Notices

  • Thursday 11 December 2014
  • NO. 5081
  • VOL. 145

Consultative Notices

Congregation Discussion on possible changes to Statute XII

The transcript of the Discussion in Congregation on possible changes to Statute XII was published in the Gazette of 27 November 2014. Further comments from members of the University are welcome and should be sent to sarah.thonemann@admin.ox.ac.uk by 5pm on 12 December.

Committee on Statutes before the Privy Council

Wadham College: Revised Statutes

The Committee on Statutes before the Privy Council, acting under authority delegated to it by Council, is minded to give consent on behalf of the University to the revised statutes of Wadham College, approved by the Governing Body on 3 December 2014, in so far as such consent is required by section 7(2) of the Universities of Oxford and Cambridge Act 1923. The consent of the committee to the amendments to the statutes will be effective 11 days after publication of this notice unless written notice of a resolution, signed by at least 20 members of Congregation and calling upon Council to withhold that consent, has been given to the Registrar by noon on Monday, 22 December.

The effect of the amendments is to (i) remove the restriction on the number of Visiting Fellows and transfer the detailed provisions relating to Visiting Fellows into the by-laws; and (ii) delete the reference to a prescribed retirement age for the Officers of the College following the decision of the college to introduce an Employer Justified Retirement Age (details of which are set out in the college's by-laws).

General Notices

Gazette distribution arrangements

Publication dates

This is the final Gazette of Michaelmas term.

The first Gazette of Hilary term will be published on 15 January. The usual deadlines will apply.

Subscriptions from Hilary term

From the start of Hilary term 2015, we are changing the way in which deliveries of the Gazette are managed. This also affects the other publications delivered alongside the Gazette: Blueprint, the Oxford Magazine and the OUP Annual Report.

What currently happens?

New members of Congregation have, up until now, ticked a box on their application form to indicate whether they want to receive the Gazette. If so, they receive copies of the Gazette to the address registered on their Congregation form, accompanied by Blueprint and the Oxford Magazine. The limitations of this system are:

  • anyone who wishes to receive one of the publications must also have the other two
  • members of University and college staff who are not also members of Congregation may not receive these print publications  
  • deliveries can only be made to certain buildings.

What is changing?

An opt-in subscription service is now available at www.staffsubs.ox.ac.uk, where any current member of University or college staff with an Oxford username (single sign-on account) can:

  • opt into receiving email notifications of new online issues of the Gazette, Blueprint, the Oxford Magazine and/or the OUP Annual Report (which can be sent to any email address); and/or
  • opt into deliveries of printed editions of the Gazette, Blueprint, the Oxford Magazine and/or the OUP Annual Report, and choose their preferred delivery address from a list of all college or University buildings.

We are also pleased to offer the option for staff to receive email notifications when new issues of Oxford Today, the University's alumni magazine, are published online. (Printed issues of Oxford Today are only available to alumni; if you already receive a print copy of Oxford Today, this will not be affected by these changes.)

Why is this change happening?

  • Avoiding waste: we know that we currently send lots of publications to people who don't want them, because we haven't previously been able to record individuals' preferences (for instance, we are sending 36 issues of the Gazette each year to people who only want Blueprint).
  • Expanding distribution: by having our own database we can offer all members of staff – not just members of Congregation – access to the Gazette and other publications.
  • Encouraging readers to consider reading the Gazette online instead of receiving print copies.

Why should I read the Gazette online?

We would like to encourage staff to read the Gazette (and Blueprint) online, to save environmental and financial resources. (From January 2015, the Oxford Magazine will also be available online.) Advantages of reading online include:

  • Earlier access to content – the Gazette and Blueprint are available online on Thursday mornings; print copies are not delivered until Fridays.
  • We send weekly emails listing all new and important information contained in the latest issue of the Gazette, with links directly to those notices and to popular content (such as job vacancies and classified adverts).
  • Emails are also sent for each new issue of Blueprint, with a list of articles and features.
  • There are links throughout the online Gazette straight to further information – no need to type URLs. Both the PDF and webpage versions have these links.
  • You can read issues on computers, phones, tablets – anywhere you have access to the internet – or download PDFs to your device for reading offline later. (You can also print the PDFs easily if you want hard copies of certain issues/supplements).
  • Access to 20 years' back issues of the Gazette, all of which can be searched by year and keyword, and access to 4 years’ back issues of Blueprint.

However, we know that not everyone can – or wants to – read online editions. We are therefore continuing to make each publication available as a print edition to any member of staff (or retired member of Congregation) who wants one.

What do I need to do?

Please note: if you have already signed up at www.staffsubs.ox.ac.uk, or if you have received confirmation of your continued subscription already, there is nothing you need to do – this notice is a reminder for people who have yet to subscribe.

