Congregation

  • Thursday 25 September 2014
  • NO. 5070
  • VOL. 145

Congregation29 September

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Congregation7 October

noon

(1) Oration by the Vice-Chancellor

Mr Vice-Chancellor will address the House.

(2) Admission of Pro-Vice-Chancellors

The following persons will be nominated by the Vice-Chancellor to be his deputies for the year 2014–15 and will be admitted to office:

Dr S J Goss, MA DPhil Oxf, Fellow of Wadham

Professor W S James, BSc Birm, MA DPhil Oxf, Fellow of Brasenose

Professor S L Mapstone, MA DPhil Oxf, Fellow of St Hilda's

Professor J N P Rawlins, MA DPhil Oxf, Fellow of Wolfson

Professor I A Walmsley, BSc Lond, PhD Rochester, Fellow of St Hugh's

Professor R W Ainsworth, MA DPhil Oxf, Master of St Catherine's

Professor R J Carwardine, MA DPhil Oxf, President of Corpus Christi

Dr F Lannon, MA DPhil Oxf, Principal of Lady Margaret Hall

Professor Dame Hermione Lee, MA MPhil Oxf, President of Wolfson

Professor P A Madden, MA Oxf, DPhil Sus, Provost of Queen's

Dr A Prochaska, MA DPhil Oxf, Principal of Somerville

Professor A E Trefethen, BSc Cov, PhD Cran, Fellow of St Cross

The Revd Dr R Waller, BD PhD Lond, MTh Nott, MA Oxf, Principal of Harris Manchester

(3) Admission of Clerks of the Market

Mr J Hackney, BCL MA Oxf, Emeritus Fellow of St Edmund Hall and Wadham, nominated by the Chancellor, and The Revd Dr C P Thompson, MA DPhil Oxf, Fellow of St Catherine's, nominated by the Vice-Chancellor, will be admitted to office as Clerks of the Market for the year 2014–15.

¶ The Oration by the Vice-Chancellor and the admission of the Pro-Vice-Chancellors and Clerks of the Market will take place in Convocation House.

Congregation 14 October

 2pm

¶ Members of Congregation are reminded that any two members may, not later than noon on 6 October, give notice in writing to the Registrar that they intend to oppose or amend any of the legislative proposals at 1–3 or the resolution at 4 below (see the note on the conduct of business in Congregation below). If no such notice has been given, and unless Council has declared otherwise or the meeting has been adjourned, the legislative proposals and the resolution shall be carried and the meeting may be cancelled.

(1) Voting on Legislative Proposal: Statute XI: University Discipline

Explanatory Note

The following legislative proposal amends the legislation relating to student disciplinary procedures. The amendments clarify that the Student Disciplinary Panel has the power to determine questions concerning the interpretation and application of the University's statutes or regulations, rather than to determine any question of law and of fact, and that only a student member who is the subject of disciplinary action has a right of appeal.

WHEREAS it is expedient to amend Statute XI concerning University discipline, THE UNIVERSITY ENACTS AS FOLLOWS.

1 In Statute XI, concerning University Discipline, delete existing section 12 and substitute (new text underlined, deleted text scored through):

'12. In all cases the Student Disciplinary Panel shall have power to determine any question concerning the interpretation and application of the University's statutes or regulations of law and of fact, and to hear evidence.'

2 Ibid, delete existing section 13 and substitute (new text underlined, deleted text scored through):

'13. If the a student member who is the subject of the disciplinary action is aggrieved by a decision of the Student Disciplinary Panel he or she may apply for permission to appeal to the Student Appeal Panel.'

3 Ibid, delete existing section 27 and substitute (new text underlined, deleted text scored through):

'27. If the a student member who is the subject of the disciplinary action is aggrieved by a decision of the Proctors he or she may appeal to the Student Disciplinary Panel.'

(2) Voting on Legislative Proposal: Craven Fund

Explanatory Note

The following legislative proposal removes the University's self-imposed restrictions on application of income from the Craven Fund, some of which discriminate indirectly against potential beneficiaries on the grounds of age, in breach of the Equality Act 2010. It is intended that by resolution of Council (GPC), as trustee, under the Charities Act 2011, the Dean Ireland's Scholarship Fund, Charles Oldham Scholarships Fund in Classical Studies, Nellie Wallace Bequest, Conington Prize Fund, Henry Francis Pelham Studentship Fund, De Paravicini Prizes Fund, Hertford Prize Fund and Harold Lister Sunderland Fund shall be transferred and administered as part of the Craven Fund.

WHEREAS it is expedient to amend the existing provisions governing the Craven Fund, THE UNIVERSITY ENACTS AS FOLLOWS.

In the Schedule to the Statutes, amend Part 10 as follows (new text underlined, deleted text scored through):

'Part 10: Craven FundFellowships and Scholarships

10.1. The net annual income of the foundation of John Lord Craven, to be known as the Craven Fund, shall be applied to the promotion of classical learning and taste. 

