above or if for any reason you are not happy with the way that we have handled your data, please contact the University’s Information Compliance Team at [email protected]. The same address can be used to contact the University’s Data Protection Officer. If you are still not happy, you have the right to make a complaint to the Information Commissioner’s Office.

If you wish to raise any queries or concerns about our use of your data, please contact us by sending an email to [email protected], or by writing to Graduate Admissions, University Offices, Wellington Square, Oxford, OX1 2JD.