Elections

  • Thursday 26 February 2015
  • NO. 5088
  • VOL. 145

Convocation19 June

Election of the Professor of Poetry

An election by Convocation will be held in Trinity term 2015 in order to elect the Professor of Poetry, to hold office for four years from the first day of Michaelmas term 2015. A meeting of Convocation will be held on Friday, 19 June 2015, to announce the results.

Duties and stipend of the Professor

The duties of the professor are: normally to give one public lecture each term; to deliver an inaugural lecture; normally to offer one more event each term; to give the Creweian Oration at Encaenia every other year (a duty established by convention); each year, to be one of the judges for the Newdigate Prize, the Lord Alfred Douglas Prize and the Chancellor's English Essay Prize; every third year to help judge the prize for the English poem on a sacred subject; and generally to encourage the art of poetry in the University.

The professor receives a stipend of £12,000 per annum plus £40 for each Creweian Oration. The professor may hold the post in conjunction with another professorship or readership within the University. The post enjoys an association with All Souls College but there may be occasions when the postholder is offered an association by another college (eg if the postholder has a prior association with another college).

Further particulars of the professorship are available on the University website (www.ox.ac.uk/poetryprofessor2015). Informal enquiries about the post may be made to the Chair of the Faculty of English (seamus.perry@ell.ox.ac.uk).

Election procedures

Eligibility to vote in this election

All members of Convocation who wish to vote in this election must first register their intention to vote (see 'Voter registration' below).

Convocation consists of all the former student members of the University who have been admitted to a degree (other than an honorary degree) of the University, and of any other persons who are members of Congregation or who have retired having been members of Congregation on the date of their retirement.

Membership of Convocation is conferred automatically to members of Congregation whose names have been entered in the Register of Congregation and to degree holders after having attended a formal degree-ceremony (either in person or in absentia). Those wishing to verify their current status as members of Convocation are asked to contact their college secretary or departmental administrator.

The functions of Convocation are set out in the University Statutes (www.admin.ox.ac.uk/statutes/780-121.shtml).

Eligibility to stand for election

The single criterion for eligibility, in addition to not having held the Professorship on a previous occasion, is that candidates be of sufficient distinction to be able to fulfil the duties of the post.

Eligibility to nominate in this election

All members of Convocation are entitled to nominate a candidate in this election (see 'Nominations' below). Please note that members also wishing to vote must also register their intention to vote (see 'Voter registration' below).

Nominations

Nominations by 50 members of Convocation other than the candidate (who need not be a member of Convocation) must be received by the Elections Office at the University Offices, Wellington Square, up to 4pm on Wednesday, 6 May. Copies of the nomination form may be downloaded from the University website (www.ox.ac.uk/poetryprofessor2015) or obtained from the Elections Office (email: poetry.election@admin.ox.ac.uk). Nominations must clearly show for each signatory the name, date of birth, and college and year of matriculation (for degree-holders), or the college or department (for non-matriculated members of Congregation). Faxed nomination forms or electronic signatures will not be accepted. The names of those nominators whose eligibility to nominate has been verified will be published online and in the University Gazette.

Nominations must also be accompanied by a statement signed by the person nominated consenting to the nomination, and including either his/her contact details or the name and contact details of the person he/she has nominated to act as his/her representative to the University throughout the election (the 'authorised representative'). Faxed candidate forms or electronic signatures will not be accepted. Copies of the form for candidates may also be downloaded from the University website (www.ox.ac.uk/poetryprofessor2015) or obtained from the Elections Office.

Candidate statements

Each candidate for election, or authorised representative, may submit for publication a written statement, of no more than 500 words, setting out the candidate's reasons for standing. If they so wish, each candidate may include for publication one photograph of themselves and one URL to the candidate's own website. These statements must be received by the Elections Office at the University Offices, Wellington Square, by 4pm on Wednesday, 6 May. In the event of a contested election, these statements shall be published in the University Gazette and on the official University website.

Congregation flysheets

Ten or more members of Congregation may arrange to have a flysheet circulated with the Gazette in regard to this election. The rules made by Council governing the circulation of flysheets are given in Appendix B of Congregation Regulations 2 of 2002 (www.admin.ox.ac.uk/statutes/regulations/529-122b.shtml#_Toc28141352).

Voting arrangements

If the election is not contested the result will be announced in the Gazette following the close of nominations. In the event of a contested election, a ballot will be conducted by the Electoral Reform Services in accordance with the following procedures and the results announced at a meeting of Convocation on Friday, 19 June.

Voter registration

In the event of a contested election, members of Convocation must register their intention to vote. The registration period will open on Monday, 13 April 2015, and close at noon on Monday, 8 June 2015 (BST). A website will be available during this period for prospective voters to register their intention to vote during the election. Once you have submitted your request to register and confirmed this via an emailed link to your email account, your details will be checked to ensure you are a member of Convocation and eligible to vote in this election. You will be notified by email if your request has been unsuccessful. If you are unable to register online, or have any queries about the registration process, a telephone helpline will be available during the registration period.

Voting

Registered voters will have the option of voting, either online or in person at the University Offices, from Friday, 22 May, until noon on Wednesday, 17 June (BST). Voters who have registered to vote online will be sent instructions on how to vote once their eligibility to vote has been verified. To allow time for verification of eligibility, members wishing to vote in person must register at least five working days before collecting their ballot paper from the University Offices at Wellington Square, Oxford, between 9am and 5pm Monday to Friday. Members voting in person must bring some form of photo identification, such as a University card, Bodleian reader's card, new-style driving licence or passport.

Result of a contested election

The result of a contested election will be announced by the Proctors in a meeting of Convocation at 4pm on Friday, 19 June, in Convocation House. Members of Convocation wishing to attend the meeting are asked to note that the wearing of gowns is optional. The result will subsequently be reported on the University's website and published in the Gazette.

Further Information

Informal enquiries about the post may be made to the Chair of the Faculty of English (seamus.perry@ell.ox.ac.uk).

Further information about election procedures may be found in Council Regulations 8 of 2002 (www.admin.ox.ac.uk/statutes/regulations/1089-120.shtml).

Those wishing to verify their current status as members of Convocation are asked to contact their college secretary or departmental administrator.

Media enquiries should be directed to the University of Oxford News and Information Office (email: news.office@admin.ox.ac.uk; tel: +44 (0)1865 (2)80528 or email: matt.pickles@admin.ox.ac.uk; tel: +44 (0)1865 280532).

All other queries should be addressed to the Elections Officer, Ms S L S Mulvihill, Council Secretariat, University Offices, Wellington Square, Oxford, OX1 2JD (email: poetry.election@admin.ox.ac.uk; tel: +44 (0)1865 (2)80463).