Expeditions Council | University of Oxford
Arctic Slope
Arctic Slope

Expeditions Council

The Oxford University Expeditions Council offers funding and recognition of overseas expeditions, permitting organisers to use the title of Oxford University Expedition.

The Council meets twice a year, in November and in May. Applications are initially considered at the November meeting and recommendations made regarding any potential issues. The May meeting then ensures these recommendations have been met and the Committee agrees on the allocation of financial support.

Award details

Duration:At least five weeks; although the committee are willing to consider shorter durations
Value:Up to £2,000 depending on planned costs of the expedition
Number:Varies

Recent expeditions

2012/13

Selin Cuo, Tibet

Igaliku, Greenland
2013/14Arctic Slope Expedition
2014/15

Boi Tano Forest Reserve, Ghana

The search for the Makira Moorhen

Honduras 2015: Thinking deep, exploring the role of mesophotic coral ecosystems as depth refuges
2015/16

Oxford University Svalbard Expedition (Spitsbergen Retraced)

A Microbial Safari; Quantifying Bacteriophage Diversity in Tanzania

Eligibility

Nationality:All nationalities
Fee status:Home/EU and Overseas
Level of study:Undergraduate or graduate
Year of study:All years
Subject:All subjects
College:All colleges

How to apply

The University of Oxford Exploration Club provides support and advice to students interested in planning a University expedition, including a proposal template. 11 paper copies of each proposal should be submitted to the Expeditions Council Secretary at the Examination Schools by no later than 17:00 on Wednesday of Week 6 of Michaelmas term.

Once you have received University approval, you should ensure the following are completed:

Risk assessment and contingency planAll members of the expedition should draw up a risk assessment and contingency plan. This should be in a format giving a similar or greater level of detail to the Biology Final Honour School example: Safety in fieldwork overseas form [pdf]. Both of these must be signed by every member of the expedition and sent to the Secretary to the Expeditions Council, Examination Schools, High Street, by Friday of Week 0 of Trinity term. In the event of an emergency, the Oxford University Security Services must be notified immediately so that they may be prepared to handle any enquiries that arise but they should not be considered a source of assistance in the field.
InsuranceSuitable travel insurance must be taken out by all members of the expedition. Once the risk assessment has been approved by the Insurance Department and the University Safety Office, expedition members may apply for the University's travel insurance. If the expedition is to a country where the Foreign and Commonwealth Office advises against travel, this will have to be referred in the first instance to the University Safety Office, with a copy to the Insurance Section, and for possible onward referral to the University's insurer. 
Expedition rules and bank authorisationAll members of the expedition must sign the Expedition Council rules and return to the Council Secretary at least three weeks prior to departure, along with the bank authorisation form.
Medical requirements and first aid training

One member of the expedition must be nominated Medical Officer and is responsible for organising first aid training for members, as well as medical arrangements. This includes making an appointment early in Hilary term with the University Occupational Health Service to discuss the expedition's requirements and make appointments for the other members.

You will also be required to submit a statement of the mandatory medical requirements and complete the first aid training form and medical requirements form. The estimated costs of medical treatment, supplies and first aid training must be included in the expedition's budget. Written confirmation that all members of the expedition have received the recommended advice, medical treatment and first aid training must be sent to the Secretary of the Expeditions Council at least two weeks prior to expedition's departure.

Failure to comply with these procedures will be reported to the Proctors and any recognition and financial support provided by the University withdrawn.
Ethical considerationAny project which involves any human participants, such as gathering opinions, images or knowledge from local people must be approved for research ethics through the University's CUREC process. Such projects may take some months for CUREC to screen. You should also familiarise yourself with any relevant local, national and international laws relating to intellectual property, the welfare of animals and the study and movement of human or other biological materials.