Notices

  • Thursday 13 November 2014
  • NO. 5077
  • VOL. 145

University committees

Vacancies for Appointment by Council and/or its GPC

Council's General Purposes Committee (GPC) invites members of the University (subject to eligibility) to submit expressions of interest in relation to the following vacancies to which it or Council appoints.

Expressions of interest must be received by the Council Secretariat (shirley.mulvihill@admin.ox.ac.uk) by 4pm on 27 November.

Any eligible person who wishes to have his or her name put forward for consideration is encouraged to speak with his or her head of division or head of house, and/or with the relevant committee members or officers to obtain more information about the role, prior to submitting an expression of interest. Expressions received from individuals will be collated by the Council Secretariat with those names received through other routes (such as via heads of division, heads of house or committee officers directly). All names will then be reviewed by the Registrar and Vice-Chancellor prior to being forwarded to GPC and/or Council for consideration as the appointing bodies for these committees.

The purpose of this invitation is to broaden the pool of potential candidates brought to the attention of the appointing body. The names put to the appointing body are only suggestions. It should be noted that the appointing body remains free to take its own decision, irrespective of any names received through this route. In particular, to support the commitments made by the University under its equality scheme, the appointing body will take into consideration the overall balance of membership on the body concerned, with reference to the appropriate representation of ethnicity, disability, age and gender.

Research Committee

A person appointed by Council from the divisions (vice Professor J A Noble, MPLS) to serve from MT 2015 until MT 2018

Further information:

Remit: www.admin.ox.ac.uk/statutes/regulations/520-122z.shtml
Current Membership: https://www1.admin.ox.ac.uk/councilsec/governance/committees/committeemembership/researchcommitteemembership
Contact: gillian.rendle@admin.ox.ac.uk

Central University Research Ethics Committee (CUREC)

Two members appointed to ensure appropriate representation of areas of research involving human participants or personal data: one (vice Professor O J Braddick) to serve from MT 2015 until MT 2019, and one (vice Professor C C Hood) to serve with immediate effect until MT 2018

Further information:

Remit: www.admin.ox.ac.uk/statutes/regulations/520-122e.shtml
Current Membership: https://www1.admin.ox.ac.uk/councilsec/governance/committees/committeemembership/centraluniversityresearchethicscommitteemembership
Contact: curec@admin.ox.ac.uk

Student Disciplinary Panel

Two members (vice Dr T C Buchanan and Dr E J Garnett) to serve from MT 2015 until MT 2018

Further information:

Remit: www.admin.ox.ac.uk/statutes/352-051a.shtml#_Toc28142345
Current Membership: available upon request to the Secretary
Contact: sian.griffiths@admin.ox.ac.uk

University Club Management Committee

Three members: two (vice Dr B W Byrne and Ms M J Parrott) to serve with immediate effect until MT 2017, and one (vice Mr J Silk) to serve from MT 2015 until MT 2018

Further information:

Remit: www.admin.ox.ac.uk/statutes/regulations/181-084.shtml#_Toc86825838
Current Membership: available upon request to the Secretary
Contact: jon.roycroft@sport.ox.ac.uk

Visitors of the Oxford University Museum of Natural History

A person appointed by Council (vice Professor J Michie) to serve from MT 2015 until MT 2018

Further information:

Remit: www.admin.ox.ac.uk/statutes/regulations/527-122.shtml
Current Membership: available upon request to the Secretary
Contactpaul.smith@oum.ox.ac.uk

General Notices

Gazette distribution changes

From the start of Hilary term 2015, we are changing the way in which deliveries of the Gazette are managed. This also affects the other publications delivered alongside the Gazette.

What is changing?

An opt-in subscription service is now available at www.staffsubs.ox.ac.uk, where any member of University or college staff with an Oxford username (single sign-on account) can:

  • opt into receiving email notifications of new online issues of the Gazette, Blueprint, Oxford Today, the Oxford Magazine and/or the OUP Annual Report
  • opt into deliveries of printed editions of the Gazette, Blueprint, the Oxford Magazine and/or the OUP Annual Report, and choose their preferred delivery address from a list of all college or University buildings.

