Notices

  • Thursday 15 January 2015
  • NO. 5082
  • VOL. 145

University Preachers

Hilary term 2015

Thursday, 15 January, 8am: Holy Communion (Latin), St Mary's

Sunday, 18 January, 9.30am: The Ven David Meara, Archdeacon Emeritus, London. Latin Litany and Sermon, St Mary's

Sunday, 25 January, 10am: Professor Jan Joosten, Regius Professor of Hebrew. Macbride Sermon, Hertford

Sunday, 8 February, 5.30pm: The Rt Revd Nicholas Holtam, Lord Bishop of Salisbury. University Sermon (intercollegiate Evensong), St Mary's

Sunday, 15 February, 10.30am: The Very Revd Dr John Drury, Chaplain, All Souls. Sermon on the Grace of Humility, All Souls

Sunday, 22 February, 10.30am: Dr Julian Baggini, writer and philosopher. University Sermon, St Mary's

*Sunday, 8 March, 6pm: The Very Revd Catherine Ogle, Dean, Birmingham. Sermon for the Annunciation of the Blessed Virgin, Oriel

* On this day Doctors will wear their robes

General Notices

Gazette distribution arrangements

This is the first issue of the Gazette to be distributed using the revised mailing lists. If you were expecting to receive your own copy but haven't, or if you have received a copy but hadn’t requested it, please contact gazette@admin.ox.ac.uk explaining the situation so that we can amend the lists in time for the next issue. Please also let us know if you would like a copy of this issue sent to you.

Revised University Policy and Procedure on Harassment

A revised Policy and Procedure on Harassment was approved by Council on 1 December 2014. The revised document, which is available at www.admin.ox.ac.uk/eop/harassmentadvice/policyandprocedure, includes a new procedure for student complaints of harassment against other students.

New guidance for staff has also been developed on handling cases of sexual assault or sexual violence. This guidance is available at www.admin.ox.ac.uk/eop/harassmentadvice/policyandprocedure/guidance.

Consideration of comments on the Employer-Justified Retirement Age made by the University's Appeal Court

The University has operated an Employer-Justified Retirement Age (EJRA) of 30 September before the 68th birthday for all academic and academic-related staff since October 2011. The policy includes a process under which individuals may apply to extend their employment beyond the EJRA, such applications being considered by the EJRA Panel. If the panel declines a request, the individual may appeal to the University's Appeal Court.

As reported in the Gazette of 25 September 2014, the University’s Appeal Court has recently heard such an appeal and has raised some issues regarding the EJRA policy and procedure. The decision of the court is binding only in relation to the appeal of the individual concerned, and does not create any binding precedent on the University as a whole. The other observations of the court on the EJRA policy are for the University to use in its consideration of the future of the policy.

The EJRA was established, with the agreement of Congregation, in 2011, following changes in national legislation. After two rounds of wide consultation across the collegiate University, the underpinning amendment to Regulation 7(1) of Council Regulations 3 of 2004 was published to Congregation in the Gazette in the normal way: no objections were received, no alternatives were proposed and no debate was requested. Accordingly, the amendment was implemented.

It was agreed that the EJRA would operate for an initial period of ten years with an interim review after five years. In addition, annual reviews are undertaken by the Personnel Committee.

In the Gazette of 25 September 2014, the Personnel Committee reported that it would consider in Michaelmas term how to respond to the issues raised in the judgment. In the Gazette of 13 November 2014, it was reported that the Personnel Committee had met and held an initial discussion as to whether the five-year review should be brought forward from 2016/17. The committee, mindful of the importance of giving the issues raised in the judgment careful and thorough consideration, decided that it needed further information prior to another discussion at its meeting in seventh week of Michaelmas term.

