Council and Main Committees

  • Thursday 23 July 2015
  • NO. 5105
  • VOL. 145

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 7 August.

(a) Regulations relating to the use of Information Technology facilities

Explanatory Note

The following changes, made on the recommendation of the General Purposes Committee, amend the regulations relating to the use of Information Technology facilities to extend the circumstances in which users' data may be examined and to cite the procedure, approved by Council, whereby the University may obtain information that is within its possession, custody or control when it is required for this purpose. The changes are consistent with the Data Protection Act, which allows for disclosure of personal data in certain circumstances including as required by law, in the context of legal proceedings and for the purpose of taking legal advice. The intention of the procedure and the associated changes in regulations is to bring clarity to this area; to provide for all those involved in the process the reassurance of the framework approved by Council; and to ensure that the University is able to respond in a timely manner when faced with legal proceedings. The procedure for the provision of information in connection with legal proceedings, approved by Council, is available on the Legal Services Office website (www.admin.ox.ac.uk/lso/statutes).

Text of Regulations

In ICTC Regulations 1 of 2002, amend existing regulation 2 and substitute (new text underlined):

'2. University IT and network facilities are provided for use in accordance with the following policy set by Council:

(1) The University provides computer facilities and access to its computer networks only for purposes directly connected with the work of the University and the colleges and with the normal academic activities of their members.

(2) Individuals have no right to use University facilities for any other purpose.

(3) The University reserves the right to exercise control over all activities employing its computer facilities, including examining the content of users' data, such as email, where that is necessary:

(a) for the proper regulation of the University's facilities;

(b) in connection with properly authorised investigations in relation to breaches or alleged breaches of provisions in the University's statutes and regulations, including these regulations; or

(c) to meet legal requirements or otherwise in the context of legal proceedings or the taking of legal advice, in accordance with such procedures as may be approved by Council for this purpose.

(4) Such action will be undertaken only in accordance with these regulations.

3. These regulations govern all use of University IT and network facilities, whether accessed by University property or otherwise.

4. Use is subject at all times to such monitoring as may be necessary for the proper management of the network, or as may be specifically authorised in accordance with these regulations.'

(b) Health and Safety Management Subcommittee of the General Purposes Committee

Explanatory Note

An amendment to the regulations relating to the Health and Safety Management Subcommittee is proposed, to include the Pro-Vice-Chancellor (Research) as a member of the subcommittee. The opportunity is also taken to replace the term 'chairman' with the gender-neutral term 'chair'.

Text of Regulations

In Part 20 of Council Regulations 15 of 2002, concerning the Health and Safety Management Subcommittee, delete existing regulation 20.1 and substitute (new text underlined, deleted text struck through):

'20.1. The Health and Safety Management Subcommittee of the General Purposes Committee shall consist of:

(1) a member of Congregation appointed by the Vice-Chancellor as chairman of the committee;

(2) one of the Proctors and the Assessor as may be agreed between them;

(3) the Pro-Vice-Chancellor with responsibility for Academic Services and University Collections;

(4) the Pro-Vice-Chancellor (Research);

(45)–(78) the head of each division or his or her nominee;

(89), (910) two persons appointed by Council, taking into account the overall balance of the committee's membership.;

(1011) the Chair of the Security Subcommittee.'

(c) Committee to Review the Salaries of Senior University Officers

Explanatory Note

The following change allows Council to co-opt to the Committee to Review the Salaries of Senior University Officers one additional member, who may be internal or external. The power to co-opt is intended to provide flexibility within the committee's membership to deal with issues such as gender balance.

The opportunity is also taken to replace the term 'chairman' with the gender-neutral term 'chair'.

Text of Regulations

1 In Part 28 of Council Regulations 15 of 2002, concerning the Committee to Review the Salaries of Senior University Officers, delete existing regulation 28.1 and insert new regulations 28.1–28.3 as follows (deleted text struck through, new text underlined):

'28.1. The Committee to Review the Salaries of Senior University Officers shall consist of:

(1)–(3) three external members appointed by Council, one of whom Council shall appoint as chairman, and at least two of whom shall also be external members of Council;

(4) one of the Proctors or the Assessor as may be agreed between them;

(5), (6) two other persons appointed by Council, neither of whom is subject to arrangements with regard to their personal salary which are determined by any process involving an individual whose salary is covered by the remit of the committee.