What do I need to do?

If you want to receive any print publications from the start of Hilary term, or any email alerts that you haven’t already signed up for, you must visit www.staffsubs.ox.ac.uk to set your preferences.

Further information

For further information see the full notice in Gazette No 5074, 23 October 2014, and the answers to frequently asked questions, please see www.ox.ac.uk/gazette/subs.

Guidelines for leave for academic staff

1 Approval of applications for leave

All applications for leave from normal academic duties (sabbatical leave, leave to hold research awards, special leave etc) must be accompanied by a recommendation from the individual's department or faculty board, as appropriate, and must also be approved by the divisional board which now has the authority to grant leave.

2 Sabbatical leave and dispensation from lecturing obligations

The University's regulations in respect of sabbatical leave and dispensation from lecturing duties are set out in Council Regulations 4 of 2004. Application forms and advice on individuals' entitlement may be obtained from:

Humanities – Ms Parsons, Radcliffe Humanities, Radcliffe Observatory Quarter, tel (2)70559, email muriel.parsons@humanities.ox.ac.uk

Social Sciences and Continuing Education – Ms Phillips, Hayes House, 75 George Street, tel (6)14857, email heather.phillips@socsci.ox.ac.uk

Mathematical, Physical and Life Sciences – Ms Sutcliffe, 9 Parks Road, tel (2)82588, email sheila.sutcliffe@admin.ox.ac.uk

Medical Sciences – Ms Haugen, Medical Sciences Office, John Radcliffe Hospital, tel (553) 21620, email ingunn.haugen@medsci.ox.ac.uk; Mrs Sundaram, Medical Sciences Office, John Radcliffe Hospital, tel (553) 21945, email swetha.sundaram@medsci.ox.ac.uk

Continuing Education – Mrs Nickless, Rewley House, 1 Wellington Square, tel (2)70310, email jo.nickless@conted.ox.ac.uk

Completed application forms (signed by the head of department where appropriate) should be returned to the head of the Mathematical, Physical and Life Sciences division or the divisional contact shown above, as appropriate, for processing and for faculty board/divisional board approval.  

3 Sabbatical leave in advance of entitlement

In some circumstances individuals may wish to take leave for purposes covered by the sabbatical leave scheme at a time when they do not have sufficient sabbatical entitlement. Such circumstances might include an unrepeatable opportunity to pursue academic interests, or a need to undertake fieldwork for a period exceeding one year. In such cases leave could be granted in whole or in part as sabbatical leave in advance of entitlement if a good academic case could be demonstrated.

4 Applications for leave to hold some public offices

Applications for leave to accept an appointment in the public service of national or international importance are normally granted by the divisional board, provided that:

  • the purpose of the leave can be shown to be compatible with the academic interests of the department or faculty;
  • the department or faculty (and the college in the case of joint appointments) supports the application and is able to cover the individual's duties including examining and graduate supervision; and
  • it is clear that the individual intends to return to University service after the period of leave.

Applications for leave to hold such offices should be made to the divisional secretary, faculty board secretary or other officer as notified locally.

5 Applications for certain research awards

Applications to national bodies of prestigious and competitive research awards (eg British Academy Research Readerships and Senior Research Fellowships, AHRC Research Leave awards, EPSRC Senior or Advanced Fellowships) are normally granted by the divisional board provided that the department or faculty (and the college in the case of joint appointments) supports the application and that appropriate arrangements can be made to cover the individual's duties, including examining and graduate supervision, should the application be successful.  

Applications for research awards by members of the Humanities Division must be notified to the appropriate divisional research facilitator at least one month before the funder's deadline. The research facilitator will provide advice and support for the application, produce a budget and an OG (internal authorisation form required by Research Services) and will liaise with the Humanities Division and Research Services to obtain approval for the application. It is the responsibility of the applicant to obtain in advance the consent of the college (where appropriate) for any research leave application. Consent must be forwarded to the research facilitator and is required by Research Services as part of the internal checking and authorisation process. Note: all applications to outside bodies for research funding must be checked and authorised by Research Services. The AHRC will not accept applications directly from colleges; applications to that body from associate professors whose college is the major employer can only be submitted via the relevant faculty.

