Congregation

  • Thursday 23 October 2014
  • NO. 5074
  • VOL. 145

Congregation27 October

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Congregation4 November

2pm

¶ Members of Congregation are reminded that any two members may, not later than noon on 27 October, give notice in writing to the Registrar that they wish to speak or to ask a question concerning the Vice-Chancellor's Oration at (1) or intend to oppose or amend the resolution at (2) below (see the note on the conduct of business in Congregation below). If such notice has not been given, and unless Council has declared otherwise or the meeting has been adjourned, the Oration shall be presented and the resolution carried, and the meeting may be cancelled.

(1) Presentation of Vice-Chancellor's Oration

The Oration delivered by the Vice-Chancellor on 7 October will be presented and may be discussed.

¶ The Oration was published as Supplement (1) to Gazette No 5072.

(2) Voting on a Resolution authorising the use of space in the St Cross Building

Explanatory Note

The St Cross Building was constructed in the early 1960s to provide accommodation for the libraries, lecture theatres and offices of the Faculties of Law and English, which remain in the building today, and the Institute of Economics and Statistics, which was absorbed into the Department of Economics in 2000 and relocated to the neighbouring Manor Road Building.

In July 2014, Council gave project approval for Phase II of a project to redevelop the St Cross Building. The key aims of these works are to provide reconfigured and improved space for all building occupants and better access for those with mobility impairments. Phase I of the redevelopment brought vacant space into use, increasing the area available to the Faculty of Law. Phase II will further increase the space available to the faculty, enabling one of its sub-units – the Centre for Criminology – to move into the building.

As the Phase II increase will take the faculty’s total allocation within the St Cross Building above the threshold of 600 sqm, a Resolution of Congregation is required, and Council now commends this use of space to Congregation.

Text of Resolution

That approximately 957 sqm net usable area in the St Cross Building (building number 228) be allocated to the Faculty of Law from 15 September 2015 or from the commencement of the construction stage of the project (whichever is the later date) for a period of five years in the first instance.

Congregation 18 November

2pm

Possible changes to Statute XII: topic for discussion

A Discussion on the topic of 'Possible changes to Statute XII' will take place at the Congregation meeting on 18 November (week 6) at 2pm.

In Hilary term 2014, members of Congregation and all University staff were invited to respond to a consultation about possible changes to Statute XII, the statute that governs matters such as discipline, dismissal and grievance procedures for all University staff of grade 6 and above. The consultation identified a number of shortcomings of the present statute and sought views on various amendments that could be made to the statute in order to address them. In the light of the responses received, Personnel Committee has identified a number of possible changes for discussion, and these are set out in the supplement published with this week's Gazette. The Discussion in Congregation will provide an opportunity for views to be expressed before detailed proposals are developed for a second round of consultation.

Following the Discussion at Congregation and the publication of its proceedings in the Gazette, there will be an opportunity for University staff to send in by email further comment arising from the Discussion.

Arrangements for the meeting

The meeting will be held in the Sheldonian Theatre. Given the coverage of the statute and the role of the Discussion in the consultation process, employees of the University who are not members of Congregation will be welcome to attend and to speak (on the basis set out below). The meeting will also be open to the nominated representatives of the Oxford University Student Union (OUSU) as agreed in advance by the Vice-Chancellor. Admittance to the theatre will be on the production of a valid University card and will be on a first-come, first-served basis (places will be reserved for scheduled speakers). The doors of the theatre will open at 1.45pm.

The Vice-Chancellor has decided that the wearing of gowns shall be optional on this occasion.

Advance notice by speakers

Those wishing to speak at the meeting will be expected to limit their contributions to five minutes. As the meeting is expected to close by 4.30pm, it may not be possible to call all those who wish to speak, and priority will be given to members of Congregation. If you wish to speak at the meeting, you are asked to indicate this intention in advance by emailing congregation.meeting@admin.ox.ac.uk. It would be helpful if those intending to speak would explain briefly (in no more than 25 words) what issues they wish to cover. Names of those who have indicated a wish to speak, together with the issues they wish to raise, will be published on the Congregation website (www.admin.ox.ac.uk/councilsec/governance/congregation). This sharing of information may be of use both to other speakers and to those considering attending; it will also be used to provide structure to the order in which speakers are called. Speakers are asked to provide their information as soon as possible, and by noon on Friday 14 November at the latest, if they wish to be scheduled to speak. If time permits, those who have not indicated in advance an intention to speak will still be free to do so. The Vice-Chancellor will also invite two nominated representatives of OUSU to speak.

Transcript

It is intended that a transcript1 of the meeting will be published in the Gazette of 27 November and, before then, on the University website (www.admin.ox.ac.uk/councilsec/governance/congregation). As a result of time constraints, it will not be possible to check the report of the proceedings with individual speakers before publication.


1The transcript may be edited for legal reasons.

Congregation27 November

Elections

Divisional Boards

Mathematical, Physical and Life Sciences Board

Social Sciences Board

Faculty Boards

Board of the Faculty of Classics

Details are in 'Elections' section below.

Congregation4 December

Elections

Divisional Boards

Humanities Board

Faculty Boards

Board of the Faculty of History

Board of the Faculty of Theology and Religion

Details are in 'Elections' section below.

Note on procedures in Congregation

¶ Business in Congregation is conducted in accordance with Congregation Regulations 2 of 2002 (www.admin.ox.ac.uk/statutes/regulations/529-122.shtml). A printout of these regulations, or of any statute or other regulations, is available from the Council Secretariat on request. A member of Congregation seeking advice on questions relating to its procedures, other than elections, should contact Mrs F Burchett at the University Offices, Wellington Square (telephone: (2)80199; email: felicity.burchett@admin.ox.ac.uk); questions relating to elections should be directed to the Elections Officer, Ms S L S Mulvihill (telephone: (2)80463; email: elections.office@admin.ox.ac.uk).