Congregation

Congregation30 September

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Congregation8 October

noon

(1) Oration by the Vice-Chancellor

Mr Vice-Chancellor will address the House.

(2) Admission of Pro-Vice-Chancellors

The following persons will be nominated by the Vice-Chancellor to be his deputies for the year 2013–14 and will be admitted to office:

Dr S J Goss, MA DPhil Oxf, Fellow of Wadham

Professor W S James, BSc Birm, MA DPhil Oxf, Fellow of Brasenose

Dr S Mapstone, MA DPhil Oxf, Fellow of St Hilda's

Professor J N P Rawlins, MA DPhil Oxf, Fellow of Wolfson

Professor I A Walmsley, BSc Lond, PhD Rochester, Fellow of St Hugh's

Professor R W Ainsworth, MA DPhil Oxf, Master of St Catherine's

Frances Cairncross, MA Brown, MA Oxf, Rector of Exeter

Professor R J Carwardine, MA DPhil Oxf, President of Corpus Christi

Dr F Lannon, MA DPhil Oxf, Principal of Lady Margaret Hall

The Very Revd C A Lewis, MA DPhil Oxf, PhD Camb, Dean of Christ Church

Professor P Madden, MA Oxf, DPhil Sus, Provost of Queen's

The Revd R Waller, BD PhD Lond, MTh Nott, MA Oxf, Principal of Harris Manchester

(3) Admission of Clerks of the Market

J Hackney, BCL MA Oxf, Emeritus Fellow of St Edmund Hall and Wadham, nominated by the Chancellor, and R C S Walker, BA McGill, MA DPhil Oxf, Fellow of Magdalen, nominated by the Vice-Chancellor, will be admitted to office as Clerks of the Market for the year 2013–14.

¶ The Oration by the Vice-Chancellor and the admission of the Pro-Vice-Chancellors and Clerks of the Market will take place in Convocation House.

Congregation15 October

¶ Members of Congregation are reminded that any two members may, not later than noon on 7 October, give notice in writing to the Registrar that they intend to oppose or amend the amendments to Congregation Regulations at 1, any of the legislative proposals at 2–9, or the resolutions at 10–11 below (see the note on the conduct of business in Congregation below). If no such notice has been given, and unless Council has declared otherwise or the meeting has been adjourned, the changes to Congregation Regulations, the legislative proposals and resolutions shall be declared carried, and the meeting may be cancelled.

(1) Voting on changes to Congregation Regulations 1 of 2002: Membership of Congregation

Explanatory Note

The following changes, made on the recommendation of the Humanities Divisional Board, reflect the renaming of the Ruskin School of Drawing and Fine Art as the Ruskin School of Art. This change of name reflects more broadly that it is an "Art School" that covers all facets of art from drawing and painting through to sculpturing, film-making and performing.

Text of Regulations

In Congregation Regulations 1 of 2002, concerning membership of Congregation, delete existing regulation 1(8) and substitute (deleted text scored through):

'(8) the Tutors in Fine Art at the Ruskin School of Drawing and Fine Art;'.

Regulations to be made by Council if the Regulations are approved

1 In Council Regulations 2 of 2004, concerning other University Bodies, delete existing Part 7 and substitute (new text underlined, deleted text scored through):

'Part 7: Committee for the Ruskin School of Drawing and Fine Art

7.1. There shall be a Committee for the Ruskin School of Drawing and Fine Art consisting of:

(1), (2) two persons appointed by the Humanities Board, one of whom shall chair the committee;

(3) the Ruskin Master of Drawing;

(4)–(7) four other persons holding teaching posts in the Ruskin School, who shall be elected by all those holding such posts except the Ruskin Master of Drawing under arrangements as per Council Regulation 19 of 2002, regulations 31363944;

(8) a person appointed by the Committee of Senior Tutors.

7.2. (1) The committee may co-opt not more than five persons as additional members.

(2) The period of office for appointed, elected, and co-opted members shall be three years, and no appointed, elected or co-opted member shall serve more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(3) Notwithstanding regulation (2) above, in the case of appointed and co-opted members the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

7.3. The committee shall have the function and powers of a board of a faculty as defined in Council Regulations 19 of 2002, regulation 2, in respect of the Ruskin School and the Study of Fine Art in the University.