6 Applications for special unpaid leave

Applications for leave other than those outlined above may be considered as applications for special unpaid leave.  Applications may be considered if they meet one or both of the following criteria:

(i) providing academic benefit to the University;

(ii) providing a career development opportunity for the individual, hence aiding staff retention.

Activities under these criteria might include visiting another institution to study specialised laboratory techniques, taking up a visiting lecturership or visiting professorship at a prestigious department abroad, an extended period of fieldwork, etc.

In all cases, it is essential that the consent of the college (where appropriate) and of the department/faculty board is obtained before an application is made to the divisional board. In considering applications, colleges and departments/faculty boards must be satisfied that the proposed leave fits with their overall plans and objectives, and it must be clear that the individual's duties for the college and for the department/faculty, including examining and graduate supervision, can be covered satisfactorily. Divisional boards will consider applications both on their own merits and in the context of overall operational needs, and will not approve applications which are prejudicial to the teaching and research of the department/faculty or which are not supported by the applicant's college.       

Occasionally applications are made for leave to enable an individual to accept a fixed-term appointment in another academic institution (other than routine visiting appointments held during sabbatical leave). In such instances the college and the department/faculty board would need to be satisfied that the application was in line with their overall plans and objectives, as above, and that all operational requirements could be covered satisfactorily, before the application was put to the divisional board. Applicants would normally be expected to give a commitment to return to Oxford after the period of leave. It should be noted that the longer the appointment at the other institution, the less likely it is that leave will be granted.    

Leave will not be granted, except in the most truly exceptional circumstances, to enable an individual to decide whether to accept a permanent post elsewhere.

It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University and to their college under the terms of their contracts, no such offer should be accepted without the support of the college and the department/faculty and the explicit approval of the divisional board. It is essential, therefore, that any prospect of such an offer is discussed, in confidence, with the college and with the divisional secretary or faculty board secretary at the earliest opportunity so as to avoid delays, and the possibility of refusal, if a firm offer is then made at very short notice.

All applications for special unpaid leave should be made to the divisional secretary, faculty board secretary or other officer as notified locally, who will also be able to advise on the likelihood of success of any application on the University side; the college's consent in appropriate cases must be obtained before an application is put to the divisional board.

7 Special paid leave

Divisions may, if they wish, with the concurrence of the college in relevant cases, grant additional paid leave outside sabbatical entitlement, funded from their own resources, to enable staff to undertake projects of mutual benefit to the individual and the University. Examples might include asking a member of staff to concentrate for a term wholly on considering revised teaching patterns across a whole subject area; or permitting a member of staff to teach at another university for a term to foster inter-institutional links, possibly as part of an exchange arrangement.

8 Stipendiary arrangements

  • Sabbatical leave and dispensation from lecturing duties: leave will be granted with stipend (although it may be granted without stipend if taken for the purpose of holding a remunerated visiting appointment under 6 above).
  • Leave to hold a public office: leave will be granted without stipend.
  • Leave to hold a research award: the arrangements vary depending on the regulations governing the award, but it is normal for individuals holding such awards to continue to receive their usual University stipend, the awarding body either providing funds to make a replacement appointment or reimbursing the University for the individual's salary costs.
  • Special leave: leave will normally be granted without stipend, but see 7 above.

9 Implications for future entitlement to sabbatical leave or dispensation from lecturing duties

Special leave does not count as qualifying service for the purposes of calculating future entitlement to sabbatical leave or dispensation from lecturing duties. However, it does not count against an individual's future entitlement. When special leave has been granted for the purposes of holding a public office or a research award, sabbatical leave is not normally granted in the period immediately preceding or following the period of special leave, although some flexibility may be exercised at the divisional board's discretion in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.

Consideration of comments on the EJRA made by the University's Appeal Court

The University has operated an Employer-Justified Retirement Age (EJRA) of 30 September before the 68th birthday for all academic and academic-related staff since October 2011. The policy includes a process under which individuals may apply to extend their employment beyond the EJRA, such applications being considered by the EJRA Panel. If the panel declines a request, the individual may appeal to the University's Appeal Court. As reported in the Gazette of 25 September 2014, the University’s Appeal Court has recently heard such an appeal and has raised some issues regarding the EJRA policy and procedure.

