Council and Main Committees

  • Thursday 31 October 2013
  • NO. 5039
  • VOL. 144

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 15 November.

Term of office of future Vice-Chancellors

Explanatory Note

The following changes provide for a fixed term of office of seven years for future Vice-Chancellors. This is in place of the existing provision for a period of office of five years, extendable by up to two further years. The proposed change reflects the views of the Nominating Committee which, during its deliberations leading to the appointment of the current Vice-Chancellor, considered that the appointment should be for a single term, and that a seven-year appointment is needed so that the potential field of candidates is not restricted and to enable a Vice-Chancellor to provide longer-term leadership. A period of office of five plus two years is not desirable as a Vice-Chancellor would be required to decide at the end of his or her third year whether to apply for the extension. The opportunity is also taken to update a reference to another regulation.

The changes also provide for the term of office of elected and appointed members on the Nominating Committee to be for a fixed term of seven years, to match the proposed term of office of the Vice-Chancellor, instead of five years at present. Consequently, it is proposed that elected and appointed members be ineligible for membership of the Nominating Committee, in elected or appointed positions, for a full term of seven years after completing a full seven-year term of membership. A further change is proposed to make clear that someone who has occupied a casual vacancy which comes to an end may be elected, or be appointed, to the same or a different position on the Nominating Committee for a full term, so long as the subsequent period of office on the committee is consecutive with the holding of the casual vacancy.

Text of Regulations

In Council Regulations 21 of 2002, concerning the office of the Vice-Chancellor, amend regulations 2, 3 and 5 as follows (new text underlined, deleted text scored through):

'Vice-Chancellor

2. The Vice-Chancellor shall hold office for five seven years on initial appointment, which may be extended by reappointment for up to two further years, save that, when a Vice-Chancellor vacates the office before the expiry of his or her full term of office and at a time other than the end of the academic year, his or her successor's period shall consist of the remainder of that academic year and five seven further years, which may be extended by reappointment for up to two additional years.

3. Any person shall be eligible for appointment as Vice-Chancellor if he or she can serve the full period permitted under regulation 2 above before reaching the retiring age as prescribed by the Regulations for the Employment of University Staff Retirement Dates of University Employees.

4. Subject to the provisions of regulation 2 above, no person shall be appointed Vice-Chancellor a second time, save that, if a Vice-Chancellor vacates his or her office before the expiry of a full term of office, a person who has previously been Vice-Chancellor may be appointed Vice-Chancellor again for one year (or, if the retiring Vice-Chancellor vacates his or her office at a time other than the end of an academic year, for the remainder of that academic year and one further year), and the age-limit in regulation 3 above shall not apply to such a second appointment.

5. The Vice-Chancellor shall be appointed or reappointed in accordance with the following procedure:

(1) Not less than one year before the initial period of office of a Vice-Chancellor is due to come to an end by lapse of time, a committee consisting of:

(a) the Chancellor, or, if the Chancellor is unable or unwilling to act, one of the members of Council nominated under the provisions of section 4 (7)–(10) of Statute VI, who shall if possible be appointed by the Chancellor for this purpose, or, if the Chancellor is unable or unwilling to make such an appointment, shall be appointed by Council, and who shall chair the committee;

(b)–(e) four persons, not also being members of Council, elected by Congregation;

(f)–(h) three persons appointed by Council, of whom, if the Chancellor is to chair the committee personally, one shall be one of the members of Council nominated under the provisions of section 4 (7)–(10) of Statute VI;

(i)–(l) one person appointed by each of the divisional boards;

(m) the Chairman of the Conference of Colleges or his or her nominee;

(n) a person, not also being a member of Council, elected by the Conference of Colleges

shall report to Council with a recommendation either that the current Vice-Chancellor be reappointed for a further period of not more than two years, or that another, named, person be appointed as the next Vice-Chancellor.

(2) Not less than one year before any period of reappointment to the office of Vice-Chancellor is due to come to an end by lapse of time, the committee at paragraph (1) above shall report to Council with a recommendation that a named person be appointed as the next Vice-Chancellor.;

(23)

(a) The appointed and elected members of the committee at paragraph (1) above shall hold office for seven five years and shall not be eligible for a further period of office on the committee in either an appointed or an elected position reappointment or re-election until the expiry of seven five years from the date on which the first this period of office expires, except that a member appointed or elected for less than a full period in order to fill a casual vacancy may be reappointed or re-elected for one full consecutive period of seven years.

