Council and Main Committees

  • Thursday 24 July 2014
  • NO. 5069
  • VOL. 144

Council of the University

Nomination of external member of Council

Under regulation 9.3 of Congregation Regulations 2 of 2002, the nomination below shall be deemed to be approved unless not later than 4pm on Friday, 25 July, the Registrar has received from not fewer than 20 members of Congregation a written request for a postal ballot to be taken in respect of that nomination.

Approval of nomination of Mr David Norgrove as an external member of Council

The nomination by Council, under the provisions of section 4 (7)–(10) of Statute VI, of Mr Norgrove  as a member of Council for a four-year period from Michaelmas term 2014 to fill the vacancy left by Ms Alice Perkins standing down after two terms as an external member of Council, is submitted for approval.

Notes on the nominated external member of Council

David Norgrove graduated in Modern History (Exeter College, 1971) and has a diploma in Economics from Cambridge and an MSc in Economics from the London School of Economics. He joined the Treasury as an economist in 1972 and subsequently worked on relations with the IMF, in the Central Policy Unit and on a review of public expenditure accounting. He took leave from the Treasury to spend two years working for First National Bank of Chicago. Mr Norgrove was Private Secretary to the Prime Minister, Mrs Thatcher, between 1985 and 1988, before moving to Marks and Spencer in 1988. At Marks and Spencer he held a number of roles including as Divisional Director for Europe and of Menswear, reviewing the business strategy, and in Executive Director roles between 2000 and 2004. He was the first Chair of the Pensions Regulator 2005–10, and chaired the government review of the family justice system 2010–11. He has been a Trustee, Chair of the Audit Committee and Deputy Chair at the British Museum and carried out a review of governance of the Arts Council in 2012. He has chaired the Low Pay Commission since 2009 and has chaired the Family Justice Board, which is charged with the implementation of the Family Justice Review, since 2011. He was chairman of Pensions First, a company offering risk management solutions and analytics to pension schemes, banks and insurance companies in the UK and US, between 2011 and May 2014. 

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 8 August.

(a) Regulations relating to the process for the approval of IT capital expenditure

Explanatory Note

It is proposed that a revised approval process be implemented for IT capital expenditure, under which Council, on the recommendation of the Planning and Resource Allocation Committee (PRAC), would approve a three-year rolling budget for IT capital (reviewed annually on the recommendation of PRAC) and IT Committee would be responsible for the management of that budget within the limits set out in Financial Regulations. This provides the IT Committee with the flexibility that is needed to manage changes in technology, requirements and priorities while maintaining strict oversight and accountability. Changes to the Financial Regulations and to the Regulations of PRAC, Capital Steering Group and IT Committee are proposed to put this into effect.

At the same time, the IT Committee is made responsible for any centrally run IT projects that are not funded from the IT capital budget; these are likely to be small in scale but would cover projects funded from, for example, JISC1.

Text of Regulations

1 In the Financial Regulations (Council Regulations 1 of 2010), amend regulation 1.5(2) as follows (new text underlined, deleted text scored through):

'(2) Financial Limits to Authorise Expenditure Commitments

Tables B, C, D, E and FE below summarise the upper internal limits on authority to commit to levels of expenditure (in contract or otherwise). Table B sets out those limits in respect of non-capital departmental expenditure (the rules concerning the authorisation and approval of research projects are set out in regulation 4.1). Tables C and D sets out limits in respect of capital expenditure together with reporting requirements. Table ED sets out the limits applicable to investment decisions and Table FE the limits applicable to the financial write-off of bad debts.'

2 Ibid, delete existing Table C and substitute (new text underlined, deleted text scored through):

'Table C Capital expenditure (other than centrally run IT projects)**

Limit £000 Requiring University Capital Funding  Not requiring University Capital Funding 
Over 4,000 • CSG recommends to PRAC
• PRAC recommends to Council
• Council approves
• CSG recommends to PRAC
• PRAC recommends to Council
• Council approves
1,000–4,000 *** • CSG recommends to PRAC
• PRAC approves and reports to Council
• CSG recommends to PRAC
• PRAC approves and reports to Council
100–1,000 • CSG recommends to PRAC
• PRAC approves
• Formal business case is required
• Sponsoring unit may approve up to £500k*
• Sponsoring division may approve up to £1,000k*
Below 100 • CSG recommends to PRAC
• PRAC approves
• Formal business case not needed
• Sponsoring unit may approve*

* Delegated authority given to divisional boards and heads of unit is subject to the overall budgetary limits approved by PRAC (see regulation 1.4 (1) above).

** For UAS capital projects, the Budget Subcommittee of PRAC is required to receive all proposals for review. In addition, for information technology proposals, the Information and Communications Technology Subcommittee of PRAC is also required to receive and review such projects. University capital funding is defined as those funds set out in the University's Capital Plan submitted to PRAC and includes funds from the Press and HEFCE as well as the University Capital Fund.

*** The Property Management Subcommittee of PRAC has a delegated authority level for sales and purchases involving amounts of up to £2m that are for property not held as an investment and are unrelated to capital projects.'

3 Ibid, insert new Table D as follows:

'Table D Capital expenditure (centrally run IT projects)

Limit £000 Within the IT Capital Budget**** Not requiring University Capital Funding
Over 4,000  • IT Committee recommends to Council
• Council approves
• IT Committee recommends to Council
• Council approves
1,000–4,000 • IT Committee approves and reports to Council • IT Committee approves and reports to Council
100–1,000 • IT Committee approves
• Formal business case is required
• IT Committee approves
• Formal business case is required
Below 100 • IT Committee approves
• Formal business case not needed
• IT Committee approves
• Formal business case not needed

**** The IT Capital Budget is determined on a three-year annual rolling basis by Council on the recommendation of PRAC.  In respect of the  IT capital budget, CSG's role is to support PRAC in the development of the overall capital budget, of which the IT capital budget is part, but not to make recommendations on individual projects within the IT capital budget. The respective roles of IT Committee, Capital Steering Group and PRAC in respect of the IT capital budget are set out in the regulations governing those committees.'

