How to submit items for publication in the Gazette

Items published in the Gazette are formatted according to our house style; many of these are in a shortened format with a link to a website for full information. As we have very little time in which to turn each issue around, we appreciate it if items sent to us for publication are formatted ready for us, so that we don't have to rewrite content before sending it to be typeset. This is particularly important if you are sending us something urgent after our deadline, in the hope that we will be able to find space for it in the next issue of the Gazette.

The format in which we print items is detailed below (in the order in which they appear in the Gazette) - more complicated formats which require multiple examples are on linked pages):

1) Musical and Other Events

To be completed

2) Exhibitions

Please provide: the location, dates and opening times of the exhibition, whose work it is (if appropriate), the cost (if any) of entry, the title of the exhibition and contact details where further details can be obtained.

Wolfson
'Fortunate steps: photographs from Havana' by John Comino-James, 6–24 February at Wolfson, daily 10 am–7 pm. Visitors are asked to ring the lodge beforehand (Oxford 274100).

Bodleian Libraries
28 Jan.–13 May: The romance of the middle ages
7–29 Jan.: Ragtime to riches, a musical legacy at the Bodleian Library
3 Feb.–4 Mar.: 36 Kasen: the thirty-six immortals of Japanese poetry
10 Mar.–8 Apr.: Haydn à l'anglaise: his songs in late eighteenth-century England – including some he did not know he had written
1 Mar., 10 am–4 pm, Divinity School: Jane Austen: a literary genius at work

3) Lectures, seminars, conferences etc

See separate pdf: www.ox.ac.uk/media/global/wwwoxacuk/localsites/gazette/documents/Lecture_and_seminar_formats_for_Gazette_publication.pdf

4) Viva voce examination notifications

Please provide: the division; the candidate's name, college and thesis title; the place, date and time of the exam; and the names of the examiners.

Humanities

Bob Smith, Magdalen: 'The importance of vowels in modern Klingon'
Examination Schools, 10 June, 9 am
Examiners: R Smith, A Mills

5) Changes to Examination Regulations

See separate page: www.admin.ox.ac.uk/examregs/regsguide.shtml

6) Obituaries

For former students, please provide: the full name of the deceased (including any other names by which they were known), the date of their death, any scholarships etc they held, the date of their matriculation and their age when they died. If any of this information is unknown, just leave it out. For members of staff, please also provide details of the posts they held with dates (and details of the colleges at which these posts were held, if different). If providing a list of obituaries, please order them alphabetically by surname.

Felicity Fiona Frank (née Filton), 12 December 2011; Exhibitioner 1928. Aged 101.

Pauline Patricia Proust, 1 January 2012; Lecturer, Merton 1998-2001; Fellow, New College 2001-2008; Emeritus Fellow, New College 2008-2012. Aged 63.

7) Notifications of Prizes, Grants and Funding offered

Please list: the name of the body offering the prize or funding, the name of the prize/grant/funding; brief eligibility criteria; amount offered; closing date for applications; link to website or email address where further details can be obtained.

Clare College, Cambridge; William Senior Studentship in Comparative Law or Legal History; up to 3 years' approved university and college fees and maintenance for a student in receipt of no other grant; 30 March; www.clare.cam.ac.uk/The-William-Senior-Studentship-Comparative-Law-or-Legal-History

Bodleian Libraries; Gordon Duff Prize; for an unpublished essay on any of the following subjects: bibliography, palaeography, typography, book-binding, book illustration, the science of books and manuscripts, and the arts relating thereto; open to all members of the University; £500; topics must be submitted by 6 May, and complete essays must be received by 5 August; bookcentre@bodleian.ox.ac.uk

8) Notifications of Vacancies

Please list: the name of institution where the vacancy exists; job title; salary (or that the post is non-stipendiary); closing date for applications; link to website or email address where further details can be obtained. If the salary is sensitive, this can be omitted.

Exeter; College Librarian; £36,715–£43,840; noon, 24 February; http://www.exeter.ox.ac.uk/college/vacancies

Department of Zoology; Professorship of Zoology; 12 March; www.ox.ac.uk/about_the_university/jobs/fp