Staff Development Programme (9.1.95) STAFF DEVELOPMENT PROGRAMME HILARY TERM 1995 SUPPLEMENT (2) TO NO. 4348 MONDAY, 9 JANUARY 1995 THE STAFF DEVELOPMENT OFFICE The Staff Development Office is based in the University Offices, Wellington Square. The office is responsible for the organisation of a wide-ranging programme of courses for all staff within the University. Vacancy, Head of Staff Development and Training: (2)70562 Ms Kay McIntyre, Staff Development Officer: (2)70245 Ms Rebecca Nestor, Equal Opportunities and Training Officer: (2)70083 Mrs Auriel Knight, Course Administrator (all course enquiries): (2)70086 Miss Luvena Nunn, Secretary: (2)70565 Office e-mail: training@admin.ox.ac.uk Office fax: (2)80300 This supplement consists of three sections: ---Programme for Academic Staff; ---Seminars Run by Other Committees and Organisations; ---Programme for Academic-Related and Non-Academic Staff of the University. Programme for Academic Staff SEMINARS ORGANISED BY THE ACADEMIC STAFF DEVELOPMENT COMMITTEE The Academic Staff Development Committee makes arrangements for and seeks to promote interest in training for those teaching in the University. This includes the organisation of a programme of seminars which are open to all holders of university---including departmental---and college teaching posts. Graduate students with teaching responsibilities are encouraged to attend sessions concerned with teaching and learning. To obtain further information or to reserve a place, please contact the Course Administrator ((2)70086). In addition to this programme the ASDC also runs subject-specific sessions on teaching for individual faculties, colleges and departments. Anyone wishing to arrange such seminars should contact Ms Kay McIntyre, Staff Development Officer ((2)70245). Presentational Skills Tuesday, 10 January, 9.30 a.m.--1 p.m., repeated 2--5.30 p.m. (Week 0, HT) *Wednesday, 11 January, 9.30 a.m.--1 p.m. (Week 0, HT) Thursday, 20 April, 9.30 a.m.--1 p.m., repeated 2--5.30 p.m. (Week 0, TT) *Friday, 21 April, 9.30 a.m.--1 p.m. (Week 0, TT) Participants are asked to deliver approximately ten minutes of a presentation, which should as far as possible be part of a lecture, seminar, or other form of teaching rather than a research presentation. It is hoped that presenters will not feel obliged to prepare a talk specifically for this session, but they are asked to bear in mind the mixed audience which will include other new appointees, an external adviser, faculty board representatives, undergraduates and members of the Academic Staff Development Committee. Members of the audience will be asked to write down their comments on each individual presentation and these will be seen only by the presenter in question. General comments are made in a discussion following each presentation. Each presenter will be given the videotape of his or her presentation to take away from the session. *These sessions will be structured differently and run with a smaller number of participants. The videotape of each presentation will be replayed and lecturers will have the opportunity to describe and evaluate what they see happening. Please note that the sessions will be held in a seminar room rather than in a lecture theatre. Time Management Thursday, 2 February, 9.30 a.m.--1 p.m. (Week 3, HT) Monday, 26 June, 9.30 a.m.--1 p.m. (Week 10, TT) This session is intended to help academic staff to achieve a balance between teaching duties, creative research and more routine administrative tasks and explores the practical application of forgotten or overlooked well-tried techniques. Participants should not expect an instant answer to all the difficulties of time management. Particular areas which will be included in the session are: delegation, not abdication; communications, meetings; dealing with insufficient information; interruptions and the telephone. These topics are introduced by means of short presentations, questionnaires, group discussions, and analysis of problems. It may also be possible, depending on the interests of those present, to explore slightly wider issues such as setting longer term career plans, or tips for rapid reading through bulky documents. Small Group Teaching Thursday, 19 January, 10 a.m.