7.4. Student members shall be represented at meetings of the committee by:

(1) the chairman of the Ruskin School Joint Consultative Committee;

(2) a person appointed by the Ruskin School Joint Consultative Committee from among its own members.

7.5. The student members shall:

(1) serve for one year, and shall be eligible for re-election if they remain members of the Ruskin School Joint Consultative Committee;

(2) be entitled to speak at meetings of the committee but not to vote;

(3) respect the conventions of the committee as set out in its standing orders.

7.6. (1) No student member shall be present for the discussion of reserved business as defined in regulation 78 of the Regulations for Council.

(2) The student members shall receive the full committee agenda paper but not the papers or minutes relating to reserved business.'

2 In Council Regulations 16 of 2002, concerning divisions, delete regulation 1(3) and substitute (deleted text scored through):

'(3) Drawing and Fine Art (Ruskin School);'.

3 In Council Regulations 17 of 2002, concerning divisional boards, delete regulation 8(2)–(11) and substitute (deleted text scored through):

'(2)–(11) the chair of faculty board for each of the nine constituent faculties of the Division and the Head of the Ruskin School of Drawing and Fine Art ex officio;'.

4 In Section III of Council Regulations 24 of 2002, concerning statutory professorships, delete regulation §63 and substitute (new text underlined, deleted text scored through):

'§63. Ruskin Master of Drawing

1. The Ruskin Master of Drawing (who shall be regarded as a professor for the purposes of any statute or regulation) shall lecture and give instruction in drawing and other aspects of Fine Art on such conditions and with such other duties as Council shall from time to time determine. Subject to the supervision of the Committee for the Ruskin School of Drawing and Fine Art, he or she shall be responsible for the teaching and other necessary arrangements for the degrees in Fine Art, and for the general instruction in Fine Art of members of the University.

2. The Ruskin Master shall be appointed by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council;

(2) the head of the college to which the Ruskin Mastership shall be for the time being allocated by Council under any decree in that behalf, or, if the head is unable or unwilling to act, a person appointed by the governing body of the college;

(3) a person appointed by the governing body of the college specified in (2) of this clause;

(4) a person appointed by Council;

(5) a person appointed by the Humanities Board;

(6), (7) two persons appointed by the Committee for the Ruskin School of Drawing and Fine Art;

(8) a person appointed by the Visitors of the Ashmolean Museum;

(9) one person appointed by the Committee for the History of Art.

3. The interest on the capital sum accepted by the University from the late John Ruskin under the Deed of Declaration of Trust 1875 for the endowment of a Mastership of Drawing shall be used towards defraying the stipend of the Ruskin Master.'

5 Ibid, in regulation §132 concerning the Professor of the History of Art delete existing paragraph 2(9) and substitute (deleted text scored through):

'(9) a person elected by the Committee for the Ruskin School of Drawing and Fine Art.'

6 In Council Regulations 25 of 2002, concerning trusts, in §175 concerning the Hussey Lectures delete existing paragraph 2(5) and substitute (deleted text scored through):

'(5) one person elected by the Committee for the Ruskin School of Drawing and Fine Art.'

7 Ibid, in §299 concerning the Rhoades Commemorative Fund delete existing paragraph 3 and substitute (deleted text scored through):

'3. The Committee for the Ruskin School of Drawing and Fine Art shall be the board of management of the fund, and shall determine the conditions under which the bursaries shall be awarded.'

(2) Withdrawal of Legislative Proposal: Scatcherd Scholarships

In exercise of its powers under Regulation 2.20 of Congregation Regulations 2 of 2002, Council has withdrawn this legislative proposal (for explanatory note and text of legislation see Gazette No 4987, 3 May 2012, p491). A revised legislative proposal, bringing the restriction on candidates in line with the Equality Act 2010 by giving preference to persons who are ordinarily resident in (rather than requiring that candidates be citizens of) a number of European countries, is being submitted to Congregation in response to comments from the Charity Commission and discussion with the Privy Council Office.

(3) Voting on Legislative Proposal: Scatcherd Scholarships

Explanatory Note

The following legislative proposal brings the restriction on candidates in line with the Equality Act 2010 by giving preference to persons who are ordinarily resident in (rather than requiring that candidates be citizens of) a number of European countries.