The EJRA was established, with the agreement of Congregation, in 2011 following changes in national legislation. After two rounds of wide consultation across the collegiate University, the underpinning amendment to Regulation 7(1) of Council Regulations 3 of 2004 was published to Congregation in the Gazette in the normal way: no objections were received, and the amendment had accordingly been implemented.

It was agreed that the EJRA would operate for an initial period of ten years with an interim review after five years. In addition, regular annual reviews are undertaken and considered by the Personnel Committee.

In the Gazette of 25 September 2014, the Personnel Committee reported that it would consider this term how to respond to the judgment. The committee, which is mindful of the importance of giving the judgment careful and thorough consideration, has now met and held initial discussion as to whether the five-year review should be brought forward from 2016/17. The committee needed further information before reaching a decision, and it will discuss the issue again at its meeting in seventh week of this term. Congregation will be kept updated on the committee's progress.

The current policy remains in effect until such time as it may be changed.

Visiting Professorships

Mathematical, Physical and Life Sciences

The Mathematical, Physical and Life Sciences Board has reconferred the title of Visiting Professor in Software Engineering upon Stephan Murer, Dipl Ing, Dr sc techn ETH Zurich, for a period of 3 years from 1 October 2014.

The Mathematical, Physical and Life Sciences Board has conferred the title of Visiting Professor in Computational Medicine upon Yoram Rudy, MSc Technion, Haifa, PhD Case Western Reserve; currently Fred Saigh Distinguished Professor of Engineering and Director of the Cardiac Bioelectricity and Arrythmia Center, Washington University, St Louis; for a period of 3 years from 1 November 2014.

The Mathematical, Physical and Life Sciences Divisional Board has reconferred the title of Visiting Professor in Software Engineering upon Martyn Thomas, BSc Lond, DSc Hull, for a period of 3 years from 1 September 2014.

Social Sciences

Professor Jeffrey N Gordon, BA Yale, JD Harvard Law School. Visiting Professorship, Faculty of Law. From 1 May 2014 to 30 April 2017.

Recognition of Distinction

Mathematical, Physical and Life Sciences

The following title has been conferred on behalf of the Recognition of Distinction Committee:

Stuart J Conway, BSc Warw, PhD Brist, Associate Professor of Organic Chemistry in the Sub-department of Organic Chemistry and Fellow of St Hugh's, Professor of Organic Chemistry with effect from 1 October 2014.

Musical and other Events

Botanic Garden

Sat, 6 Dec, 10am–12.30pm and 1.304pm, Harcourt Arboretum: Christmas wreath making with Tamsin Fraser. Make your own moss-based Christmas wreath using natural materials from the Botanic Garden and Harcourt Arboretum. Tickets: £45; to book: www.botanic-garden.ox.ac.uk/whatson.

Final EpisodeLady Margaret Hall

First Episode

The first-ever revival of Terence Rattigan's First Episode will be performed on 28 and 29 November in the Simpkins Lee Theatre at Lady Margaret Hall in support of the new building project. Tickets: £15 and £35 from www.oxfordplayhouse.com/ticketsoxford/#event=19347 or 01865 305305. Trailer: http://youtu.be/RVquxG496X0.

Queen's

Carols from Queen's

A candlelit concert of carols old and new will be held at 7.30pm on 19 December in the chapel. Tickets available from www.oxfordplayhouse.com/ticketsoxford; for more information: elaine.evers@queens.ox.ac.uk or 01865 279125.

Exhibitions

Bodleian

7 Nov–23 Dec: Creative Greats: Exeter College at 700. A display of books and manuscripts from renowned alumni and fellows marks the 700th anniversary of the foundation of Exeter.

28 Nov–20 Mar: Remembering Radcliffe: 300 years of science and philanthropy. A celebration of the life and legacy of John Radcliffe, royal physician and philanthropist, and the three iconic Oxford buildings which bear his name: the Radcliffe Infirmary, Observatory and Camera.