The Personnel Committee met again in seventh week and discussed this matter further. It was concerned to ensure that any review of the overarching EJRA policy has the benefit of sufficient data on which to base reasoned recommendations to Congregation should any changes be considered desirable. The Personnel Committee was also aware that those matters raised by the Appeal Court that can be considered in the short term should receive attention as soon as possible. In this context, the committee decided that, in the course of 2015 and with detailed work carried out by a sub-group with some co-opted members, it will consider:

1 whether the aims of the EJRA need to be clarified;
2 whether changes are needed to the Considerations (the criteria) for extensions to employment; and
3 whether there should be other procedural changes relating to the process for considering requests for employment beyond the EJRA.

The committee will also oversee the data collection required to inform a wider review of the EJRA and, in the longer term, it will bring proposals to Council to set up a working party to undertake that review. It is anticipated that the working party will consider the extent to which the EJRA is meeting the Aims identified when the policy was established, whether the EJRA is appropriately set at the 30 September before an individual's 68th birthday, and whether it applies to the right staff groups. These issues, and any others that seem relevant, will be considered in the context of case-law at that time and data concerning the impact of the EJRA at Oxford in comparison with other higher education institutions with and without a retirement age.

Council considered and endorsed this plan of action at its meeting in eighth week of Michaelmas term. Congregation will be kept updated on the committee's progress.

The current policy remains in effect until such time as it may be changed.

Guidance notes for the holding of outside appointments and the conduct of outside work

This Guidance Note should be read in conjunction with Council Regulations 5 of 2004.

(1) Procedures for applying for approval to hold outside appointments

(a) Applicants must complete an application form available at: www.admin.ox.ac.uk/personnel/staffinfo/academic/approvaltoholdoutsideappointments.

(b) Applicants whose salaries are funded from externally funded research grants or contracts, or who are Principal Investigators (PI) or Co-Investigators on outside-sponsored projects, must adhere to the terms and conditions stipulated by or agreed with the sponsor and, if necessary, seek written approval from the sponsor1. If you are in any doubt, please contact Research Services staff for advice on the terms and conditions of externally funded research grants and contracts held by the University (tel (2)70143).

(c) Applicants must obtain the approval of their direct line manager where relevant.

(d) When the necessary approvals have been obtained from the relevant line manager or sponsor (as appropriate), applicants should submit the completed form to their head of department2, who will be asked to sign to confirm that he/she is content to approve the outside commitment in the context of the applicant's University duties.

The person who signs the forms should be:

  • the Head of Department or Faculty Board Chair;
  • the Head of Division if the applicant is a Head of Department, or the application is for a total of more than 30 days per year;
  • the line manager of the senior officer making the application (where appplicable). For the avoidance of doubt, the application should be made to the Vice-Chancellor in respect of each of the Pro-Vice-Chancellors with portfolio, the Heads of Division, the Registrar and Bodley's Librarian. In the case of the Vice-Chancellor, he or she should submit an application to the Chancellor;
  • the person at the next higher level of authority if the Head of Department (or equivalent) has an interest in the appointment or activity.

(e) Applicants must ensure that they are familiar with the University's policy and procedure on conflict of interest (www.admin.ox.ac.uk/researchsupport/integrity/conflict). If they have any concerns about potential conflicts implicit in their proposed arrangements they should approach the secretary of the Conflict of Interest Committee (www.admin.ox.ac.uk/researchsupport/integrity/conflict/policy).

(f) If the outside appointment is arranged via Oxford University Consulting (see section 2 below) and approval is granted for the outside appointment, the applicant will enjoy a measure of protection under the University's insurance arrangements (see https://www1.admin.ox.ac.uk/researchsupport/consulting/faqs). If the outside appointment is arranged privately the individual (or the company) will need to hold their own insurance cover (see https://www1.admin.ox.ac.uk/researchsupport/consulting/private).

(2) Oxford University Consulting

The University's wholly owned subsidiary company, Isis Innovation Limited, has a division, Oxford University Consulting (OUC) (www.isis-innovation.com/consulting/index.html), to help members of the University to market their expertise to outside bodies, to negotiate commercial terms and payment on behalf of individuals, and to manage the administration associated with consultancy. OUC offers a professional service for academics and departments throughout the University, which will identify consultancy and related opportunities with local, national and international companies and organisations. Details of this service may be obtained by telephone ((2) 80829) or by email (consulting@isis.ox.ac.uk).
Members of the University choosing to use the services of OUC must still follow the internal procedures for University approval of their outside appointments as outlined in this guidance note; OUC will, however, assist the process on behalf of the individuals concerned. Please see the University's Consulting Policy and Procedures (https://www1.admin.ox.ac.uk/researchsupport/consulting).

