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- About the University
What is Student Self Service?
Student Self Service is an online system that provides you access to essential information that you will need throughout your academic career. You are able to register with the University as a student, view and update your personal details, see academic information (including exam entries, exam or assessments results and courses taken) and print an enrolment certificate (verification of your student status and course) throughout your studies at Oxford.
- How do I access Student Self Service?
- Viewing your Profile
- What is the Enrolment Certificate
- Viewing your Academic and Assessment Information
- Viewing your Academic & Assessment Results
- Have you studied overseas?
- Screenshot gallery
How do I access Student Self Service?
Once you have returned your signed contract to the University your student registration process will start. There are three parts to this process:
- For Michaelmas term new starters, IT Services will send you your IT activation code and log-in details by email in August (please allow up to 7 days from the University’s receipt of your contract if this is returned between August-October). Please ensure the email address you supplied at application or subsequently is still active; if you have changed email address, please let your college, department or Student Information know immediately. Your password and login is called your Single Sign-On which is the Oxford system for accessing a range of IT services. It will also be the way you activate your University email account. Once you activate this account no further emails will be sent to your personal account (e.g. Gmail, Yahoo, etc.) so you must check your University account regularly.
- You will then be sent an email asking you to complete the first step of your University registration using Student Self-Service from 1 September and before the Friday of Week 1 of term. Please follow the instructions in the email as soon as you can.
- When you arrive in Oxford you will need to go to your college. Your college will complete the final part of your University registration and issue you with your University card. You will now be able to access libraries, computing services and other facilities, and log back in to Student Self-Service to access its other features.
You will not be able to access all the following features in Student Self Service until your University registration is complete.
You need to register once a year, at the anniversary of the term in which you started your current course (programme of study). As a returning student for Year 2 and beyond, you are able to complete your own registration using Student Self-Service. You do not need your college to complete the final step for you.
A guide to registration page is available to help should you have any problems.
Viewing your Profile
You can view and update your personal details at any time they change during the year. Your name, as recorded, is what will appear on all University documentation, including your degree certificate. You will be able to access Student Self Service for six months after you have finished your course. Please update your contact details before you leave, particularly your future contact email address and postal address to ensure that you receive your exam results and transcript. This information will be regularly updated in the University alumni database (DARS) so you are kept up to date with alumni news too.
You can opt-out of having your name included on publicly displayed lists (changes may not be taken into account if they are made during the times when lists are due to be published).
Your confirmation of registration at the University will constitute your application for membership of Oxford University Student Union (OUSU). You may opt out of membership of OUSU at any time during your studies at Oxford at the OUSU membership page.
What is the Enrolment Certificate
Once your University registration is complete an Enrolment Certificate will be available to print confirming your enrolled status at the University of Oxford for the current academic year. This certificate may be used for the purposes of council tax exemption, opening a bank account, and, for international students who need to register with the police, as proof of enrolment. Some students also use it when they need to confirm their student status for other purposes e.g. to show a financial sponsor or a landlord when renting private property.
Viewing your Academic and Assessment Information
You can view your academic details, including assessments for which you have been entered and any examination alternative arrangements. Your Candidate Number (which you will need for examinations) appears below your surname on this page. Your core (compulsory) assessment items are automatically confirmed when you register. You will discuss your optional assessment items with your Tutor and complete a paper examination entry form indicating your choices. These assessment items will be added to Student Self Service for you to view.
Examination Alternative Arrangements:
Alternative examination arrangements should be requested at the time of entering for examinations but may, for urgent reasons, also be considered nearer to the date of your examinations. In each case your application needs to be forwarded through your college Senior Tutor for consideration by the Proctors. If such ongoing permission is given this will be recorded in Student Self Service.
Re-admission Application Form
Students currently studying for a taught course at Oxford and applying to carry on to a research programme with no break in their study can apply for re-admission using Student Self Service. You will receive an authorisation code at the appropriate re-admission application period, in order to submit your application, fee free. If you submitted an online application when you applied to Oxford, provided that you use the same login details, the readmission form will be populated with your details. Eligible readmission candidates are; any MSt, MSc, MPhil, MFA, BPhil or MTh, BCL and Magister Juris students who wish to progress to the MPhil in Law. Candidates for the Said Business Schools DPhil in Management Studies or the DPhil in Financial Economics should apply using the application form available from the SBS website. The readmission form is also used to apply for University scholarships so you must ensure that you submit your readmission form in time for the scholarship deadlines.
Viewing your Academic & Assessment ResultsYou will be able to view your academic and assessment history including details of previous courses, completion dates and degree awarded, current course assessment results (examination papers and/or submissions) and result for the year (if applicable). If you are completing your studies you will also be able to view your final classification on this page.
Have you studied overseas?
If you are full-time graduate student spending more than two weeks overseas for study you are asked to update your Student Self Service with details of your overseas study placements/experiences. Overseas placements may include field trips, laboratory work, library work, visits to other universities, research, or the writing up of a dissertation or thesis. You should only provide details of placements or activities that contribute towards your course (e.g. their dissertation, thesis, or research/study for other course components). You can enter more than one placement, and may return and edit placement details at a later date.
This information is required for the University’s annual government reporting, but will importantly help the University to understand whether the services and support on offer for students studying overseas is appropriate and how overseas study contributes to academic learning.
Below are a selection of screenshots from Student Self Service. Click on an image to see a larger version.