28.2 Council may co-opt one additional member, who may be internal or external, and who shall hold office for such period as Council may determine.

28.3 The members under regulations 28.1 (5), (6) and 28.2 shall not be subject to arrangements with regard to their personal salary which are determined by any process involving an individual whose salary is covered by the remit of the committee.'

2 Ibid, renumber existing regulations 28.2–28.3 as 28.4–28.5.

(d) Permanent Private Hall Supervisory Committee

Explanatory Note

The following changes, made on the recommendation of Education Committee, amend the length of term of membership of the Permanent Private Hall Supervisory Committee.

Updates are also made to (i) reflect the correct name of the Faculty of Theology and Religion; (ii) reflect the movement of the BTh Suite from that faculty to the Department for Continuing Education; and (iii) replace the term 'chairman' with the gender-neutral term 'chair'.

Text of Regulations

1 In Part 35 of Council Regulations 15 of 2002, concerning the Permanent Private Hall Supervisory Committee, delete existing regulations 35.1–35.3 and substitute (new text underlined, deleted text struck through):

'35.1. The Permanent Private Hall Supervisory Committee shall be a Subcommittee of the Education Committee and shall consist of:

(1) a chairman, appointed by the Pro-Vice-Chancellor (Education) with the approval of the Education Committee;

(2)–(4) the Proctors and the Assessor ex officio;

(5), (6) two persons, one appointed by the Humanities Division and one appointed by the Social Sciences Division, from the main subject areas provided in the Halls, at graduate level;

(7), (8) two persons, one appointed by the Humanities Division and one appointed by the Social Sciences Division, from the main subject areas provided in the Halls, at undergraduate level;

(9) one person appointed by the Conference of Colleges who shall not be a member of a Permanent Private Hall;

(10) the Vice-President (Access and Academic Affairs) or the Vice-President (Graduates) of the Oxford University Student Union, as may be agreed between them.

35.2. The members appointed under regulations 35.1(1) and (5)–(9) above shall hold office for two three years, and shall be re-eligible for one further period of two three years.

35.3. With the approval of the Education Committee on each occasion, the subcommittee may co-opt up to two additional members who shall hold office for two three years and shall be eligible to serve for a total period of four six years.'

2 Ibid, amend existing regulation 35.6 and substitute (new text underlined, deleted text struck through):

'35.6. In the exercise of its monitoring function it shall monitor:

(1) the governance structures of each PPH;

(2) compliance with the University's Regulations governing the PPHs;

(3) annual admissions against the criteria established in the Review Panel report;

(4) the admissions procedures of the PPHs in the light of the Common Framework at undergraduate level and the University's procedures at graduate level;

(5) the teaching arrangements in each of the PPHs;

(6) the distribution of graduate students across disciplines in each of the PPHs;

(7) the admission arrangements for the MTh and the BTh (and in particular the links with the Theology Faculty of Theology and Religion and with the Department for Continuing Education);

(8) standards maintained by academic provision for any subject area in which the PPHs provide teaching;

(9) the arrangements for appointing teaching staff in each of the PPHs;

(10) administrative support to ensure that adequate arrangements exist, with the possibility that this be achieved by collaboration among PPHs;

(11) the availability of proper statements of rules governing the conduct of junior members and access to the Conference appeal processes in each PPH;

(12) the quality of the student experience in each PPH;

(13) the provision made for visiting students in each PPH.'

(e) Regulations relating to academic dress

Explanatory Note

Changes are proposed to the regulations relating to academic dress to reflect current practice whereby examiners attending for the purpose of answering queries on papers are permitted to wear an academic gown and hood with formal clothing, rather than with full subfusc. Regulation 5 of the Vice-Chancellor's Regulations 1 of 2002 states that all members of the University are required to wear academic dress with subfusc clothing when attending a University examination.

