Information for Exhibitors

Timings

Information stands should be staffed between 08:30, when registration opens, until 16:00, when the last break-out session ends.

Facilities

Each stand will include the following:

1 x table (18” x 60”), plus tablecloth
2 x chairs
2 x display boards hinged together (except in cases where presenters are bringing their own roller banners). Each display board measures 2m x 1m. Posters can be attached to the boards with velcro (provided).
Panel signage comprising the name of your stand. Please check the name of your stand and email uas.conference@admin.ox.ac.uk with any amendments.

Set-up

Exhibitors will have access to the Examination Schools on the afternoon of Monday 30 September between 16:00 and 18:00 in order to set up displays, and from 08:00 on the morning of the Conference.

Please note that if you are bringing electrical equipment (e.g. laptop), leads must carry an up-to-date PAT (Portable Appliance Test) certificate to show that they are safe to use. The facilities staff at the Schools will inspect all equipment to ensure it has a valid certificate. Electrical equipment that does not carry a certificate may not be used. Examination Schools staff may be able to validate equipment on site with prior arrangement. Charges will apply (£20.00 plus VAT per device). If you require this service, please email us at uas.conference@admin.ox.ac.uk by Wednesday 18 September.

Wifi is available in the South School (a log-in is required). If you require wifi access and/or access to a power supply, and have not already requested it, please email uas.conference@admin.ox.ac.uk.

Information Stands Layout

The Information Stands Layout Exam Schools 2013 (340kb) is available for reference.

Registration

Exhibitors do not need to register for the Conference unless they would like to attend any of the break-out sessions.