WHEREAS it is expedient to change the existing provisions governing the Scatcherd Scholarships, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

In the Schedule to the Statutes (Supplement (1) to Gazette No 4633, 9 October 2002, pp133–59), after Part 72 insert the following new Part 731 (new text underlined, deleted text scored through):

'§316. Part 73: Scatcherd Scholarships

73.1. The University has received with gratitude a legacy from Mrs Jane Ledig-Rowohlt to be held as expendable endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University to be held on the same trusts. The assets so held will be known as the Scatcherd Scholarship Fund ("the Fund").

73.2. The University shall retain as permanent endowment those of the assets (if any) in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

73.3. The University shall (a) apply the income of the Permanent Endowment (if any); and (b) apply the income and, in its discretion, the capital of the remainder of the Fund, towards: (i) awarding scholarships to students of Oxford University of British citizenship allowing them to engage in study or research in other countries; and (ii) awarding scholarships to citizens of with preference being given to students ordinarily resident in a nation of continental Europe from the Atlantic to the Urals with the exception of Turkey.

73.4. The administration of the Fund, and the application of its income and capital, shall be the responsibility of the board of management of the Oxford Graduate Scholarship Fund.

73.5. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

73.6. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund and the Scholarship.

73.7. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

73.8. Regulations Sections 73.1–73.10 shall be deemed to be trust Regulations provisions under the provisions of Part D of Statute XVI.

73.9. Subject to regulation section 73.10, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

73.10. Any amendment to regulation section 73.3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

Regulations to be made by Council if the Statute is approved by Her Majesty in Council

1 In Part 2 of Council Regulations 25 of 2002, concerning trusts, delete §316 and renumber existing §§317–392 as §§316–391.

2 This regulation shall be effective from the date on which the Statute approved by Congregation on [date] is approved by Her Majesty in Council.

(4) Withdrawal of Legislative Proposal: Scatcherd Science Scholarships

In exercise of its powers under Regulation 2.20 of Congregation Regulations 2 of 2002, Council has withdrawn this legislative proposal (for explanatory note and text of legislation see Gazette No 4987, 3 May 2012, p492). A revised legislative proposal, bringing the restriction on candidates in line with the Equality Act 2010 by giving preference to persons who are ordinarily resident in (rather than requiring candidates be from, which implies and has historically be construed as citizens of) a number of European countries, is being submitted to Congregation in response to comments from the Charity Commission and discussion with the Privy Council Office.

(5) Voting on Legislative Proposal: Scatcherd Science Scholarships

Explanatory Note

The following legislative proposal amends the name and the board of management of the Scatcherd Science Scholarships and brings the restriction on candidates in line with the Equality Act 2010 by giving preference to persons who are ordinarily resident in (rather than requiring candidates be from, which implies and has historically be construed as citizens of) a number of European countries.

WHEREAS it is expedient to change the existing provisions governing the Scatcherd Scholarships, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

In the Schedule to the Statutes (Supplement (1) to Gazette No 4633, 9 October 2002, pp133–59), after Part 71 insert the following new Part 721 (new text underlined, deleted text scored through):

'§317. Part 72:Scatcherd Science Scholarships

72.1. The University accepts from the Trustee of the Campaign for Oxford Trust Fund the sum of £621,000, made possible by an extremely generous benefaction from Mrs Jane Ledig-Rowohlt, to establish a fund, the net income of which shall be applied in the funding of Scatcherd ScienceScholarships for the support of graduate study in science.

72.2. The fund shall be administered by the International Committee. The administration of the Fund, and the application of its income, shall be the responsibility of the board of management of the Oxford Graduate Scholarship Fund.

72.3. The scholarships shall be awarded to persons from any European country (other than the U.K. or Turkey but including Russia and all other countries to the west of the Urals) to enable them students to study for a graduate degree of the University in a science subject (including mathematics and medicine). The committee shall endeavour to ensure that at any one time one of the scholarships shall be held by a person from a country outside the European Union. Preference will be given to candidates ordinarily resident in any European country (other than the UK or Turkey but including Russia and all other countries to the west of the Urals).

72.4. Any income not spent in any year shall be carried forward for expenditure in subsequent years.

72.5. Council shall have power to alter this decree Part from time to time, provided that the main object of the fund, as defined in clause 1 section 72.1 above, is always kept in view.'

