The Bodleian, Sheldonian and Clarendon buildings at sunset
The Sheldonian and Bodleian at sunset
(Image credit: Sheng Peng (DPhil in Molecular and Cellular Medicine) / Graduate Photography Competition)

UNIQ+ Event Coordinators (Fixed-term, from May 2022)

Grade 5.1: £13.88 per hour, 0.2 FTE (4-8 hours per week)

The University’s Graduate Admissions and Recruitment team are looking for current DPhil and CDT students who are passionate about improving access to postgraduate study and research to a wider audience to support in the delivery of UNIQ+ and the University’s pioneering graduate access programmes. 

As part of an interdisciplinary team of DPhil students working with our Graduate Recruitment staff, UNIQ+ Event Coordinators will help to design and deliver a programme of in-person talks, discussions and social events to give students from disadvantaged and underrepresented groups insight into PhD life at Oxford.

This is an excellent opportunity for DPhil students looking to develop their understanding of and experience in access and public engagement work, and to get involved with the University’s work to improve equality, diversity and inclusion in our graduate student body.

About UNIQ+

The University and colleges are doing more than ever to increase the number of promising postgraduate students from under-represented groups at Oxford. A number of pioneering initiatives to improve access to graduate study have been launched, including UNIQ+.

First introduced in 2019, UNIQ+ is a residential programme of summer research internships designed to encourage access to postgraduate study from talented undergraduates from under-represented and disadvantaged backgrounds.

From 4 July 2022, over 100 UNIQ+ participants will undertake a research project at the University with supervision from Oxford’s academic staff, supported by programme of events to introduce participants to the University and its staff and the key stages in considering and making postgraduate applications.

About the role

Up to 14 positions will be available, based at the University Offices, Wellington Square. A combination of remote working for the planning and coordination of events will be required, as well as in-person attendance for all UNIQ+ events, which will take place at venues around central Oxford.

Each appointment will be for an average of 4-8 hours per week (no more than 8 hours per week), i.e. around 0.2 FTE, over a period from 23 May 2022. The positions are offered at an hourly rate equivalent to Grade 5.1 on the University’s grading scale (£13.88 per hour), employed via the University’s Temporary Staffing Service.

The positions will be available for a period of 12 weeks from w/c 23 May 2022 to w/c 8 July 2022, with the possibility of extension for a further 4 weeks for up to two positions supporting UNIQ+ DeepMind internships.

UNIQ+ Event Coordinators will report directly to Graduate Admissions and Recruitment through the Marketing and Communications Manager. You will be working both independently to a provided brief and collaboratively as part of a larger team, in collaboration with the other Event Coordinators and under the supervision of the Marketing and Communications Manager.

You should ensure that you follow the Paid Work Guidelines for graduate students in taking on employment. In accordance with these guidelines, DPhil students should discuss plans to take on additional work with their supervisor. If you are offered this position, you will be asked to confirm that you have obtained your supervisor’s agreement to take on paid work.

If you are interested in applying for the role, please email your CV and a short supporting statement (around 1-2 pages) explaining how you meet the criteria for the position to graduate.recruitment@admin.ox.ac.uk by midday on Monday 28 March.

Shortlisted candidates will be asked to attend a short interview via Microsoft Teams.

Responsibilities

This position will involve:

  • working closely to a provided brief to develop and organise a programme of events for UNIQ+ throughout the internship programme, to both engage and inform participants;
  • developing your understanding of the requirements of the UNIQ+ audience, e.g. through analysing feedback from past cohorts and reviewing current literature on graduate access;
  • planning and organising events for the UNIQ+ cohort, including liaising with speakers and contacting venues;
  • attending and contributing to UNIQ+ events held during the internship, including the coordination of groups and discussion during events where necessary;
  • offering a point of contact for UNIQ+ participants in order to provide advice, support and mentoring;
  • close and consistent collaboration with other Event Coordinators and University staff working on UNIQ+ to discuss proposals and assign tasks;
  • communicating with other departments, offices and individuals within the University where necessary to request participation in UNIQ+ as event speakers, contributors to digital content etc, offering a professional degree of courtesy and consideration; and
  • regular reporting on progress and preparing draft work for approval by Graduate Admissions and Recruitment staff and the UNIQ+ Management Group, including discussion and implementation of any requested changes and other feedback.

Selection criteria

Essential criteria

  • Current DPhil student at the University of Oxford (including Doctoral Training Centre students) at the point of recruitment.
  • An interest in access work aimed at encouraging university applications from underrepresented groups.
  • Experience of directly engaging with current university students through events, with a demonstrated understanding of the key issues and challenges involved in delivering a successful event.
  • Excellent interpersonal skills and a high level of judgement, discretion and compassion.
  • Excellent planning, organisational and time management skills, combined with strong attention to detail and experience of being involved in the planning, co-ordination and/or management of events or projects. This will include evidence of an ability to seek out and resolve problems.
  • Excellent written and verbal communication skills.
  • Ability to work independently without direct supervision and as part of a team, ensuring high levels of communication, organising and prioritising your own workload, and taking personal responsibility for achieving deadlines.

Desirable criteria

  • Experience of access or widening participation work.
  • Experience of offering mentoring, support and/or pastoral care to students and/or prospective applicants to the University of Oxford.
  • Experience of organising or coordinating events or teaching.