Text of Regulations

In Vice-Chancellor's Regulations 1 of 2002, concerning academic dress, insert new regulation 7 and renumber subsequent regulations accordingly (new text underlined):

'7. Notwithstanding regulation 5 above, examiners attending the first thirty minutes of a taught course examination for the purpose of resolving any queries about the examination paper may, if they wish, wear academic dress with formal clothing rather than with subfusc.'

(f) Regulations for Degrees, Diplomas and Certificates

Explanatory Note

The following change is proposed to add a list of award abbreviations to the regulations for Degrees, Diplomas and Certificates for use as post-nominal titles by individuals and in official University publications.

Text of Regulations

In Council Regulations 22 of 2002, concerning Degrees, Diplomas and Certificates, insert new Part 3 and renumber existing Part 3 as Part 4:

'Part 3: Award Abbreviations

Doctor of Divinity (DD)
Doctor of Civil Law (DCL)
Doctor of Medicine (DM)
Doctor of Letters (DLitt)
Doctor of Science (DSc)
Doctor of Music (DMus)
Doctor of Philosophy (DPhil)
Doctor of Clinical Psychology (DClinPsych)
Doctor of Engineering (DEng)
Master of Surgery (MCh)
Master of Science (MSc)
Master of Letters (MLitt)
Master of Philosophy (MPhil)
Master of Studies (MSt)
Master of Theology (MTh)
Master of Business Administration (MBA)
Master of Fine Art (MFA)
Master of Public Policy (MPP)
Master of Arts (MA)
Master of Biochemistry (MBiochem)
Master of Chemistry (MChem)
Master of Computer Science (MCompSci)
Master of Computer Science and Philosophy (MCompPhil)
Master of Earth Sciences (MEarthSci)
Master of Engineering (MEng)
Master of Mathematics (MMath)
Master of Mathematics and Computer Science (MMathCompSci)
Master of Mathematics and Philosophy (MMathPhil)
Master of Mathematics and Physics (MMathPhys)
Master of Physics (MPhys)
Master of Physics and Philosophy (MPhysPhil)
Bachelor of Divinity (BD)
Bachelor of Civil Law (BCL)
Magister Juris (MJur)
Bachelor of Medicine (BM)
Bachelor of Surgery (BCh)
Bachelor of Letters (BLitt)
Bachelor of Science (BSc)
Bachelor of Music (BMus)
Bachelor of Philosophy (BPhil)
Bachelor of Arts (BA)
Bachelor of Fine Art (BFA)
Bachelor of Theology (BTh)
Postgraduate Diploma (PGDip)
Undergraduate Advanced Diploma (UGAdvDip)
Undergraduate Diploma (UGDip)
Postgraduate Certificate (PGCert)
Postgraduate Certificate of Education (PGCE)
Professional Graduate Certificate of Education (PGCE)
Undergraduate Certificate (UGCert)
Foundation Certificate (FCert)'

General Purposes Committee of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 7 August.

Establishment of the Professorship of Irish History Fund

Explanatory Note

These regulations establish the Professorship of Irish History Fund to include sums previously gifted by the Carroll Foundation and a recently received gift from an anonymous donor to support the professorship. At the request of the new donor, it is proposed that the existing Carroll Professorship of Irish History be re-named in honour of the current postholder on his retirement. The opportunity is taken to replace the existing regulations for the academic post with the new regulations governing the fund and to update out-of-date references.

Text of Regulations

1 In Schedule A of Council Regulations 3 of 2004, delete 'Carroll Professor of Irish History' and substitute 'Professor of Irish History'.

2 In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete §141 concerning the Carroll Professor of Irish History.

3 In Part 2 of Council Regulations 25 of 2002, concerning trusts, insert new §123 as follows, and renumber existing §123 onwards by plus one:

'§123. Professorship of Irish History Fund

1. The University receives with gratitude the sum of £1,500,000 from an anonymous donor to supplement sums previously gifted by the Carroll Foundation. These funds shall be held as permanent endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University as either expendable or permanent endowment to be held on the same trusts. The assets so held will be known as the Professorship of Irish History Fund ("the Fund").