(3) Consultancies within research grant applications and contracts

The holding of a consultancy may be included where appropriate within research grant applications and contracts. Where consultancies are included in this way and provision is made through the payroll to pay staff for such work, the Outside Grants (OG) form should itemise, among the costs of the project, the costs of the consultancy payment (including employer's on-costs). Indirect costs should also be calculated on the total cost of the project, including the fee for the consultancy.

The PI should personally ensure that their Oxford colleague (acting as consultant on the project) understands the conditions under which they are being engaged (eg tasks to be undertaken, due dates, payment, intellectual property provisions, etc). This would normally be done in a meeting between the PI and the consultant (a brief follow-up email exchange to note what was agreed may also be appropriate). Time spent on such consultancies will count towards the 30-day limit.

If a department wishes to make personal payments to a University of Oxford staff member from a research account, these payments must go through the University payroll.

(4) Services to industry and outside bodies

Not all work for outside bodies is governed by a contract with an external sponsor under the University's research grants and contracts procedures. Some is likely to be 'service' work, ie the provision of a service to an external organisation which is not of academic benefit but which makes use of spare capacity in a department (most often specialist facilities/equipment) in return for payment. Such arrangements should nevertheless be covered by an agreement approved by the head of department which is drawn up in consultation with the departmental administrator and (for tax reasons) with the Finance Division. Customers must be made aware of the University's standard conditions of sale and supply (available from the Legal Services Office (LSO)), which must be incorporated into all contracts (subject to any variations required on a case-by-case basis, and drafted or endorsed by the LSO).

A department may well wish to engage Oxford University Consulting to arrange these service agreements with third parties (see www.isis-innovation.com/consulting/index.html).

Where appropriate a payment may be made through the payroll to individuals for the additional work undertaken in performing the services. It is expected that the head of department will decide on an appropriate fee to be paid to the individual based on the time spent (which again will count towards the 30-day-per-year limit). In such cases, where an agreement has been made with the University in respect of the service, it is not expected that a further personal consultancy agreement with the academic concerned will be necessary.

(5) Financial arrangements for outside appointments

The University does not generally (except in the case of consultancies for which the information is requested for the annual HE-BCI survey) seek details of remuneration which applicants are to receive in return for outside commitments, but reserves the right to request to be provided with such details in certain circumstances, eg in the light of any potential conflict of interest with the outside commitment. Applicants wishing exceptionally to make a case to spend a total of more than 30 days in any one year on outside commitments will be required to provide details of remuneration.

(6) Monitoring and reporting of outside appointments

(a) Heads of department are responsible, through their departmental administration, for keeping records of the number of days spent on outside commitments by all staff (regardless of staff group) in their departments.

(b) Details of outside commitments held by staff will be collected each year for the University's HE-BCI return.


1The Wellcome Trust's grant conditions, for example, include stringent conditions relating to the holding of consultancies and these apply equally to individuals who are in receipt of Wellcome Trust research grants, as well as to those whose salaries are paid from Wellcome Trust grants.

2Throughout this document, the term 'head of department' should be taken to include chair of faculty board.

Appointments

Medical Sciences

Field Marshal Earl Alexander Professorship of Cardiovascular Medicine

Keith Channon, BSc MB ChB MD Manc, Professor of Cardiovascular Medicine, Division of Cardiovascular Medicine, Radcliffe Department of Medicine; Honorary Consultant Cardiologist, John Radcliffe Hospital; Director, NIHR Biomedical Research Centre; Director of Research and Development, Oxford University Hospitals NHS Trust; and Fellow, Lady Margaret Hall, has been appointed to the Field Marshal Earl Alexander Professorship of Cardiovascular Medicine in the Division of Cardiovascular Medicine within the Radcliffe Department of Medicine with effect from 10 November 2014. Professor Channon will be a fellow of Exeter.