--1 p.m. (Week 1, HT) This session will provide an opportunity to explore a variety of approaches to teaching in small groups (4--12 students). It will consider: ---the purpose of teaching in small groups; ---methods appropriate to teaching in small groups; ---factors which help or hinder learning; ---the relationship of teaching in small groups to other forms of teaching. Use of Computers for Teaching Thursday, 16 February, 2--5 p.m. (Week 5, HT) This seminar will give an introduction to the possibilities offered in teaching by the use of computer technologies. It is aimed at any academic, with any level of computing experience, and will pay particular attention to the needs of teachers within the Oxford system. General principles of the use of different technologies will be debated. Participants will find out how to mobilize the necessary resources, where to find help locally and outside Oxford, how to train both staff and students. Other implications will also be discussed; classroom interaction as mediated by the machinery; financial problems; the importance of technical support; new approaches to course design when introducing technology. A wide range of examples and computer-based teaching materials will be shown. Please note that although the seminar is not aimed solely at humanities academics, examples drawn from the humanities will generally be used as this is being run in association with the CTI Centre for Textual Studies. A scheme is being established to meet the cost of visits by members of academic staff to other institutions which hold relevant IT courseware, the individual concerned being expected subsequently to report back to their faculty. Details may be obtained from Ms Catherine Godman, Oriental Institute, Pusey Lane (telephone: (2)78210, e-mail: orient@orienst.ox.ac.uk). The Structure of the University Monday, 13 March, 9.30 a.m.--12.30 p.m. (Week 9, HT) This session is intended to provide information about the decision-making processes within the University. An explanation will be given of the respective roles of Congregation, Hebdomadal Council, the General Board, and a number of other key committees. The links between colleges and the University will be explored and funding mechanisms and financial procedures will be described. After brief talks there will be the opportunity for questions and discussion. Leading a Research Team Thursday, 16 March, 9.30 a.m.--5 p.m. (Week 9, HT) This one-day intensive seminar is intended for those academic staff who are both leading a team of at least three members and handling a large research budget, but others are welcomed provided that places are available. Participants will have the opportunity to review their approach to leading their staff through a greater understanding of their leadership actions, their personal leadership style and the actions required to obtain higher performance from their staff. Topics addressed will include: action-centred leadership, leadership styles, achieving results through people, team dynamics. Leadership styles and Action Centred Leadership will be analysed to create an understanding of the difference between leadership and management, the importance and use of leadership in the work place and the need to achieve results through people. This will involve considering the factors that gain greater commitment of people to their work and include the need to produce an environment in which self motivation prevails. The characteristics of teams, team dynamics, and the importance of face to face communication will be used to understand the responsibility of group leaders to inform and consult their research group. Supervising D.Phil. Students (Arts) Tuesday, 21 March, 9.30 a.m.--1 p.m. (Week 10, HT) This session is particularly intended for staff who are new or relatively new to graduate supervision, and who are associated with the faculties and committees listed below. It is intended to support the work of supervisors, by identifying some of the expectations of funding bodies, the resources available within the University, and common problems experienced by supervisors and candidates. The half-day seminar will involve brief presentations, short plenary sessions and discussion of case study material. There will be an opportunity to explore appropriate approaches to supervision and to exchange experiences. The seminar will draw on reports from the British Academy and the Economic and Social Science Research Council, and on the General Board's Memorandum for Guidance for Supervisors and Research Students. English Language and Literature, Modern History, Oriental Studies, Medieval and Modern Languages and Literature, Comparative Philology and General Linguistics, Literae Humaniores, Music, Law and Theology. Organised jointly with the Graduate Studies Committee. Lecturing Skills and Techniques: The Use of Audio Visual Aids Wednesday, 22 March, 10.30 a.m.