Regulations to be made by Council if the Statute is approved by Her Majesty in Council

1 In Part 2 of Council Regulations 25 of 2002, concerning trusts, delete §317 and renumber existing §§318–392 as §§317–391.

2 This regulation shall be effective from the date on which the Statute approved by Congregation on [date] is approved by Her Majesty in Council.

(6) Withdrawal of Legislative Proposal: Griffiths Memorial Studentship

In exercise of its powers under Regulation 2.20 of Congregation Regulations 2 of 2002, Council has withdrawn this legislative proposal (for explanatory note and text of legislation see Gazette No 4983, 15 March 2012, p382). A revised legislative proposal, bringing the restriction on candidates in line with the Equality Act 2010 by giving preference to persons who are ordinarily resident in (rather than requiring that candidates be citizens of) the United Kingdom, is being submitted to Congregation in response to comments from the Charity Commission and discussion with the Privy Council Office.

(7) Voting on Legislative Proposal: Jeremy Griffiths Memorial Studentship Fund

Explanatory Note

The following legislative proposal amends the nature of and selection committee for the studentship, and brings the restriction on candidates in line with the Equality Act 2010 by giving preference to persons who are ordinarily resident in (rather than requiring that candidates be citizens of) the United Kingdom.

WHEREAS it is expedient to change the existing provisions governing the Jeremy Griffiths Memorial Studentship Fund, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

In the Schedule to the Statutes (Supplement (1) to Gazette No 4633, 9 October 2002, pp133–59), after Part 78 insert the following new Part 791 (new text underlined, deleted text scored through):

'§138. Part 79: Jeremy Griffiths Memorial Studentship Fund

79.1. The University accepts with gratitude from Mr and Mrs John Griffiths a gift of assets to establish a fund in memory of their son, to be known as the Jeremy Griffiths Memorial Studentship Fund.

79.2. The board of management for the fund shall be the Board of the Faculty of English Language and Literature, which shall make regulations concerning the award of the studentship.

79.3. The net income of the fund shall be used, if there is a suitable candidate, to provide a studentship to a citizen of the United Kingdom to study for a taught graduate degree in a field relating to the history of the book in the British Isles before 1625

79.4. The selection committee for the studentship shall consist of

(1) the Director of Graduate Studies of the Board of the Faculty of English Language and Literature;

(2) the Reader in Bibliography and Textual Criticism;

(3) the University Lecturer in Palaeography;

(4) the J.R.R. Tolkien Professor of English Literature and Language or his or her nominee;

(5), (6) two persons appointed by the Governing Body of St John's College.

Selection of the studentship recipient will be in line with Faculty graduate admissions procedures in consultation with the J.R.R. Tolkien Professor of English Literature and Language, the Jeremy Griffiths Professor of Medieval English Palaeography and St Hilda's College, as necessary.

79.5. The studentship shall be tenable at St John's Hilda's College.

79.6. The studentship shall normally be awarded for a period of two one years but and may be renewed for not more than one further year for a student continuing to the MPhil English.

79.7. Holders of the studentship shall be required to submit an annual report to the board of management, and cContinued tenure of the award shall depend upon satisfactory progress towards completion of the graduate degree concerned.

79.8. Income not expended in any year shall be carried forward for expenditure in subsequent years.

79.9. Council shall have power to amend this decree Part from time to time, provided that the purposes of the fund, as defined in cll. sections 79.1, and 79.3, and 5 above, shall always be kept in view.'

Regulations to be made by Council if the Statute is approved by Her Majesty in Council

1 In Part 2 of Council Regulations 25 of 2002, concerning trusts, delete §138 and renumber existing §§139–394 as §§138–393.

2 This regulation shall be effective from the date on which the Statute approved by Congregation on [date] is approved by Her Majesty in Council.

(8) Withdrawal of Legislative Proposal: Prendergast Fund

In exercise of its powers under Regulation 2.20 of Congregation Regulations 2 of 2002, Council has withdrawn this legislative proposal (for explanatory note and text of legislation see Gazette No 4997, 19 July 2012, p643). A revised legislative proposal, bringing the restriction on candidates in line with the Equality Act 2010 by removing criteria which can only be met by Roman Catholic men and by giving preference to persons who are ordinarily resident in (rather than requiring that candidates be born in, with parents who are citizens of) the Republic of Ireland, is being submitted to Congregation in response to comments from the Charity Commission and discussion with the Privy Council Office.