10.2 The Fund includes transfers from the Dean Ireland's Scholarship Fund, Charles Oldham Scholarships Fund in Classical Studies, Nellie Wallace Bequest, Conington Prize Fund, Henry Francis Pelham Studentship Fund, De Paravicini Prizes Fund, Hertford Prize Fund and Harold Lister Sunderland Fund.1

10.3 The administration of the Fund, and the application of its income, shall be the responsibility of the Faculty of Classics Board, which may make and amend Standing Orders consistent with this Part governing the administration of the Fund and the application of its income.

10.42. The income shall may be used, at the discretion of the Faculty of Classics Board, for the maintenance of two or more fellowships and three scholarships for the promotion of classical learning and taste, to be styled the Craven University Fellowships and Craven University Scholarships respectively.

10.3.

(1) The fellowships shall be open to all members of the University who have not exceeded the twenty-first term from their matriculation.

(2) They shall be tenable for two years, and shall be of such value as shall be determined from time to time by the Board of the Faculty of Classics.

(3) In any particular case the board, after consideration of a report from the committee for the time being constituted under the terms of section 10.4 below, may also agree to refund expenses incurred, in its opinion, in the reasonable discharge of the obligations imposed on the fellow by section 10.5 below, in so far as such expenses cannot be met from another source.

10.4.

(1) At least one fellow shall be elected annually in Trinity Term or in Michaelmas Term, if candidates of sufficient merit present themselves, by a committee of five persons appointed for the purpose by the Board of the Faculty of Classics.

(2) The committee shall have power to elect either without examination or after such examination in Greek and Latin literature, history, and antiquities, or in some part of these subjects, as it shall think fit.

10.5.     

(1) Each fellow shall be deemed to have entered on his or her fellowship on the first of August in the year in which he or she was elected.

(2) The fellow shall be required as a condition of becoming entitled to the emoluments of the fellowship to spend at least eight months out of the twenty-six months immediately following his or her entry upon the fellowship in residence abroad for the purpose of study at some place or places approved by the electing committee.

(3) The electing committee shall nevertheless have power to allow such residence to be postponed for any period not exceeding six months, or to grant total or partial dispensation from the requirement of residence abroad, and to authorise the payment of such part of the emoluments as it shall think reasonable to a fellow who has failed to complete his or her period of residence.

(4) The electing committee may require the fellow to produce such evidence of diligence in the prosecution of his or her study as it shall think expedient.

10.6.     

(1) The scholarships shall be open to all members of the University who have not exceeded the twelfth term from their matriculation.

(2) The value of the scholarships, which shall be payable on award, shall be as determined from time to time by the Board of the Faculty of Classics.

(3) The committee constituted under section 10.4 above shall have power to award part or all of the emoluments of the scholarships as grants for the purchase of books or for foreign travel or both.

10.7.     

(1) Three scholars shall be elected annually after an examination held in Michaelmas Term, if candidates of sufficient merit present themselves.

(2) The examiners for the scholarships shall be three persons nominated by the committee which nominates examiners for Honour Moderations in Classics.

(3) No two examiners shall be of the same college, society, or Permanent Private Hall; and the same person shall not be nominated as examiner more than twice consecutively.

10.8. The examination shall be the same as that held for the election to Dean Ireland's Scholarship, and the person elected to be Dean Ireland's Scholar, if he or she has not already been elected to a Craven Scholarship, shall be elected at the same time to the first Craven Scholarship.

10.9. No person shall be elected a second time to a Craven Scholarship.

10.10.     

(1) The committee appointed to elect to the fellowships shall give notice in the University Gazette (at least twenty days in advance) of the time and place at which it will receive the names of candidates; and if it determines to hold an examination it shall give a further notice of not less than ten days of the time and place of that examination.

(2) The electors to the scholarships shall give notice in the University Gazette (at least twenty days in advance) of the time and place of the examination.

10.11.     

(1) Every candidate for the scholarships shall produce to the examiners the written consent of the head or vicegerent of his or her college, society, or Permanent Private Hall, together with proof of his or her standing, two days at least before the start of the examination.

(2) Every candidate for the fellowships shall produce the corresponding consent, together with proof of his or her standing, on or before the day appointed by the committee for receiving the names of candidates.

10.12.     

(1) When an election to a fellowship or to scholarships has been made, the electors shall arrange for the names of the persons elected to be published in the University Gazette.

(2) In addition they shall publish the names of candidates whom they have mentioned as having distinguished themselves in the examination; and the same record shall be kept of all such names as of the fellows and scholars elected.

10.13.     

(1) The Board of the Faculty of Classics shall have power to apply so much of the income as it thinks necessary towards the expense of any examination for the fellowships or the scholarships, including the honorarium of the examiners.

(2) The surplus of the net annual income shall be carried to a fund, to be called the Craven University Fund, from which grants may be made from time to time by the board for any purpose connected with the advancement of classical learning.

10.514. Congregation may from time to time amend this Part so long as the main object of the foundation, as defined in section 10.1 above, is always kept in view.'


1Approval of section 10.2 of Part 10 is conditional on Council (GPC) resolving to transfer the said funds into the Craven Fund and the Charity Commission registering no objections to the transfer.

