Elections

  • Thursday 5 October 2017
  • NO. 5180
  • VOL. 148

Elections23 November

Call for nominations

The nomination period for the elections below will remain open until 4pm on 26 October.

The lists of vacancies below include the names of those members whose terms of office are now coming to a close (thereby prompting the elections now advertised). This is for administrative purposes only (to better identify which places are due for election) and does not indicate the members' eligibility or willingness to stand for re-election. Current members who have already served two consecutive full terms are reminded to check if they must now stand down and may only stand for re-election after one full term has passed.


Other Committees and University Bodies

Pool for Constituting Panels convened under Statute XII Parts B, D and H

  • 8 members of Congregation to whom Statute XII applies, not necessarily being a member of any division and not in any case being nominated in a divisional capacity, elected by members of Congregation, to hold office with immediate effect until MT 2021 [new positions]*
  • 1 member of Congregation to whom Statute XII applies, to represent the Division of Medical Sciences, elected by members of Congregation, to hold office with immediate effect until HT 2021 [vice Sasha Shepperd, Faculty of Clinical Medicine]
  • 1 member of Congregation to whom Statute XII applies, to represent Gardens, Libraries and Museums (GLAM), elected by members of Congregation, to hold office with immediate effect until HT 2021 [lapsed vacancy HT 2017]
  • 1 member of Congregation to whom Statute XII applies, to represent University Administration and Services (UAS), elected by members of Congregation, to hold office with immediate effect until HT 2021 [vice Victoria Pearson, Public Affairs Directorate]

Notes:

*On 22 September 2017, Council approved a proposal to create 8 additional positions in the Pool (for members representing Congregation as a whole, rather than a specific division), thereby increasing the total number of elected representatives in the Pool from 24 to 32 (see Gazette No 5180, 5 October 2017, p58). These elections are being held to populate the 8 new positions (pending an amendment to Council Regulations 3 of 2017, expected to come into effect on 20 October 2017) and to fill 3 casual vacancies arising since the elections in Hilary term 2017.

It is expected that candidates for election to represent one of the 6 constituencies will also be members of the relevant constituency (ie a member of one of the divisions, GLAM or UAS). Candidates for election to represent Congregation as a whole (ie in a 'non-divisional' capacity) need only be a member of Congregation to whom Statute XII applies. However, please note that a candidate may not be nominated to more than one constituency on the same committee at the same time. For further information, please see the eligibility and amendments to nominations sections at www.admin.ox.ac.uk/elections/geninfo.shtml.

Statute XII applies to: (a) professors, readers and associate professors or lecturers; (b) any employee of the University who is a member of the Universities Superannuation Scheme or who would be a member if he or she had not been exempted under the provisions of Statute XIV. In Statute XII, any reference to 'a member of the academic staff' is a reference to a person to whom the statute applies (Statute XII, Section 3 (1) and (2) (www.admin.ox.ac.uk/statutes/353-051a.shtml)). College staff are not covered by Statute XII as colleges have their own statutes. The exception is college staff at Kellogg and St Cross, which follow the University's statutes. Any staff holding joint appointments will, however, be covered by Statute XII in respect of their University contract of employment and duties.

Members of the Pool will be chosen by lot to serve on a number of Panels under Statute XII (ie Redundancy Panel (Section 14 (6)), Staff Employment Review Panel (Section 35) and University Appeal Panel (Section 52 (2))) and may be expected to also chair a Panel. Each member of the Pool will be required to attend appropriate training, including on equality and diversity, before serving on a Panel.

Council wishes to note the following: the Pool as currently constituted includes only five men and four members of Congregation who hold academic or research posts. Nominations from men and from academic and research staff are particularly encouraged.

Full details of the Pool's composition, functions and powers can be found in  Council Regulations 3 of 2017 (Regulations for constituting Panels convened under Statute XII Parts B, D and H) (www.admin.ox.ac.uk/statutes/regulations/3-0217.shtml), Council Regulations 1 of 2017 (Staff Employment Review Panel and University Appeal Panel) (www.admin.ox.ac.uk/statutes/regulations/1-0217.shtml) and Council Regulations 2 of 2017 (Redundancy Panel) (www.admin.ox.ac.uk/statutes/regulations/2-0217.shtml). For further information about the Pool, please contact Ms Sarah Thonemann, Personnel Services (sarah.thonemann@admin.ox.ac.uk).

Divisional Boards

Board of Continuing Education

  • One member of the Department for Continuing Education elected by and from among the members of the department  to hold office with immediate effect until MT 2020 [vice Christine Jackson, Kellogg]

For further information, please contact the Secretary (peter.gambles@admin.ox.ac.uk).

Faculty Boards

Board of the Faculty of Theology and Religion

  • Five persons elected by and from the members of the Faculty of Theology and Religion, to hold office from HT 2018 until MT 2019 [new positions]

On 20 July 2017, the regulations governing the composition of this board were amended, reducing the number of elected representatives on the board from 16 to 5 (see Gazette No 5177, 20 July 2017). These elections are being held now to populate these 5 new positions from 1 January 2018, when the regulations will come into effect.

For further information, please contact the Secretary (haf@theology.ox.ac.uk).


General notes:

Nominations in writing for the elections on 23 November, by four members of Congregation other than the candidate, will be received by the Elections Office, University Offices, Wellington Square, up to 4pm on 26 October.

At least one nomination in respect of each candidate must be made on an official nomination form (available on www.admin.ox.ac.uk/elections/forms/index.shtml).

All candidates are asked to note the general requirements which apply to all committee members, as set out in Council Regulations 14 of 2002 (General Regulations of Council for Committees) (www.admin.ox.ac.uk/statutes/regulations/519-122.shtml). Current members seeking re-election are also asked to check for specific restrictions on consecutive service.

Candidates are invited to include with their nomination forms a written statement of no more than 250 words, setting out their reasons for standing and qualifications for the office being sought.

In the event of a contested election, these statements will be available online at www.admin.ox.ac.uk/elections and published in the Gazette dated 9 November. Voters may wish to wait until they have read these statements before returning their ballot papers. Ballot papers will be sent out to members of Congregation as soon as possible after the closing date for nominations. Completed ballot papers must be received by the Elections Office not later than 4pm on 23 November.

If the number of nominations received by the closing date is no more than sufficient to fill the vacancies, the candidates nominated shall be deemed to be duly elected as of Thursday, 26 October 2017 (as per Congregation Regulations 2 of 2002, regulations 8.2 (3) and 8.2 (6) and Council Regulations 19 of 2002, regulations 38 and 40).

If no further nominations are received by 4pm on Thursday, 26 October 2017, the candidates nominated will be deemed elected unopposed, and the remaining vacancies will lapse, in which case, in accordance with the regulations, the places must remain vacant until appointments are made jointly by the Vice-Chancellor and Proctors.

For further information, please contact the Elections Officer (shirley.mulvihill@admin.ox.ac.uk).