Council and Main Committees

  • Thursday 26 June 2014
  • NO. 5066
  • VOL. 144

Council of the University

Corrigendum: please note that the deadline for a postal ballot request  regarding the nomination below is 4pm on Friday, 25 July.

Nomination of external member of Council

Under regulation 9.3 of Congregation Regulations 2 of 2002, the nomination below shall be deemed to be approved unless not later than 4pm on Friday, 25 July, the Registrar has received from not fewer than 20 members of Congregation a written request for a postal ballot to be taken in respect of that nomination.

Approval of nomination of Mr David Norgrove as an external member of Council

The nomination by Council, under the provisions of section 4 (7)–(10) of Statute VI, of Mr Norgrove  as a member of Council for a four-year period from Michaelmas term 2014 to fill the vacancy left by Ms Alice Perkins standing down after two terms as an external member of Council, is submitted for approval.

Notes on the nominated external member of Council

David Norgrove graduated in Modern History (Exeter College, 1971) and has a diploma in Economics from Cambridge and an MSc in Economics from the London School of Economics. He joined the Treasury as an economist in 1972 and subsequently worked on relations with the IMF, in the Central Policy Unit and on a review of public expenditure accounting. He took leave from the Treasury to spend two years working for First National Bank of Chicago. Mr Norgrove was Private Secretary to the Prime Minister, Mrs Thatcher, between 1985 and 1988, before moving to Marks and Spencer in 1988. At Marks and Spencer he held a number of roles including as Divisional Director for Europe and of Menswear, reviewing the business strategy, and in Executive Director roles between 2000 and 2004. He was the first Chair of the Pensions Regulator 2005–10, and chaired the government review of the family justice system 2010–11. He has been a Trustee, Chair of the Audit Committee and Deputy Chair at the British Museum and carried out a review of governance of the Arts Council in 2012. He has chaired the Low Pay Commission since 2009 and has chaired the Family Justice Board, which is charged with the implementation of the Family Justice Review, since 2011. He was chairman of Pensions First, a company offering risk management solutions and analytics to pension schemes, banks and insurance companies in the UK and US, between 2011 and May 2014. 

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 11 July.

(a) Regulations for University Officers (Vice-Chancellor)

Explanatory Note

In Michaelmas term 2013 the legislation concerning the appointment of future Vice-Chancellors was amended to provide for a fixed term of office of seven years. It also restricts eligibility to those who can serve the full term of seven years before reaching the retirement age as prescribed by the Regulations for the Employment of University Staff (ie the Employer Justified Retirement Age or EJRA). Those over 60 are therefore not eligible because they cannot serve the full term before reaching the retirement age of 67.

It is important that the University considers the provisions of the Equality Act 2010, not only in relation to the age at retirement but also in relation to the age at appointment. The former is dealt with by the EJRA, but, as the legislation currently stands, the latter is not sufficiently covered. Further, the restriction on the age at appointment is undesirable in that it might rule out as ineligible a number of suitably qualified candidates. For both reasons it is therefore proposed to amend the legislation to remove the requirement that an individual needs to be able to serve the full term of seven years before reaching the retirement age.

The opportunity is also taken to amend the legislation to replace the word 'person', where it relates to the Vice-Chancellor, with 'individual'. The word 'person' where not otherwise qualified is now defined in Statute I as referring to 'the resident holder of a teaching, research, or administrative post' in the collegiate University, whereas eligibility for appointment as Vice-Chancellor is not restricted to such people.

Text of Regulations

In Council Regulations 21 of 2002, concerning the office of the Vice-Chancellor, amend regulations 2–6 as follows (new text underlined, deleted text scored through) and renumber existing regulations 7–39 as 8–40 respectively:

'Vice Chancellor

2. Subject to regulation 4 below, the The Vice-Chancellor shall hold office for seven years, save that, when a Vice-Chancellor vacates the office before the expiry of his or her full term of office and at a time other than the end of the academic year, his or her successor's period shall consist of the remainder of that academic year and seven further years.

3. Any individual person shall be eligible for appointment as Vice-Chancellor.

4. The Vice-Chancellor is subject to the provisions concerning retirement age if he or she can serve the full period permitted under regulation 2 above before reaching the retiring age as set out in prescribed by the Regulations for the Employment of University Staff.