(b) A member of the committee elected under paragraph (1) (b)–(e) or (n) above who becomes a member of Council during his or her period of office shall immediately vacate his or her office; no person shall be appointed or elected under paragraph (1) (b)–(l) or (n) above if the result of his or her appointment or election would be that more than two members of the committee, excluding the chairman, were members of the governing body of any one college, society, or Permanent Private Hall; if this limit is exceeded by reason of persons being appointed or elected simultaneously by different bodies, the person or persons senior in academic standing shall be deemed appointed or elected to the extent permitted by the limit, and the other or others shall be deemed not appointed or elected (in the event of equality in academic standing, appointment or election being made by lot).

(34) When Council has considered the committee's report, and any further report on the appointment or reappointment which it may have requested the committee to make, Council shall submit to Congregation either the name of the person proposed for appointment, or a proposal for the reappointment of the current Vice-Chancellor, as the case may be.

(45)

(a) Council's proposal for the appointment of a new Vice-Chancellor shall be deemed approved unless it is rejected with at least 125 members voting in favour of rejection.

(b) If a proposal for the appointment of a new Vice-Chancellor is rejected, Council shall, after consultation with the committee, within two months nominate two persons to Congregation (of whom one may be the person previously rejected) and offer Congregation the choice between them.

(6)

(a) Council's proposal for the reappointment of the current Vice-Chancellor shall be deemed approved unless it is rejected with at least 125 members voting in favour of rejection.

(b) If a proposal for the reappointment of the current Vice-Chancellor is rejected, Council shall, after consultation with the committee, within two months submit to Congregation the name of another person for appointment as a new Vice-Chancellor, and the same procedure shall apply as at paragraph (5) above.

(57) If for any reason there is no Vice-Chancellor-elect able and willing to take up office on the laying down of office by a Vice-Chancellor, an Acting Vice-Chancellor shall be appointed under the provisions of regulation 7 below, until such time as a new Vice-Chancellor has been appointed under the procedure laid down in paragraphs (1)–(46) above.

6. As nearly as possible at the beginning of the academic year in which he or she takes up office, the Vice-Chancellor shall be admitted at a meeting of Congregation.

Acting Vice-Chancellor

7.

(1) In the event of the incapacity or the initiation of the removal procedure under Part G of Statute XII or absence from Oxford of the Vice-Chancellor, or in the event of a vacancy in the Vice-Chancellorship, one of the Pro-Vice-Chancellors shall be appointed Acting Vice-Chancellor.

(2) In the event that the Vice-Chancellor's membership of Council is terminated under section 9 (1) of Statute VI, one of the Pro-Vice-Chancellors shall be appointed chairman of Council.

(3) The appointment shall be made:

(a) by the Vice-Chancellor in the event of incapacity or absence, if the incapacity or absence is unlikely to be longer than two months;

(b) by the Chancellor if the incapacity or absence is likely to be for longer than two months, or the removal procedure under Part G of Statute XII has been initiated, or membership of Council has been terminated, or after an appointment under (a) has lasted for two months, or in the event of a vacancy in the Vice-Chancellorship;

(c) by Council in default of an appointment under (a) or (b).

8. An Acting Vice-Chancellor shall have all the functions and powers of the Vice-Chancellor.'

Council of the University

Nomination of external member of Council

Under regulation 9.3 of Congregation Regulations 2 of 2002, the nomination below shall be deemed to be approved unless not later than 4pm on Thursday, 31 October, the Registrar has received from not fewer than 20 members of Congregation a written request for a postal ballot to be taken in respect of that nomination.

Approval of nomination of the Right Honourable Lord Drayson as an external member of Council

The nomination by Council, under the provisions of section 4(7)–(10) of Statute VI, of the Right Honourable Lord Drayson as a member of Council for a period of two terms from Hilary term 2014, to fill the vacancy left by Sir Paul Nurse standing down from Council, is submitted for approval.

