Student Gateway

Guide to registration

An essential part of being a student of the University is the annual completion of registration using Student Self Service.

You need to be registered in order to:
Attend your course (programme of study) Release your loan from the UK Student Loans Company (SLC) or your sponsor/awarding body (where appropriate) Use your University email account Obtain your University Card/keep your University Card valid Check you have been correctly entered for any examinations and assessments and gain access to your results Print a certificate of enrolment

Oxford University Computing Services (OUCS) will send your Oxford Single Sign-On IT credentials by email to you to access Student Self Service, prior to the registration window opening. The registration periods are:

Michaelmas Term, 01 September - 4pm Friday 1st week
Hilary Term, 01 January - 4pm Friday 1st week
Trinity Term, 01 April - 4pm Friday 1st week

You will be taken straight to the registration pages as soon as you have signed in. Please check your information carefully and save any changes that you have made. You need to register on each anniversary of the term in which you first started your programme of study. For most students this will be Michaelmas Term.

You must complete your registration by the end of the first week of term, but ideally before you arrive. Your college, or department (if you do not have a college), keep registration records and will know if you have registered or not. Registration using Student Self Service is designed to be quick and simple. If you encounter problems the Student Information and Advisory Service is available to you either by email or in person at the Examination Schools. PCs are available here if you have additional support needs. The PC suite is accessible to wheelchair users and students with mobility difficulties.

Registering as a new student

To register as a new student, you must have:
Accepted your offer of a place Met the conditions of your offer Returned your University contract

New students who have not completed the three steps above will not be able to access any pages in Student Self Service.

After successful log in you will be asked to check your personal, contact, academic and other information. It is your responsibility to update your contact details throughout your time at the University of Oxford. You will be able to update these details at any time throughout the year. This is particularly important for international students holding a visa to study in the UK as it is a legal requirement of your visa.

When you have checked, completed and updated all the information required for registration click on ‘Verify’ in the bottom right hand corner of the screen. Once you have verified your details, your college will complete your registration. You will need to collect your University Card from your college, or department (if you do not have a college), when you arrive. If you are not in Oxford at anytime during the registration window please contact your college/department to ensure that the final step of the registration process is completed for you. Once your college/department completes your registration, your student maintenance loans and grants (where applicable) will be paid directly in to your bank account following the first day of term for your course (programme of study) (please allow 3-5 working days) and you will be able to log back in to Student Self Service to print off an Enrolment Certificate which may be used for Council Tax exemption.

Registering as a continuing student

Continuing students will be prevented from registering if:
It is not the anniversary of the start of your current course (programme of study), for example, if you are a Hilary Term starter and you are trying to register during the Michaelmas Term registration period. You will be able to access all the pages of Student Self Service, but you will need to log back in and register at the start of your registration term. You are returning from a suspension and the central office is unaware of your return date, or there is a hold against your record. Please contact the Student Information and Advisory Service.

Continuing students will be prevented from registering if:

It is not the anniversary of the start of your current course (programme of study), for example, if you are a Hilary Term starter and you are trying to register during the Michaelmas Term registration period. You will be able to access all the pages of Student Self Service, but you will need to log back in and register at the start of your registration term.
You are returning from a suspension and the central office is unaware of your return date, or there is a hold against your record. Please contact the Student Information and Advisory Service.

When you have checked, completed and updated all the information required for registration click on ‘Verify’ in the bottom right hand corner of the screen. You are now registered and have been enrolled for your next year of study. Student maintenance loans and grants (where applicable) will be paid directly in to your bank account following the first day of term for your course (programme of study) (please allow 3-5 working days). You are now able to print your Enrolment Certificate as proof of student status. Please allow 15 minutes for the system to update following your self registration.