5.4. Subject to the provisions of regulation 2 above, noNo individual person shall be appointed Vice-Chancellor a second time, save that, if a Vice-Chancellor vacates his or her office before the expiry of a full term of office, an individual person who has previously been Vice-Chancellor may be appointed Vice-Chancellor again for one year (or, if the retiring Vice-Chancellor vacates his or her office at a time other than the end of an academic year, for the remainder of that academic year and one further year), and the age-limit in regulation 43 above shall not apply to such a second appointment.

6.5. The Vice-Chancellor shall be appointed in accordance with the following procedure:

(1) Not less than one year before the period of office of a Vice-Chancellor is due to come to an end by lapse of time, a committee consisting of:

(a) the Chancellor, or, if the Chancellor is unable or unwilling to act, one of the members of Council nominated under the provisions of section 4 (7)–(10) of Statute VI, who shall if possible be appointed by the Chancellor for this purpose, or, if the Chancellor is unable or unwilling to make such an appointment, shall be appointed by Council, and who shall chair the committee;

(b)–(e) four persons, not also being members of Council, elected by Congregation;

(f)–(h) three persons appointed by Council, of whom, if the Chancellor is to chair the committee personally, one shall be one of the members of Council nominated under the provisions of section 4 (7)–(10) of Statute VI;

(i)–(l) one person appointed by each of the divisional boards;

(m) the Chairman of the Conference of Colleges or his or her nominee;

(n) a person, not also being a member of Council, elected by the Conference of Colleges

shall report to Council with a recommendation that a named individual person be appointed as the next Vice-Chancellor;

(2)

(a) The appointed and elected members of the committee at paragraph (1) above shall hold office for seven years and shall not be eligible for a further period of office on the committee in either an appointed or an elected position until the expiry of seven years from the date on which the first period of office expires, except that a member appointed or elected for less than a full period in order to fill a casual vacancy may be appointed or elected for one consecutive period of seven years.

(b) A member of the committee elected under paragraph (1) (b)–(e) or (n) above who becomes a member of Council during his or her period of office shall immediately vacate his or her office; no person shall be appointed or elected under paragraph (1) (b)–(l) or (n) above if the result of his or her appointment or election would be that more than two members of the committee, excluding the chairman, were members of the governing body of any one college, society, or Permanent Private Hall; if this limit is exceeded by reason of persons being appointed or elected simultaneously by different bodies, the person or persons senior in academic standing shall be deemed appointed or elected to the extent permitted by the limit, and the other or others shall be deemed not appointed or elected (in the event of equality in academic standing, appointment or election being made by lot).

(3) When Council has considered the committee's report, and any further report on the appointment which it may have requested the committee to make, Council shall submit to Congregation the name of the individual person proposed for appointment.

(4)

(a) Council's proposal for the appointment of a new Vice-Chancellor shall be deemed approved unless it is rejected with at least 125 members voting in favour of rejection.

(b) If a proposal for the appointment of a new Vice-Chancellor is rejected, Council shall, after consultation with the committee, within two months nominate two individuals persons to Congregation (of whom one may be the individual person previously rejected) and offer Congregation the choice between them.

(5) If for any reason there is no Vice-Chancellor-elect able and willing to take up office on the laying down of office by a Vice-Chancellor, an Acting Vice-Chancellor shall be appointed under the provisions of regulation 87 below, until such time as a new Vice-Chancellor has been appointed under the procedure laid down in paragraphs (1)–(4) above.

7.6. As nearly as possible at the beginning of the academic year in which he or she takes up office, the Vice-Chancellor shall be admitted at a meeting of Congregation.'

(b) Regulations for University Officers (Pro-Vice-Chancellors)

Explanatory Note

The legislation currently provides for the appointment of no more than five Pro-Vice-Chancellors with special responsibility for designated functions. It is proposed to amend this to enable the appointment of no more than the equivalent of five full-time Pro-Vice-Chancellors.

There are at present five Pro-Vice-Chancellors with special responsibility for designated functions: Development and External Affairs, Education, Personnel and Equality, Planning and Resources and Research/ASUC. Since not all hold full-time appointments, the proposed change would enable the appointment of more than five Pro-Vice-Chancellors through fractional appointments. This provision for fractional appointments allows greater flexibility, not only in terms of portfolios covered but in terms of the way in which posts are structured so as to attract a wider and more diverse pool of candidates.