Notes on the nominated external member of Council

The Right Honourable Lord Drayson (Paul Drayson) graduated in Production Engineering (Aston University, 1982) and has a PhD in Robotics (Aston University, 1985). His early career was with BL Technology and Trebor Group as a Development Engineer. He then began his career as a science entrepreneur, founding Lambourn Food Company in 1987, leading its management buyout in 1989 and founding Genisys Development in 1991. In 1993 he co-founded and was Chairman and CEO of PowderJect, an Oxford University spin-out company that he led over ten years until the sale of the company in 2003. He was appointed to the House of Lords in 2004, was Parliamentary Under Secretary of State for Defence Equipment and Support and Minister of State for Business and Regulatory Reform from 2005–7 and was Minister of State for Science and Innovation from 2008–10. He has been a member of the Privy Council since 2008. In 2007 he co-founded Drayson Racing Technologies LLP, a motorsport research and development business based near Oxford airport, and he is currently Managing Partner. He has considerable motor-racing experience, including racing twice in the Le Mans 24-Hour. Lord Drayson was Science Entrepreneur in Residence at the Saïd Business School from 2003–5. He has been a member of the Advisory Board at Isis Innovation, Chairman of Oxford Children’s Hospital Appeal and since 2010 has been President of the Motorsports Industry Association. He is a Fellow of the Royal Academy of Engineering.

General Purposes Committee of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 15 November.

(a) Winchester Lecturership and Pavry Memorial Lecturership

Explanatory Note

These changes transfer responsibility for the appointment of the fund's board of management from variously Council and two obsolete boards to the academic divisions of the University, and reflect the updated name of the Board of the Faculty of Theology and Religion.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts, in §385 amend regulation 3 as follows (new text underlined, deleted text scored through):

'3. The management of the income of the fund, including all arrangements for the lectures, shall be the responsibility of a committee consisting of eight persons, who shall be:

(1) the Vice Chancellor or his or her representative;

(2) one person appointed by Council the Board of the Mathematical, Physical and Life Sciences Division;

(3) one person appointed by the General Board Board of the Medical Sciences Division;

(4) one person appointed by the Board of the Faculty of Social Studies Social Sciences Division;

(5) one person appointed by the Board of the Faculty of History;

(6) one person appointed by the Board of the Faculty of Philosophy;

(7) one person appointed by the Board of the Faculty of Law;

(8) one person appointed by the Board of the Faculty of Theology and Religion.

The persons appointed by Council and the General Board shall be from subject areas other than those represented under (4) (8) and shall keep in mind the interests of all subjects not represented by those five members.'

(b) Pirie-Reid Fund

Explanatory Note

This change transfers responsibility for the appointment of the fund's board of management from Council to the Student Health and Welfare Subcommittee of the Education Committee.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts, in §280 amend regulation 3 as follows (new text underlined, deleted text scored through):

'3. The fund shall be administered by a board of management consisting of up to six persons, to be appointed by Council the Student Health and Welfare Subcommittee of the Education Committee for such periods as it shall think fit, which shall determine the conditions of award of such scholarships, their several value and tenure, and the eligibility of candidates.'

(c) Establishment of Sassoon Visiting Fellows Fund

Explanatory Note

These regulations establish the Sassoon Visiting Fellows Fund for the endowment of a visiting fellowship and associated overheads at the Bodleian Libraries.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts, insert new §316 as follows, and renumber existing §§316–392 as §§317–393:

'§316. Sassoon Visiting Fellows Fund

1. The University receives with gratitude sums from Dr Joseph Sassoon to be held as permanent endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University as either expendable or permanent endowment to be held on the same trusts. The assets so held will be known as the Sassoon Visiting Fellows Fund ("the Fund").

2. The University shall retain as permanent endowment those of the assets in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

3. The University shall (a) apply the income of the Permanent Endowment; and (b) apply the income and, in its discretion, the capital of the remainder of the Fund (if any), towards the salary and expenses of the holders from time to time of a visiting fellowship at the Bodleian Libraries, and associated overheads.

4. Bodley's Librarian shall be responsible to the Curators of the University Libraries for the administration of the Fund and the application of its income.

5. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

6. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund and the Fellowship.

7. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

8. Regulations 1–10 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.

9. Subject to regulation 10, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

10. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

Congregation28 October

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Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Abate, A, Linacre

Campbell, F, All Souls

Forejt, V, Kellogg

Green, A L, Queen's

Hanganu, G, Exeter

Hansen, L N, University College

Jacob, P E, Jesus

MacKay, J, Linacre

Morton, C A, Linacre

Poole, P S, Department of Plant Sciences

Rasmussen, K B, Faculty of Computer Science

Rittscher, J, Wolfson

Schorn, B E, St John's

Smith, S, Christ Church

Thompson, S, Faculty of Clinical Medicine

Wauthier, F L-F, Wellcome Trust Centre for Human Genetics

Williams, S A, St Catherine's