Current members of staff
  • If you have already set up email alerts for new online issues of the Gazette and/or Blueprint, and you want to continue receiving these and not make any other changes, there is nothing you need to do – your email alerts will continue to arrive as before.
  • If you want to start receiving email notifications of new online issues of the Gazette, Blueprint, the Oxford Magazine, the OUP Annual Report and/or Oxford Today, visit www.staffsubs.ox.ac.uk and set your preferences.
  • If you wish to receive (or continue to receive) print copies of the Gazette and/or Blueprint and/or the Oxford Magazine, visit www.staffsubs.ox.ac.uk and set your preferences. If you don't complete the webform, you will not receive any print copies of any of these publications with effect from January 2015.
Retired members of Congregation

If you are already receiving print copies of the Gazette, Blueprint and/or the Oxford Magazine, and you want to continue receiving the same publications at the same address, you don't need to do anything. However, if you would like to change which publications you receive, or the address at which you receive them, please email us at gazette@admin.ox.ac.uk or telephone 01865 280549 to let us know your new preferences.

Paid subscribers

If you have paid for your subscription this academic year, you will continue to receive the Gazette, Blueprint and the Oxford Magazine (or just the Oxford Magazine, depending on your subscription) until the end of the 2014/15 academic year. If you don't want to change this, you don't need to do anything. However, if you would like to change which publications you receive, please email us at gazette@admin.ox.ac.uk or telephone 01865 280549 to let us know your new preferences.

Library, common room, reception/porters' lodge copies and other copies not addressed to individuals

These will continue to be delivered as before.

OUP staff

We have emailed all OUP staff who are on our list of people receiving the Gazette. If you are a member of OUP staff who receives the Gazette (and wishes to continue receiving it) and you have not had such an email, please email gazette@admin.ox.ac.uk to let us know your choice of publications from January.

Any other readers

If you do not fall into one of the above categories, please see www.ox.ac.uk/subscriptions for information about the options available to you.

Further information

For further information, and the answers to frequently asked questions, please see www.ox.ac.uk/gazette/subs.

Nominating Committee for the Vice-Chancellorship

Update

To inform the early stages of its work, the Nominating Committee for the Vice-Chancellorship carried out a consultation across the collegiate University, inviting contributions from individuals, divisions, departments and faculties, and colleges. In addition, the committee met twice with representatives of OUSU. All the comments have been taken into account by the committee and the committee would like to thank all those who participated in the consultation. 

The committee has now finalised the further particulars for the post. They are available on the University’s website at www.ox.ac.uk/vcnomcom and they will also be available through Perrett Laver. The closing date for the post is 5 January 2015. The committee will meet shortly afterwards to consider the applications. The committee aims to propose a name to Council early in Trinity term 2015.

If members of the collegiate University have any questions about the work of the committee, they should contact Emma Rampton, Deputy University Secretary ((2)70002 or emma.rampton@admin.ox.ac.uk).

MSt in Theology

New Testament Set Texts for examination in 2015

Galatian

Luke 22–24

Acts 1–5

Martyrdom of Polycarp 9–19

Committee on Animal Care and Ethical Review

Annual Report 2013–14

The University's local ethical review process, set up under the Animals (Scientific Procedures) Act, is required to report annually to Council and, through it, to Congregation. The process became operational on 1 April 1999 and continues to be applied to all animal-related research projects across the University.

The University has in place a rigorous ethical review process that will consider all new project licence applications and maintains an ongoing review of current licences in order to provide assurance of compliance with the requirements of the licensing authority. The process, agreed by Council on the advice of the then Committee on Animal Care, has received the necessary Home Office endorsement and continues to work to ensure compliance with national and European legislation in respect of animals that are used in connection with scientific research. The multi-staged review process is designed to provide ethical advice with respect to project licence applications; to provide support and advice on animal welfare and ethical issues; to promote the use of ethical analysis to increase awareness of animal welfare issues; and to develop initiatives leading to the widest-possible application of replacement, reduction and refinement strategies (the 3Rs). Reviews are undertaken of applications, amendments, current project licences, relevant management and training issues, care and accommodation standards for all work involving Oxford researchers in the UK. The University also extends the principles of animal care and ethical review to cover research projects involving Oxford researchers that take place across Europe and the rest of the world. It is expected that any research that takes place outside the UK in which Oxford researchers actively participate will continue to meet the high standards of care and welfare of animals that are required by the Animals (Scientific Procedures) Act. The promotion of the 3Rs takes place through the provision of information, training, and a forum for discussion as a sub-committee of the Animal Care and Ethical Review Committee.

The Animals (Scientific Procedures) Act requires that research with animals is properly justified, that any alternatives are fully considered, and in all cases that animal suffering is minimised. The University's policy on the use of animals in scientific research requires that all those involved in animal-based research are proactive in pursuing the 3Rs and engage fully in the ethical review process. It also commits the University to providing standards of accommodation and care that exceed, wherever possible, the minimum standards required by legislation. The Director of Biomedical Services works with animal care staff and researchers to ensure that animal facilities are managed and maintained as efficiently and to as high a standard as possible. The Biomedical Sciences Building, which was completed in 2008/9, has raised standards of animal welfare through the provision of centralised, high-quality facilities for animals from the University's Science Area.