Text of Regulations

In Council Regulations 21 of 2002, concerning Pro-Vice-Chancellors, amend regulation 9(1) as follows (new text underlined):

'Pro-Vice Chancellors

9. (1) There shall be no more than the equivalent of five full-time Pro-Vice-Chancellors who shall be appointed by the Vice-Chancellor subject to the approval of Council and each of whom shall have special responsibility for designated functions as agreed by Council on the recommendation of the Vice-Chancellor.'

(c) Regulations for Divisions (Heads of Division)

Explanatory Note

Two changes are made.

First, the regulations governing the selection committee for Heads of Division currently refers to those appointed by Council and by the divisional board as 'persons' and as 'member'. Since these regulations were drafted, the words 'person' and 'member' where not otherwise qualified have been defined in section 6(11) of Statute I to refer to 'the resident holder of a teaching, research, or administrative post' in the collegiate University, ie an internal. It is proposed to amend the regulations to allow for the appointment of externals to the selection committee by both Council and the divisional board. This amendment would restore the original meaning to the regulations.

Second, it is proposed to increase the number of members appointed by Council and by the divisional board from two each to three each. This is in line with what was done (through suspending the regulation) in the case of the appointment of the Head of the Humanities Division1. A permanent change is proposed to avoid the need to suspend the regulations on each occasion. Council is the appointing body for a Head of Division and this change preserves the balance on the committee of Council and divisional appointees.

Text of Regulations

In Council Regulations 16 of 2002, concerning Heads of Division, amend regulations 5–7 as follows (new text underlined, deleted text scored through):

'5. The head of each division shall be appointed by Council on the recommendation of a selection committee consisting of:

(1) the Vice-Chancellor;

(2)–(4) three individuals (2), (3) two persons appointed by Council;

(5)–(7) three individuals (4), (5) two persons appointed by the divisional board;

save that Council may appoint an additional individual as a member of a selection committee if such an appointment seems to Council to be desirable.

6. A selection committee shall be appointed on, or in anticipation of, each vacancy in the headship to act on that occasion.

7.

(1) A member of a selection committee may resign from that committee in order to offer himself or herself as a candidate for the headship, if he or she does so before the published closing date for the receipt of applications, or if he or she is invited after that date by the other members to do so.

(2) If a member resigns in such circumstances, Council shall nominate an individual a person to act in his or her place for the remainder of the proceedings to fill the vacancy.'

(d) Membership of the Value for Money Subcommittee of the Planning and Resource Allocation Committee

Explanatory Note

The following changes, made on the recommendation of the Planning and Resource Allocation Committee (PRAC), provide for a representative from Estates Services to be a member of the Value for Money Subcommittee of PRAC, in the light of (a) the decision taken in 2013 to disband the Environment Panel of the Buildings and Estates Subcommittee (from which membership of the Value for Money Subcommittee was formerly drawn) and (b) recent revisions to the Value for Money Subcommittee's terms of reference to reflect an increased focus on measurable objectives in 2013/14 and beyond.

Text of Regulations

In Council Regulations 15 of 2002, Part 34, concerning the Value for Money Committee of the Planning and Resource Allocation Committee, amend regulation 34.1 as follows (new text underlined, deleted text struck through):

'34.1. The Value for Money Subcommittee of the Planning and Resource Allocation Committee shall consist of:

(1) a person appointed by Council as chair of the committee;

(2)–(5) a member of Congregation from each of the academic divisions with relevant expertise, appointed by the Planning and Resource Allocation Committee;

(6) a member of Congregation from within the Academic Services and University Collections with relevant expertise, appointed by the Planning and Resource Allocation Committee;

(7) a member of Congregation from within the University Administration and Services with relevant expertise, appointed by the Planning and Resource Allocation Committee;

(8) the Chairman of the Domestic Bursars' Committee;

(9) a member of the Environment Panel of the Buildings and Estates Subcommittee, appointed by the chairman of the Buildings and Estates Subcommittee; a person from Estates Services with relevant expertise, appointed by the Planning and Resource Allocation Committee;

(10) one external person appointed by the Planning and Resource Allocation Committee who shall have relevant expertise at a senior level within either the public or the private sector.'


1Council also exercised its discretion to appoint a further (external) member.

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Clibbens, P H M, Somerville

Foulsham, A T, Trinity

Freeman, C, Wellcome Trust Centre for Human Genetics

Gordon, J N, Faculty of Law

Humphreys, S M, OCDEM

Spencer, A J, Faculty of Clinical Medicine

Twigg, S R F, Wolfson

Wheare, F H, Department of Computer Science

Wright, C R, Keble

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.