Conferments of title

Associate Professor

Further to the list of conferments of the title of Associate Professor published in Gazette No 5080, 4 December 2014, the Medical Sciences Board has conferred the title of Associate Professor upon Christopher Winearls, Nuffield Department of Clinical Medicine.

Social Sciences

Appointments

Professor Marc Macias-Fauria, BSc Barcelona, MSc Calgary, PhD Helsinki. Associate Professor of Physical Geography, School of Geography and the Environment, from 1 January 2015.

Visiting Professorships

Medical Sciences

The Medical Sciences Board has conferred the title of Visiting Professor of Infectious Diseases on Dr Nguyen Van Vinh Chau, BMed MSc University of Medicine and Pharmacy Ho Chi Minh City, DPhil Open, for a period of 3 years from 7 January 2015.

Social Sciences

Re-conferment of title

The Social Sciences Division has, on the recommendation of the Saïd Business School, reconferred the title of Visiting Professor (Organisational Change) on Professor Louise Fitzgerald for one year from 1 February 2015.

The Social Sciences Division has, on the recommendation of the Faculty of Law, reconferred the title of Visiting Professor of Law on Professor Murray Hunt until 30 September 2017.

The Social Sciences Division has, on the recommendation of the Faculty of Law, reconferred the title of Visiting Professor of Law on Sir Stephen Sedley until 30 September 2015.

Advisory Committees

Composition of an Advisory Committee

The composition of the advisory committee to the post below, proceedings to fill which are currently in progress, is as follows:

Regius Professorship of Greek

  Appointed by
Mr Vice-Chancellor (in the chair) ex officio
The Very Revd Dean of Christ Church ex officio
Professor I de Jong Faculty of Classics
Dr S Scullion Faculty of Classics
Professor T Morgan Faculty of Classics
Professor S West Humanities Divisional Board
Professor R Hunter Council
Professor T Reinhardt Council
Professor R Rutherford Christ Church

Musical and other Events

Bodleian Library

Concert

The Cavaleri Quartet, recipient of the Radcliffe Chamber Music Residency at the Music Faculty 2011–14, will give a concert 4–6pm on 15 February at Holywell Music Room, followed by a glass of wine in the Divinity School. Programme: Mozart's Quartet no 19 in C major, K465, Dissonance; Turnage's Contusion; Smetana's Quartet no 1 in E minor, From My Life.

Botanic Garden

Information and booking for all events: www.botanic-garden.ox.ac.uk/whatson.

10am–12.30pm or 1.30–4pm, 29 Jan: Tree planting with Ben Jones, Arboretum Curator: site selection and preparation, planting, aftercare. At Harcourt Arboretum, £30

10am–4pm, 7 Feb: The writer in the garden: a writing workshop with gardens writer and editor Jackie Bennett

Harris Manchester

Recital Series

The following recitals will be given 1.30–2pm on Thursdays in the chapel. Free admission; all welcome.

22 Jan: Lucia Camacho, piano

29 Jan: Harry Meehan, organ

5 Feb: Ben Cunningham, organ

12 Feb: Andrew Lin, piano

19 Feb: Clifford Talbot and John Selby, classical guitars

26 Feb: John Oxlade, organ

5 Mar: Alice Ahearn, piano

12 Mar: Terence Crolley, organ

Queen's

Eglesfield Musical Society

Recitals are usually held at 1.30pm on Saturdays during full term in either the chapel or the Shulman Auditorium; organ recitals are held at 1.10pm on Wednesdays in the chapel. Admission free with a retiring collection. For an up-to-date list of events please visit www.queens.ox.ac.uk/music.