2. The University shall retain as permanent endowment those of the assets in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

3. The University shall (a) apply the income of the Permanent Endowment; and (b) apply the income and, in its discretion, the capital of the remainder of the Fund, towards the salary and expenses of the holder of the Professorship of Irish History and associated overheads. The Professor shall undertake research, lecture and give instruction in the History and Culture of Ireland. If the salary, expenses and overheads of the Professor are wholly or partly covered from other sources or there are further funds available, there shall be discretion to apply the income and/or capital of the Fund to support the Professor's research.

4. The administration of the Fund, and the application of its income, shall be the responsibility of the Board of the Faculty of History.

5. At such times as Roy Foster (being the Carroll Professor of Irish History at the University at the date these regulations are made) is not employed or engaged as a consultant by any part of the collegiate University, the Professor shall be known as the Foster Professor of Irish History.

6. The Professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) below is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be allocated by Council or, if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the governing body of the college specified in (2) above;

(4), (5) two persons appointed by Council;

(6) the Head of the Humanities Division, or his or her nominee;

(7)–(9) three persons appointed by the Board of the Faculty of History.

7. The Professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to the Professorship.

8. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

9. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund and the Professorship.

10. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

11. Regulations 1–5 and 8–13 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.

12. Subject to regulation 13, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

13. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

Planning and Resource Allocation Committee of Council

Changes in Regulations

The Planning and Resource Allocation Committee of Council has made the following changes in regulations, to come into effect on 7 August.

(a) Professorship of Mathematical Biology

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §31 and substitute (new text underlined, deleted text struck through):

'§31. Professor of Mathematical Biology

1. There shall be a Professor of Mathematical Biology, who shall undertake research in Mathematical Biology and shall lecture and give instruction in that subject and generally promote its study in the University.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any decree in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of the college specified in (2) of this clause;

(4), (5) two persons appointed by Council;

(6)–(9) a four persons appointed by the Mathematical, and Physical and Life Sciences Board;

(7)–(9) three persons elected by the Departmental Committee of the Mathematical Institute.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to those Particular Provisions of the same decreeregulations which are applicable to this chair.'

(b) Professorship of Mathematical Finance

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §209 and substitute (new text underlined, deleted text struck through):

'§209. Professor of Mathematical Finance

1. There shall be a Professor of Mathematical Finance, who shall undertake research in Mathematical Finance and shall lecture and give instruction in that subject and generally promote its study in the University.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in paragraph (2) below is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any regulation in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of the college specified in (2) above;

(4), (5) two persons appointed by Council;

(6)–(9) a four persons appointed by the Mathematical, and Physical and Life Sciences Board;

(7)–(9) three persons elected by the Departmental Committee of the Mathematical Institute.

3. The professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to this chair.'

(c) Professorship of Mathematical Modelling

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §211 and substitute (new text underlined, deleted text struck through):

'§211. Professor of Mathematical Modelling

1. There shall be a Professor of Mathematical Modelling, who shall undertake research in and shall lecture and give instruction in that subject and generally promote its study in the University.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this regulation is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any regulation in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of the college specified in (2) of this regulation;

(4), (5) two persons appointed by Council;

(6)–(9) a four persons appointed by the Mathematical, Physical and Life Sciences Board;

(7)–(9) three persons elected by the Departmental Committee of the Mathematical Institute.

3. The professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to this chair.'

(d) Waynflete Professorship of Pure Mathematics

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §216 and substitute (new text underlined, deleted text struck through):

'§216. Waynflete Professor of Pure Mathematics

1. The Waynflete Professor of Pure Mathematics shall lecture and give instruction in some branch of Pure Mathematics.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the President of Magdalen College is Vice-Chancellor, a person appointed by the Governing Body of Magdalen College on the occurrence of a vacancy to act as an elector on that occasion;

(2) the President of Magdalen College, or, if the President is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of Magdalen College;

(4), (5) two persons appointed by Council;

(6)–(9) a four persons appointed by the Mathematical, and Physical and Life Sciences Board;

(7)–(9) three persons elected by the Departmental Committee of the Mathematical Institute.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to those Particular Provisions of the same decreeregulations which are applicable to this chair.'