--12.30 p.m. (Week 10, HT) This introductory session is intended for academic staff who would like to develop the use of visual aids in their lectures. This will be a practically orientated session which will give participants the opportunity to experiment with the use of visual aids. There will be a brief overview of some of the potential benefits of the skilful use of visual aids in lectures. A range of practical issues, based on materials used by experienced staff from different faculties, concerning the use of the overhead projector, the 35mm slide projector and the use of videos will be discussed. There will be an opportunity to meet staff from the main university support services for the production of audio-visual aids (Educational Technology Resources Centre, Medical Illustration and the Physics Photographic Unit). Information on these resources will be provided. Participants will be encouraged to try out some new ideas in small groups and these will be presented to the whole group for discussion and analysis. Applications for Funding from the New Research Councils To be arranged in Hilary Term This session will provide information about applying for research grants from the new research councils, and will include presentations by staff of the University's Research Services Office and by at least one representative of one of the research councils. Organised jointly with the University Research Services Office. Tutorial Teaching Thursday, 27 April, 10 a.m.--1 p.m. (Week 1, TT) This session provides an opportunity to consider the vital role of this form of teaching and is intended for staff with a wide range of tutorial experience. The issues to be explored will include: ---the advantages and disadvantages of different tutorial methods; ---its relationship to assessment; ---the role of the tutorial in developing student study skills; ---the relationship of the tutorial to other forms of teaching, including lectures and seminars. Recruitment and Selection To be arranged in Trinity Term This seminar is intended for those with responsibility for recruitment and selection of staff. It will begin with an outline of employment law as it relates to selection of staff, and move on to discuss the implications of the law for good practice. The afternoon will provide an opportunity to practise the skills of identifying selection criteria and effective interviewing. Seminars Run by Other Committees and Organisations The Staff Development Office is pleased to draw the attention of staff to seminars run by other committees and organisations. In all cases enquiries should be made directly with the organisation concerned. EDUCATIONAL TECHNOLOGY RESOURCES CENTRE (ETRC) The ETRC runs a regular series of `workshops' during termtime, each of which is devoted to a single topic such as: ---basic audio recording techniques; ---editing video material recorded `off-air' for use in lectures and/or tutorials; ---an introduction to using a camcorder; ---presenting computer-based material to an audience; ---new developments in audio-visual presentation, etc. The workshops are open to all members of the University, free of charge. It is recommended that those wishing to attend reserve a place in advance, as numbers are strictly limited. Full details of each term's workshops, some of which are run more than once each term, are printed in the Gazette. Further details may be obtained from ETRC, 37 Wellington Square (telephone (2)70526, e-mail: edtech@ox.ac.uk). ADVISORY PANEL ON HARASSMENT Training for Confidential Advisers The Advisory Panel provides short training courses for any university or college harassment advisers. Any advisers who have not already attended one of these training sessions will be contacted and offered several possible dates. These short sessions aim to equip you to fulfil your role as an adviser, confidently and effectively. Using case study examples, participants will be able to discuss the issues that arise out of dealing with real cases and explore any concerns they may have about their roles. There will also be an opportunity to find out about support available from the Advisory Panel and to discuss the aims and objectives of the university's policy for dealing with harassment. You will be sent a short questionnaire to complete before the session. This will help the presenters to ensure that the course is relevant to your needs. Further details may be obtained from the Secretary to the Advisory Panel on Harassment, University Offices (phone (2)70083). OXFORD UNIVERSITY COMPUTING SERVICES (OUCS) Training Courses OUCS run a wide range of courses including: ---computing for the terrified; ---word-processing; ---basics and beyond; ---databases; ---spreadsheets. You can choose the modules you want to suit your needs. Most of them run for half a day. Other Facilities These include: ---Help Advisory Service---for queries/problems; ---User guides and manuals; ---Open Learning Centre---for studying at your own pace; ---Shop; ---Computer System Support; ---Hardware maintenance; ---Software---provision and support; ---Electronic Mail; ---Gopher---on-line information service; ---Networks---providing access to various networks; ---Humanities Centre---computing support for humanities research; ---Media conversion---transferring data between media and formats; ---Phototypsetter. Further details