Frobenius at 50: organ festival

A series of concerts will be held to celebrate the 50th anniversary of the completion of the world-famous Frobenius organ at Queen's: the complete organ works of J S Bach. The concerts will be given as evening recitals at 7.30pm on Saturdays, and as free weekly lunchtime recitals on Wednesdays, in Queen's chapel. Tickets: £10 (£5 Oxford students) from www.oxfordplayhouse.com/ticketsoxford. For more information see www.queens.ox.ac.uk.

Evening recitals

31 Jan: John Scott

14 Feb: David Goode

21 Feb: Robert Quinney

14 Mar: Matthew Owens

2 May: James O'Donnell

16 May: John Butt

30 May: Thomas Trotter

Finale concert

Stephen Farr and the choir of Queen's will give the finale concert in this series at 7.30pm on Saturday, 13 June, in Queen's chapel. Programme: celebratory Bach cantatas for solo organ, vocal soloists, choir and orchestra; Der Geist hilft and solo organ works from the Orgelbüchlein; plus the world première of Poul Ruders' organ work Trio super Wer Gott Vertraut, inspired by the Orgelbüchlein. Tickets: chapel: £20 (£18 concessions, £5 students); ante-chapel: £5 (£4 concessions, £2 students).

St Hilda's

JdP Concerts

Tickets can be purchased from Tickets Oxford at Oxford Playhouse (01865 305305, www.ticketsoxford.com). Please note: some tickets are only available on the door. More information: www.st-hildas.ox.ac.uk/jdp/tickets.

M@SH Series

1.15pm, 22 Jan: Jonathan Powell, piano: Dufourt, Hayes

7pm, 23 Jan: M@SH Marathon: experimental instrumental and electroacoustic performances

7pm, 30 Jan: pre-concert talk: Ian Ritchie. 8pm: Brodsky Quartet: Trees, Walls, Cities with Loré Lixenberg, mezzo-soprano

8pm, 23 Feb: New Music Players: Richard Casey, piano, and Ed Hughes, electronics

8pm, 27 Feb: ANIMA Ensemble: music with animation

Workshop

2.15pm, 22 Jan: Composition workshop: Martyn Harry with Jonathan Powell, piano, and Pedro Lopez, flute

Concerts and recitals

8pm, 17 Jan: Piano recital: Jonathan Powell: Rachmaninoff, Chopin, Faure, Reger

1.15pm, 24 Jan: JdP Anniversary Community Concert

8pm, 24 Jan: Piano recital: Nick van Bloss: Beethoven's Diabelli Variations

11am, 25 Jan: Family concert: Millbrook Ensemble: introducing children to chamber music

1.15pm, 25 Jan: Piano recital: Carson Becke: Mozart, Morrish-Rarity, Chopin

7.30pm, 25 Jan: Belcea Quartet: Webern, Schubert, Brahms

8pm, 14 Feb: Michael Collins, clarinet, with Michael McHale, piano: Brahms, Weber, Reinecke

8pm, 21 Feb: Piano recital: Joe Tong: Schubert, Schumann, Chopin, Mozart

St John's

Kendrew Chamber Music concert

7.30pm, 4 Mar: Kolja Lessing and Colin Carr. In the Auditorium. Free; tickets/programmes available from main lodge one week before the performance

St Stephen's House

The following events take place at 7.30pm at SJE Arts, St John the Evangelist church, 109A Iffley Road. For more information, see: www.sje-oxford.org/events.html.

22 Jan: Benjamin Grosvenor – piano recital. Rameau, Bach, Franck, Chopin and Granados. Tickets: £35, £25, £15 (students £25, £15 and £5) from www.sje-oxford.org/events/tickets, www.ticketsoxford.com or 01865 305305. This is the first concert in the SJE Arts International Piano Series 2015. Season tickets for the entire series of 10 concerts are also available at a 25% saving.

23 Jan: Adderbury Ensemble with Alun Darbyshire, oboe. Matthew Arnold and Mozart Oboe Quartets; Beethoven and Schubert String Trios. Tickets: £15, £5 students and under 16s, from www.ticketsoxford.com or 01865 30305. An Adderbury Ensemble Cocktail Concert: free glass of wine or soft drink with every ticket.