(e) Professorship of the Analysis of Partial Differential Equations

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §5 and substitute (new text underlined, deleted text struck through):

'§5. Professor of the Analysis of Partial Differential Equations

1. There shall be a Professor of the Analysis of Partial Differential Equations, who shall undertake research in and shall lecture and give instruction in that subject and generally promote its study in the University.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any regulation in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of the college specified in (2) of this clause;

(4), (5) two persons appointed by Council;

(6)–(9) a four persons appointed by the Mathematical, Physical and Life Sciences Board;

(7)–(9) three persons elected by the Departmental Committee of the Mathematical Institute.

3. The professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to this chair.'

(f) Wallis Professorship of Mathematics

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §213 and substitute (new text underlined, deleted text struck through):

'§213. Wallis Professor of Mathematics

1. The Wallis Professor of Mathematics shall lecture and give instruction in Mathematics with special reference to analysis or mathematical probability.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any decree in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of the college specified in (2) of this clause;

(4), (5) two a persons appointed by Council;

(5), (6) a two persons appointed by the General Board Mathematical, Physical and Life Sciences Board;

(7)–(9) three persons elected by the Board Departmental Committee of the Mathematical Institute Faculty of Mathematical Sciences.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to those Particular Provisions of the same decreeregulations which are applicable to this chair.'

(g) Professorship of Mathematics and its Applications

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §214 and substitute (new text underlined, deleted text struck through):

'§214. Professor of Mathematics and its Applications

1. The Professor of Mathematics and its Applications shall lecture and give instruction in some branch of Mathematics and its Applications.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any decree in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the governing body of the college specified in (2) of this clause;

(4), (5) two a persons appointed by Council;

(5), (6) a two persons appointed by the General Board Mathematical, Physical and Life Sciences Board;

(7)–(9) three persons elected by the Board Departmental Committee of the Mathematical Institute Faculty of Mathematical Sciences.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to those Particular Provisions of the same decreeregulations which are applicable to this chair.'

(h) Professorship of Pure Mathematics

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §215 and substitute (new text underlined, deleted text struck through):

'§215. Professor of Pure Mathematics

1. The Professor of Pure Mathematics shall lecture and give instruction in some branch of Pure Mathematics.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any decree in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the governing body of the college specified in (2) of this clause;

(4), (5) two a persons appointed by Council;

(5), (6) a two persons appointed by the General Board Mathematical, Physical and Life Sciences Board;

(7)–(9) three persons elected by the Board Departmental Committee of the Mathematical Institute Faculty of Mathematical Sciences.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to those Particular Provisions of the same decreeregulations are applicable to this chair.'

(i) Professorship of Numerical Analysis

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §245 and substitute (new text underlined, deleted text struck through):

'§245. Professor of Numerical Analysis

1. The Professor of Numerical Analysis shall lecture and give instruction in Numerical Analysis.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any decree in that behalf or, if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the governing body of the college specified in (2) of this clause;

(4), (5) two a persons appointed by Council;

(5), (6) a two persons appointed by the General Board Mathematical, Physical and Life Sciences Board;

(7), (8)–(9) two three persons elected by the Board Departmental Committee of the Mathematical Institute Faculty of Mathematical Sciences;.

(9) one person appointed by the Board of the Faculty of Physical Sciences.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to the Particular Provisions of the same decreeregulations which are applicable to this chair.'