(9) Voting on Legislative Proposal: Prendergast Fund

Explanatory Note

The following legislative proposal brings the restriction on candidates in line with the Equality Act 2010 by removing criteria which can only be met by Roman Catholic men and by giving preference to persons who are ordinarily resident in (rather than requiring that candidates be born in, with parents who are citizens of) the Republic of Ireland.

WHEREAS it is expedient to change the existing provisions governing the Prendergast Fund, NOW THE UNIVERSITY OF OXFORD, in exercise of the powers in that behalf conferred upon it by the Universities of Oxford and Cambridge Act, 1923, and of all other powers enabling it, ENACTS, subject to the approval of Her Majesty in Council, AS FOLLOWS.

In Part 47 of the Schedule to the University Statutes (Supplement (1) to Gazette No 4633, 9 October 2002) delete section 47.1 and substitute (new text underlined, deleted text scored through):

'47.1. The bequest of the residue of the estate of Dr J.S. Prendergast shall be used:

(1) for the creation of two bursaries to be held by members of the Order of St Benedict belonging to Glenstal Abbey, Murroe, County Limerick, while they pursue their studies at St Benet's Hall, the maximum value of such bursaries to be set by the board of management for the bequest at its discretion; and

(2) to assist students persons born in the Republic of Ireland whose parents are citizens of the Republic of Ireland to proceed to the University for the purpose of either taking their degrees or undergoing postgraduate courses. Preference will be given to candidates ordinarily resident in the Republic of Ireland.'

(10) Voting on Resolution authorising the allocation of the Mathematical Institute building (Building 177) on St Giles'

Explanatory Note

On 24 March 2009, Congregation authorised the allocation of a site on the Radcliffe Observatory Quarter for the construction of a new Mathematical Institute building. The Mathematical Institute relocated to the new building in September 2013.

The relocation of the Mathematical Institute frees up three properties, including its former main building (Building 177) on St Giles'. Council (on the recommendation of the Planning and Resource Allocation Committee and its Buildings and Estates Subcommittee) proposes that this building be allocated to the Department of Statistics. This allocation will create a hub for Statistics in Oxford, consolidating activity that is currently split across three buildings, and provide space for planned growth. Statistics will continue to have one small satellite site (within the Henry Wellcome Building for Gene Function).

Text of Resolution

That, following the relocation of the Mathematical Institute to the Radcliffe Observatory Quarter, the Mathematical Institute building (Building 177) on St Giles' (approximately 1,895 sq m net usable area) be allocated to the Department of Statistics.

(11) Voting on Resolution authorising the allocation of space at the Radcliffe Observatory Quarter

Explanatory Note

The University's Museums all have need of space to house those artefacts for which there is insufficient space within their main buildings. For the long term, consideration is being given to the development of a Joint Museums' Collections Study Centre which would bring together all such artefacts on a single site. In the meantime, these needs are being met by various space allocations in and around Oxford. The Ashmolean Museum has, since 2005, used space in the Harkness Building on the Radcliffe Observatory Quarter for this purpose. Congregation is asked to authorise the extended use of that space.

As the Harkness Building is marked for demolition in delivery of the Radcliffe Observatory Quarter Masterplan, only a temporary allocation is proposed.

Text of Resolution

That 919 sq m net usable area in the Harkness building be allocated to the Ashmolean Museum on a temporary basis until 31 December 2018, or, if earlier, until a Joint Museums' Collections Study Centre (or alternative long-term solution to the museums' need to accommodate their reserve collections) is available for use.


1 The number is subject to the approval of other legislative proposals and may therefore change.

Note on procedures in Congregation

¶ Business in Congregation is conducted in accordance with Congregation Regulations 2 of 2002 (www.admin.ox.ac.uk/statutes/regulations/529-122.shtml). A printout of these regulations, or of any statute or other regulations, is available from the Council Secretariat on request. A member of Congregation seeking advice on questions relating to its procedures, other than elections, should contact Mrs F Burchett at the University Offices, Wellington Square (telephone: (2)80199; email: felicity.burchett@admin.ox.ac.uk); questions relating to elections should be directed to the Elections Officer, Ms S L S Mulvihill (telephone: (2)80463; email: elections.office@admin.ox.ac.uk).