Continuation charge payment | University of Oxford
Continuation charge payment
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Continuation charge payment

The University Continuation Charge is levied once you have reached the end of your standard period of fee liability. It is only payable by students registered on research programmes who started their course in September 2011 or later.

The University Continuation Charge in 2016/17 will be £440 per term. Students who submit their thesis by Friday of Week 0 will not be liable to pay the continuation charge in respect of their current course of study.

If you have been sent a payment request email and you believe you are not liable to pay the continuation charge, please contact the Fees Team. Otherwise, the University Continuation Charge must be paid by the seventh day of Full Term (please refer to your payment request email for the date) and failure to do so will result in the initiation of the Non-Payment of Fees procedure which may result in your suspension from the University.

Term Dates

The term dates for the academic year 2016/17 are as follows:

  • Michaelmas term 2016: 09 October 2016 – 3 December 2016

  • Hilary term 2017: 15 January 2017 – 11 March 2017

  • Trinity term 2017: 23 April 2017 – 17 June 2017

This means the latest dates by which you must have submitted your thesis in order to prevent becoming liable for the continuation charge for that term are:

  • Michaelmas term 2016: 7 October 2016

  • Hilary term 2016: 13 January 2017

  • Trinity term 2016: 21 April 2017

The dates above are for the last Friday before the start of term, as it is not possible to submit your thesis over the weekend.

How to Pay the Charge

You will have been sent an e-mail requesting payment of the University Continuation Charge via our online shop (see below). This email contains important information, which you should enter into the shop questionnaire when prompted. This is to help us ensure that your payment reaches the correct department.

If you are funded by a party external to the University which requires an invoice please contact us and we will arrange for an invoice to be sent to them. You should provide the following information:

  • Purchase Order Number (if applicable)
  • Company name
  • Company address
  • Company Contact name
  • Company Telephone and email address

You will also need to provide the following information regarding your sponsor if it is an organisation, corporate body or educational institution:

  • VAT Number of the paying body – if UK or EU. Or a note to confirm Not Registered
  • Is the Company/Organisation a Health Authority or Not for Profit Hospital – Yes or No

Please note that if you request an invoice, we will still require payment of the University Continuation Charge by the deadline, so you should request an invoice as soon as possible in order to give your funder time to make the payment.

Online Shop

You should pay the University Continuation Charge by credit/debit card through our Online Shop – you can make your payment at any time up until the deadline (as stated in your payment request email) and your payment will be processed as quickly as possible.

Debit/Credit Cards accepted: Visa, Visa Debit, Mastercard (incorporating Maestro) and Amex

Add the University Continuation Charge item to your basket and proceed to the questionnaire. Please take care to include the information exactly as it appears in the initial payment request email.
If you have any difficulty paying via the Online Shop please refer to the user guide or contact the Fees Team.

Please note that it is possible to pay for Michaelmas, Hilary and Trinity terms of the 2016/17 academic year. Each term appears as a separate item within the shop. It is not yet possible to pay for any term in the 2017/18 academic year or later – these terms will not become available until September 2017.

If you would like to pay for more than one term please notify the Fees Team of your intention to do so before you make the payment so that we can make sure your payment reaches the correct department.

Important Reminders

Before you attempt to make a payment, please check with your bank what the limit is that you can spend on your credit/debit card at any one time or in any one month because this is often the reason why payments are not authorised.

Payment of the full University Continuation charge is due every term until you submit your thesis, including the term in which you submit regardless of the point in that term at which you submit. A thesis submitted other than during Full Term will be considered to have been submitted during the previous term. You will therefore be sent a payment request every term until you have submitted, unless you have already paid for the entire academic year.

Please note that if you are paying the continuation charge for more than one term in the academic year, you will have to make three separate transactions, selecting the correct term in the questionnaire for each one. Do not increase the quantity of the continuation charge item and add to your basket in bulk or this will result in you being charged more than once for a given term.

Other Payment Methods

Although we would strongly encourage you to pay via the online shop it is possible to pay by bank transfer. For more information and payment details, please contact the Fees Team.

If you choose this payment method, it is still your responsibility to ensure that payment reaches the University by the specified deadline.