of courses and facilities may be obtained from OUCS, 59 George Street (telephone: (2)7880). UNIVERSITY OF OXFORD LANGUAGE CENTRE The centre specialises in helping people to speak and understand a language rather than in written communication. The facilities can be used by members of staff who work at least half-time. Classes During term-time there are classes in French, German, Modern Greek, Italian, Portuguese, Russian, Spanish, and English as a Foreign Language. The courses run for the full academic year increasing in level of difficulty each term. As the courses are very popular priority is given to students and those needing language skills for their research. Unfortunately courses are normally fully booked by the above staff groups. But places may become available later on in the year for anyone who already has some knowledge of the language. Weekend/Summer Courses Weekend courses are arranged from time to time in Oxford, usually in Trinity Term. These courses are open to the general public and there is a fee for them. Two one-week summer courses are arranged in France, for which there is also a fee. Library and Language Laboratory The library has a large collection of audio and video cassettes and books in over 90 languages. There are semi-private rooms with listening and viewing facilities for individual study. New users must register and all users will be shown how to use the materials and equipment. The librarian can give you advice on what material would be most suitable for you. Further details may be obtained from the Language Centre, 12 Woodstock Road (telephone: (2)83360). OXFORD UNIVERSITY COUNSELLING SERVICE Peer Support Training Hilary Term, Mondays (Week 0--10 inclusive), 2--5 p.m. This series of linked seminars is intended to help people to be more effective in helping their peers. Skills learned through training include being a good listener, helping others feel more comfortable with social, academic and personal relationships, helping others make decisions without giving advice and managing and communicating about sensitive issues. These sessions are intended for Junior Deans, Junior Research Fellows, and graduates with a defined pastoral role within their colleges. The following topics will be included: listening and questioning skills, non-verbal communication, decision making and values clarification, communicating with different generations, assertive communication, family concerns, peer relationships, sexuality, communicating with different cultures, crisis intervention, suicide prevention, education, limit setting, resources and referrals. Examination Stress---A Psychological Approach Thursday, 26 January, 5.15--6.30 p.m. (Week 2, HT) This seminar will focus on both anxiety management, revision techniques and basic support as well as possible psychological tensions behind the anxiety and why students may be sabotaging themselves. The Tutoring Role---A Counsellor's Perspective Thursday, 9 February, 5.15--6.30 p.m. (Week 4, HT) This seminar will look at the boundary and potential areas of conflict between academic/personal tutoring and counselling. There will be an opportunity to think about the dynamics of the tutoring relationship and to consider factors which can make this effective or problematic. Further details about these seminars and other sessions planned for Trinity Term may be obtained from the University Counselling Service, 11 Wellington Square, Oxford, OX1 2HY (telephone: (2)70300). Programme for Academic-Related and Non-Academic Staff We offer a variety of training courses to ALL members of academic-related and non-academic staff. In addition, a number of courses are specifically aimed at: ---Administrative staff; ---Clerical/Library/Secretarial staff; ---Research staff; ---Technical staff. For more information please see the full Staff Development Programme. Copies are available from your departmental administrator or the Staff Development Office (telephone: (2)70086, Internet e-mail:training@university-offices.oxford.ac.uk). BOOKINGS How to Book a Place 1 Read through the Staff Development Programme and decide which courses you would like to attend. 2 Talk to your Administrator/Head of Department and agree which courses you will apply for. 3 Get a booking form from your Administrator/Head of Department. 4 Complete the booking form stating which courses you would like to attend on what dates. 5 Get your Administrator/Head of Department to sign the form. 6 Send the form to us. 7 We send you a photocopy of the form as confirmation of your booking. 8 Ten days before the course we send you a circular giving the following details: Timings; Venue; Participants' list; Any pre-course work. 9 Please arrive at least five minutes before the start of the course so that the course can start and finish on time. 10 When you arrive at the course you will be given a pack containing: Participants' list; Handouts; Evaluation Form. 11 Enjoy the course. 