(j) Sedleian Professorship of Natural Philosophy

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §273 and substitute (new text underlined, deleted text struck through):

'§273. Sedleian Professor of Natural Philosophy

1. The Sedleian Professor of Natural Philosophy shall lecture and give instruction in Mathematics and its applications.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any decree in that behalf or, if the head is unable or unwilling to act, a person appointed by the governing body of the college on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the governing body of the college specified in (2) of this clause;

(4), (5) two a persons appointed by Council;

(5), (6) a two persons appointed by the General Board Mathematical, Physical and Life Sciences Board;

(7), (8)–(9) two three persons elected by the Board Departmental Committee of the Mathematical Institute Faculty of Mathematical Sciences;.

(9) one person appointed by the Board of the Faculty of Physical Sciences.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to the Particular Provisions of the same decreeregulations which are applicable to this chair.'

(k) Rouse Ball Professorship of Mathematics

Explanatory Note

The following changes, made on the recommendation of the Mathematical, Physical and Life Sciences Board, update outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §212 and substitute (new text underlined, deleted text struck through):

'§212. Rouse Ball Professor of Mathematics

1. The Rouse Ball Professor of Mathematics shall lecture and give instruction in the applications of Mathematics to the Physical Sciences. The professor may also, in accordance with the wishes of the founder, treat from time to time of the historical and philosophical aspects of Mathematics.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or if the Warden of Wadham College is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the Warden of Wadham College, or, if the Warden is unable or unwilling to act, a person appointed by the Governing Body of Wadham College on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of Wadham College;

(4), (5) two a persons appointed by Council;

(5) (6) a person appointed by the General Board Mathematical, Physical and Life Sciences Board;

(6), (8)(7)–(9) three persons elected by the Board Departmental Committee of the Mathematical Institute Faculty of Mathematical Sciences;.

(9) one person appointed by the Board of the Faculty of Physical Sciences.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to the Particular Provisions of the same decreeregulations which are applicable to this chair.'

(l) Wykeham Professorship of Ancient History

Explanatory Note

The following changes amend the composition of the electoral board of the Wykeham Professor of Ancient History to comply with the general provisions for electoral boards laid down in Council Regulations 3 of 2004. They also updated outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §132 and substitute (new text underlined, deleted text scored through):

'§132. Wykeham Professor of Ancient History

1. The Wykeham Professor of Ancient History shall lecture and give instruction in some part or parts of Ancient History, but especially in the Ancient History of Greece and the Greek lands.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the Warden of New College is Vice- Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the Warden of New College, or, if the Warden is unable or unwilling to act, a person appointed by the Governing Body of New College on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of New College;

(4), (5) two persons a person appointed by Council;

(5), (6) two persons appointed by the General Board;

(6) the Head of the Humanities Division, or his or her nominee;

(7) a person elected by the Board of the Faculty of Literae Humaniores Classics;

(8) a person elected by the Sub-faculty of Ancient History, or, if there be no such sub-faculty, then by the Faculty of Literae Humaniores Classics;

(9) a person elected by the Board of the Faculty of History.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to those Particular Provisions of the same decreeregulations which are applicable to this chair.'

(m) Chichele Professorship of Medieval History

Explanatory Note

The following changes amend the composition of the electoral board of the Chichele Professor of Medieval History to comply with the general provisions for electoral boards laid down in Council Regulations 3 of 2004. They also updated outdated references in the regulations.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing §143 and substitute (new text underlined, deleted text scored through):

'§143. Chichele Professor of Medieval History

1. The Chichele Professor of Medieval History shall lecture and give instruction in some part or parts of Medieval History.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the Warden of All Souls College is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2) the Warden of All Souls College, or, if the Warden is unable or unwilling to act, a person appointed by the Governing Body of All Souls College on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of All Souls College;

(4), (5) two persons a person appointed by Council;

(6) the Head of the Humanities Division, or his or her nominee;

(5), (6)(7), (8) two persons elected by the Board of the Faculty of History;

(7)(9) a person elected by the Board of the Faculty of Literae Humaniores Classics.

3. The professor shall be subject to the General Provisions of the decreeregulations concerning the duties of professors and to those Particular Provisions of the same decreeregulations which are applicable to this chair.'