(3) Voting on Legislative Proposal: Consolidation of Small Trust Funds

Explanatory Note

Council has previously passed resolutions for the purposes of the Charities Act 2011 to consolidate trust funds held by the Faculty of English, the Department of Physics, the Faculty of Law and the Department of Plant Sciences (see Gazette, 26 April 2012, vol 142 p471, for trust funds held by the Faculty of English and the Department of Physics and Gazette, 6 December 2012, vol 142 p207, for trust funds held by the Faculty of Law and the Department of Plant Sciences). Council's approval was subject to the acceptance of those resolutions by the Charity Commission. The Charity Commission has subsequently confirmed that it is satisfied that the resolutions meet the requirements of the 2011 Act. That condition therefore having been met, these legislative changes repeal regulations and parts of the Schedule to the Statues for the individual trusts that have been left dormant following this process.

WHEREAS it is expedient to amend the Schedule to the Statutes, Part 2 of Council Regulations 25 of 2002 concerning trusts and Sect III of Council Regulations 24 of 2002 concerning individual professorships, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

1 In the Schedule to the Statutes, delete the following parts and renumber the remaining parts accordingly:

Part 2: Arnold Memorial Prize

Part 8: Burtt Davy Research Scholarship

Part 17: English Poem on a Sacred Subject

Part 42: Newdigate Prize Fund

Part 44: Charles Oldham Shakespeare Prize

Part 53: Sibthorpian Professor of Plant Science

Part 66: Winter Williams Prizes and Studentships

2 In Part 2 of Council Regulations 25 of 2002, concerning trusts, delete the following regulations and renumber the remaining regulations accordingly:

§19. Halley Lecturer on Astronomy and Terrestrial Magnetism

§23. Beddington Prizes

§31. Peter Birks Memorial Fund

§50. Cherwell–Simon Memorial Lecturer

§61. Chiles Award Fund

§97. Douglas Memorial Prize

§105. Jimmy Elliott Memorial Fund

§118. School of Forestry Jubilee Prize

§118. Brooks Memorial Fund

§150. Harley Prize of the New Phytologist Trust

§185. Johnson Memorial Prizes

§209. Nancy Lindsay Memorial Fund

§243. Morris Prize Fund

§277. Passmore Edwards Prize: Founded by Mr John Passmore Edwards

§313. David Ryan Memorial Fund

§323. Scott Prize in Physics and Scott Fund

§331. Shelley-Mills Prize

§341. Styles Memorial Prize Fund

§355. Thresher Memorial Prize

§382. Wilson Benefactions

§385. Witt Fund

§390. Wronker Prizes

3 In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing regulation §92 and substitute (deleted text struck through):

'§92. Curator of the Fielding Herbarium

There shall be a Curator of the Fielding Herbarium who shall be appointed by the Fielding Curators, who shall also have power to dismiss the curator.

The curator shall be under the direct control of the Sherardian Professor of Botany. He or she shall take charge of the Fielding Herbarium and of other similar collections belonging to the University, and shall supervise the Botanical Library.

The curator shall receive by way of stipend the income derived from the sum of £900 bequeathed to the University by Mrs. Fielding. The Fielding Curators shall have power to increase the stipend of the Curator of the Fielding Herbarium, on the recommendation of the Sherardian Professor of Botany out of the funds at their disposal.'

(4) Voting on resolution authorising the use of space at the Radcliffe Observatory Quarter

Explanatory Note

Since September 2013, the Student Systems Programme (SSP) project being delivered by IT Services has been based in space on the ground floor of the Gibson Building on the Radcliffe Observatory Quarter (ROQ). This space was allocated on a short-term basis and has been subject to regular review and renewal.

The SSP is one of a number of IT capital projects which are being implemented, or are planned for implementation, by IT Services. These are overseen by the IT Committee and, in appropriate cases, by Council. In the light of these longer-term plans and the ongoing need for IT Services to accommodate project teams, it is now recommended that the entire ground floor of the Gibson Building be allocated to IT Services for the purpose of accommodating groups delivering central IT capital projects.

As the Gibson Building is marked for demolition under the ROQ Masterplan, this will be a temporary allocation. Further, given that funding will be reviewed annually, the allocation will also be subject to annual review.

Text of Resolution

That the ground floor of the Gibson Building (690 sqm net usable area) be allocated, on a temporary basis, to IT Services for a period of up to three years, from 14 October 2014 to 30 September 2017, subject to annual review by the Planning and Resource Allocation Committee of Council.

Note on procedures in Congregation

¶ Business in Congregation is conducted in accordance with Congregation Regulations 2 of 2002 (www.admin.ox.ac.uk/statutes/regulations/529-122.shtml). A printout of these regulations, or of any statute or other regulations, is available from the Council Secretariat on request. A member of Congregation seeking advice on questions relating to its procedures, other than elections, should contact Mrs F Burchett at the University Offices, Wellington Square (telephone: (2)80199; email: felicity.burchett@admin.ox.ac.uk); questions relating to elections should be directed to the Elections Officer, Ms S L S Mulvihill (telephone: (2)80463; email: elections.office@admin.ox.ac.uk).