The University's Veterinary Surgeons are involved in the local ethical review process at all stages and are fully integrated into Biomedical Services. The Veterinary Surgeons liaise with animal care staff and researchers and ensure that all aspects of animal health and welfare are considered at all stages of research projects. Refresher courses have been developed to ensure that researchers are kept informed of new developments, improvements in techniques and emerging best practice. A website and email list are utilised for the dissemination of details on opportunities to share resources, promote best practice techniques and highlight current legislation thereby facilitating a reduction in the number of animals used.

The ethical review process has reviewed project licence applications, amendments and ongoing work under licence, in addition to considering a range of more general issues. In each case, careful consideration is given to the balance of costs and benefits and the extent to which the principles of the 3Rs have been applied to proposals. The process itself is kept under review and aims to be as flexible as possible in order to ensure optimum effectiveness. The committee has reviewed nine applications for project licences during the period December 2013 to October 2014, of which three were referred for further work and subsequently considered again in full committee. The committee also reviewed eleven applications to amend project licences, of which three were referred for second review in full committee, and a further three applications for minor amendments to current project licences were approved by Chairman's action on recommendation by the NVS and NACWO. The committee has received eight retrospective review reports during the year.

The Animals (Scientific Procedures) Act was revised in 2012 in order to transpose the European Directive 2010/63/EU that covers the protection of animals used for scientific purposes. The aim of the revision is to define a minimum standard of animal welfare throughout Europe. The revised legislation came into force on 1 January 2013 and guidance on implementation of the Act was published later in that year. The Animal Care and Ethical Review Committee (ACER) appointed a sub-committee in June 2013 to revise the existing Animal Use Policy for the University. The revised policy will be considered by ACER in Michaelmas term 2014.

The revised Act required changes to the review and application processes involved in licensing of establishments where scientific procedures are undertaken, licensing of projects and of all persons involved in working with animals. The Act requires the creation of new appointments of persons responsible for the oversight of specific aspects of the internal review process. The new appointments include Named Training and Competence Officers who review applications for personal licences and Named Information Officers who are required to provide and disseminate advice on new procedures and techniques and assist with the promotion of best practice in animal welfare and husbandry; these roles have been filled by existing staff at the University. The Establishment Licence Holder remains responsible for the performance and conduct of the Named Persons within the University.

During the year the committee also discussed the implications for the University of the Brown report on an independent enquiry following the infiltration of another establishment and allegations of non-compliance and bad practice at that establishment. An analysis of the recommendations made in the Brown Report against the Ethical Review Process currently employed at Oxford indicated that current procedures provided a robust review model that is fully compliant with the requirements of A(SP)A and the EU Directive. The committee has begun a review of current strategy and intends to implement a revised rolling plan of work for future reviews and promotion of best practice in animal welfare and ethical review to further strengthen the process. The committee also recommended a policy of greater openness on matters involving animal research and as a result initial steps have been taken to develop liaison with external organisations to promote a better understanding of research involving animals at Oxford.

The Home Office online application system, ASPeL, is now operating and researchers across the University are in the process of converting their existing personal licences to the electronic format. The Home Office intends to extend the service to include project licence applications at a future date. Online applications for project licences direct to the Home Office will only take place after the ethical review process within the University has been completed and the application has been approved by the Establishment Licence Holder.

At the University of Oxford animals are used in research only where there is no satisfactory alternative available. All projects are licensed by the Secretary of State after an assessment in which the potential benefits are considered against the adverse effects on the animals concerned. The University is a centre of expertise in a number of non-animal methods such as computer modelling, tissue culture, cell and molecular biology, and research with human subjects. These methods continue to be used and integrated into research projects wherever possible and appropriate, but animal experimentation remains necessary in certain circumstances. Research into the prevention and treatment of human diseases (including cancer, HIV, tuberculosis, Parkinson's, diabetes and heart failure); the study of host–parasite interactions (for example in malaria) continue to be areas where it is necessary to understand the interaction between systems (including the effects which chemical or neural changes may have on the circulation, respiration or other functions); or where it is necessary to study behaviour or complex brain functions: for example, transplantation and musculoskeletal research. The involvement of a broad range of individuals in the ethical review process, including lay members and animal care staff, ensures that it remains proactive in pursuing the adoption of best practice, promoting a culture of care and encouraging education and training to enhance staff skills and raise awareness of ethical issues.

Visiting Professorships

Medical Sciences

The Medical Sciences Board has conferred the title of Visiting Professor of Epidemiology on D Zaridze, PhD, DSc, MD, for a further period of 5 years from 1 December 2014.