12 At the end of the course you will be asked to complete your evaluation form. This is very important as it helps us to plan future courses. New Course: Travel Safely on Business Tuesday, 14 February, 2--3 p.m. The University Occupational Health Service supplies a travel service for all University personnel travelling strictly on business. Travel is hazardous. The problems of malaria, hepatitis A, and a variety of other exotic and unusual infections can afflict all travellers. The University Occupational Health Service makes an assessment of the potential risks with the help of our colleagues in the Infectious Disease and Tropical Medicine Unit and supplies appropriate vaccinations, advice and prophylactic drugs. This session, run by Dr Eoin Hodgson, offers general advice on preparing for travel abroad. New Course: Proof-Reading Thursday, 2 May, morning This half-day session for Clerical/Library/Secretarial staff will look at: ---what we mean by proof-reading; ---types of mistakes people make; ---the best conditions for proof-reading; ---marking errors for later correction. This will be a practical session involving case studies and discussion. Review: Minutes and Agendas Course `I found the above course to be extremely useful. `The presenter, Ms Vivienne Holt, showed us various examples that could be used when taking minutes which was very helpful especially using the hard-backed book with columns for actions and notes etc. `The presenter kept the participants interested throughout the morning by being friendly, chatty and by being amusing. `The handouts that were issued are especially helpful to show various ways of taking minutes and preparing agendas and can be referred back to if needed.' Cindie Brownsill, Clarendon Laboratory Information---Non-attendance Postcard We are introducing this system so that departments have accurate records of who has attended training courses. In future if people cancel a course place or simply do not turn up, we will send administrators a postcard giving details of the course, etc. They can then book the person onto the next course if appropriate. Calendar Dates Now Arranged Patents: Fri., 3 Mar., day Health Surveillance: Wed., 8 Feb., morning Managing People: ---Counselling Skills: Wed., 1 Feb., morning (day 1); Wed., 15 Feb., morning (day 2) ---Dealing with People: Fri., 24 Mar., day ---Influencing Skills: Fri., 28 Apr., morning HILARY TERM Key Some courses are aimed at particular staff groups, this is shown by the letters in brackets. If there are no brackets then the course is open to all staff groups. A = Administrators AC = Academic-Related C = Clerical/Library/Secretarial N = Non-Academic R = Research T = Technical January Wed. 11, day, and Thur. 12, morning: Recruitment and Selection (A) Tue. 17, morning: Personnel and Training Matters Wed. 18, morning: Assertiveness (AC) Fri. 20, afternoon: Appraisal Briefing (T) Tue. 24, day: Introduction to Supervisory Management (T) Wed. 25, morning: Stay Healthy at Work Fri. 27, morning: Skills for Appraisees (T) Mon. 30, day: Rapid Reading Tue. 31, morning: Communication Skills (T) February Wed. 1, morning: Managing People (day 1): Counselling Skills (A) Thur. 2, afternoon: History of the University Fri. 3, day: Skills for Appraisers (T) Mon. 6, day: Rapid Reading (R) Tue. 7, morning: Appraisal Briefing (C) Wed. 8, day: Discipline at Work Wed. 8, morning: Health Surveillance (A) Thur. 9, morning: Time Management Fri. 10, morning: Guided Tour of the Bodleian Mon. 13, morning: Skills for Appraisees (T) Tue. 14, morning: Understanding Stress (AC) Wed. 15, morning: Managing People (day 2): Counselling Skills (A) Thur. 16, morning: Introduction to Assertiveness (T) Fri. 17, morning: Skills for Appraisees (C) Mon. 20, morning: Appraisal Briefing (AC) Wed. 22 afternoon: Appraisal Briefing (T) Thur. 23, morning: Introduction to Prophecy Fri. 24, day: Skills for Appraisers (T) Mon. 27, morning: Skills for Appraisers (AC) Tue. 28, day: Leading a Research Team (R) Tue. 28, morning: Understanding Stress (AC) March Wed. 1, morning: The Structure of the University Fri. 3, day: Patents Fri. 3, morning: Skills for Appraisees (T) Mon. 6, morning: Module 10---Training and Induction (C) Tue. 7, morning: Skills for Appraisees (C) Thur. 9, afternoon: Accessing Library Information in the University Tue. 14, morning: Skills for Appraisers (AC) Wed. 15, day: Skills for Appraisers (T) Thur. 16, day: Managing your Career (R) Mon. 20, morning: Dealing with the Media Wed. 22, afternoon, and Thur. 23, morning: Preparing and Making a Presentation Thur. 23 afternoon: Skills for Appraisees (T) Mon. 27, day, and Tue. 28, morning: Recruitment and Selection Wed. 29, morning: Module 2---Effective Communication (C)