Congregation2 June

Reply to Supplementary Questions

At the meeting of Congregation on 2 June (see Gazette No 5100, 11 June 2015, p631), the following supplementary questions were asked:

Professor James Lewis, Wolfson and Oriental Studies:

'Given that the University is carrying extraordinarily low levels of debt compared to the sector generally and that the sector-average operational surplus lies at 3.7% or less, and that reportedly 90% of donations to the Oxford Thinking campaign come from Humanities and Social Science graduates, why is an operational surplus of 5% or more given absolute priority in the University strategic plan, when this policy results in small savings but irreparable damage to research infrastructure, to the University's reputation and would cripple efforts to obtain endowments?'

The following reply to the above question has been approved by Council:

'HEFCE requires higher education institutions to adopt a financial strategy appropriate to their strategic plan. This must encompass how resources will be used and how activities and infrastructure will be financed. On the recommendation of its Finance Committee, which assessed the appropriate figure to provide long-term financial sustainability for the University in meeting its strategic objectives, Council adopted a 5% EBITDA target. This target is intended to enable a sufficient surplus to be generated, after covering operational costs, to enable the University's estate to be replaced on a rolling basis and to contribute to the cost of new capital projects, thereby supporting and sustaining the University's teaching and research activities. The University's estate includes buildings, IT infrastructure and research equipment.

Strong financial management and evidence of fiscal responsibility are also key to securing debt finance and attracting funding from donors and funding bodies, who seek assurance that the University is able to manage and spend its income effectively. This is especially important given our efforts to increase funding to the libraries from external sources, such as industry, grants and philanthropy. These efforts are part of a wider attempt by the University to diversify its funding streams, in order to mitigate the impact of anticipated reductions in public funding.

On the Oxford Thinking campaign, of the £1.065bn given to the University to date, 15% has come from individual alumni. The remainder of the funds contributed have come from non-alumni (25%), trusts and foundations (50%), and corporations and other organisations (10%). As previously stated, efforts will continue to maximise philanthropic giving and so grow the Bodleian Libraries' endowment fund further. The value of that fund has increased from £27m to £45.5m over the last five years.

The sustainability of the Bodleian Libraries and their delivery of effective service provision are a key priority. As universities across the UK consider how to respond in the face of reductions in public funding, Council seeks to safeguard the reputation and success of the University in its academic endeavours, not least through its library provision. As Council stated in its initial reply, Council is clear about the importance of the Bodleian Libraries to the University, its students and its staff.'

Professor John Ma, Corpus Christi and Faculty of Classics:

'Given that, for Humanities and Social Sciences, libraries are the equivalent of laboratories and other equipment, could Council explain why capital investment in new projects is prioritised over the running costs of existing world-class research library infrastructure?'

The following reply to the above question has been approved by Council:

'In adopting a financial strategy appropriate to the strategic plan, Council seeks to achieve a balance between competing priorities, including between capital investment in new projects and the maintenance of existing infrastructure. An example of the former is the redevelopment of the Weston Library. The New Bodleian was in urgent need of upgrading to modern standards required for one of the largest and most important repositories of historical and legal deposit materials in the world. A recent example of the latter is the replacement of IT infrastructure to provide resilient support for library services.

In order to understand the potential impacts of proposed changes to library provision on teaching and research, the views and experiences of library users are vitally important. Consultation processes provide a mechanism by which views on specific proposals can be canvassed, such as the recent consultation on the Sackler Library, following which the proposals were rejected. Alongside specific consultation processes, the Bodleian Libraries are committed to creating regular opportunities for dialogue with library users.'

¶ For the text of the original question and reply, see Gazette No 5098, 28 May 2015, p580.

Congregation13 July

Degree by Resolution

This is restricted content: see Congregation: 13 July (login is required).

Council of the University

Register of Congregation

The Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Eubank, N P,  Keble

Fisher, N, Estates Services

Keshav, S,  Balliol

Pattenden, M A F,  Magdalen

Potter, B V L,  Worcester

Roeves, B, Begbroke Directorate

Seeley, C L, Finance Division

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.