4 Ibid, rename existing tables D–F as E–G respectively and replace all references to them accordingly.

5 In Council Regulations 15 of 2002, Part 5, concerning the Planning and Resource Allocation Committee, amend regulation 5.4 as follows (new text underlined, deleted text scored through):

'5.4. The committee shall be responsible to Council for monitoring and implementing the University's Strategic Plan, setting its annual budget, and resource allocation. In particular, it shall be responsible for the following matters:

(1) reporting annually to Council on the implementation of the University's strategic plan through divisional and service plans;

(2) making recommendations to Council on updates of the University's strategic plan, with reference to divisional plans and with regard to financial sustainability;

(3) recommending the approval, or reference back, of five-year plans prepared annually by the divisional boards, the Department for Continuing Education, the services, and any other spending sectors, with reference to the University's financial sustainability and against the priorities set out in the University's strategic plan, and reporting to Council as appropriate;

(4) the preparation and annual updating of a five-year rolling plan for income and expenditure for all aspects of the academic, service, and other activities of the University (in the light of plans referred to under (3) above);

(5) making recommendations to Council on the University's annual budget in the light of the overall plan proposed by the Finance Committee and agreed by Council, the annual operating statements from the academic divisions and other spending sectors, and other relevant information;

(6) as part of its annual review of the University's capital budget, recommending to Council an IT capital budget which will be set and updated on a three-year rolling basis and which will be managed by the IT Committee as set out in the regulations governing that committee;

(7)(6) the development, implementation, refinement, and monitoring of resource allocation procedures to enable annual budgets to be set, and the making of recommendations to Council as appropriate;

(8)(7) the keeping under review of, and the making of recommendations to Council as necessary on, student numbers, the distribution of students between various categories, and levels of student fee;

(9)(8) the monitoring of the work of the academic divisions, the Department for Continuing Education, and the services sector against their approved plans and budgets;

(10)(9) the embedding within the University's processes and culture of greater economy (minimising the cost of an activity), greater efficiency (the relationship between the output of goods and services and the resources used to produce them) and greater effectiveness (the extent to which objectives are met), collectively known as 'value for money';

(11)(10) the oversight of, and the making of recommendations to Council on, the institutional financial arrangements between the University and the colleges, societies, and Permanent Private Halls in relation to the provision of teaching, research, administration and services;

(12)(11) the consideration of termly reports on the progress of the University's fundraising for capital and recurrent purposes;

(13)(12) approval of expenditure on capital projects (other than those within the IT capital budget or other centrally run IT projects) and space allocations and where appropriate reporting to Council on such approvals; and submitting recommendations to Council for expenditure on capital projects (other than those within the IT capital budget or other centrally run IT projects) and space allocations which require approval of Council, all in accordance with the financial limits set out in the Financial Regulations;.

(14)(13) the consideration of, and the giving of advice to Council on, the use of any resources which are not delegated or allocated to the academic divisions, services, or other bodies (whether trust funds, university reserves, unearmarked benefactions, capital funds, or reserves of any other description);

(15)(14) as appropriate, the consideration of, and the giving of advice to Council on, all aspects of the financial relationships between the University, HEFCE, and other external funding bodies.'

6 In Council Regulations 15 of 2002, Part 11, concerning the Capital Steering Group, amend regulation 11.2 as follows (new text underlined, deleted text scored through):

'11.2. The Capital Steering Group shall:

(1) consider and make recommendations to the Planning and Resource Allocation Committee on capital project proposals (excluding those within the IT capital budget approved by Council on the recommendation of PRAC or other centrally run IT projects) in accordance with the financial limits set out in the Financial Regulations;

(2) consider and make recommendations to the Planning and Resource Allocation Committee on any non-recurring revenue projects referred to the Capital Steering Group by the ICT Subcommittee of the Planning and Resource Allocation Committee or by the Buildings and Estates Subcommittee of the Planning and Resource Allocation Committee;

(3) ensure business cases, other than those that are the responsibility of the IT Committee as set out in the regulations governing that committee, have been appropriately prepared, signed by the appropriate officers of the University in accordance with the Financial Regulations and are consistent with the University's priorities and plans;

(4) consider and make recommendations to the Planning and Resource Allocation Committee on the acquisition, leasing and disposal of land and property in the functional estate;

(5) oversee the financial management of the design and construction of projects submitted in accordance with these regulations (excluding those within the IT capital budget or other centrally run IT projects);

(6) develop a long-term capital plan for submission to the Planning and Resource Allocation Committee.'

7 In Council Regulations 15 of 2002, Part 22, concerning the Information Technology (IT) Committee, amend regulation 22.4 as follows (new text underlined, deleted text scored through):

'22.4. The committee shall be responsible for:

(1) all matters relating to the management, including maintenance, of the University's central IT policies, facilities and services;

(2) the management of both the IT capital budget as approved by Council on the recommendation of PRAC and other centrally run IT projects. In particular, the committee shall be responsible for:

(i) the approval of expenditure on capital projects within the IT capital budget or other centrally-run IT projects, where appropriate reporting to Council on such approvals; and submitting recommendations to Council for expenditure on capital projects within the IT capital budget or other centrally run IT projects which require approval of Council, all in accordance with the financial limits set out in the Financial Regulations;

(ii2) overseeing all capital projects within the IT capital budget insofar as they relate to the University's central IT and in accordance with the approvals given by PRAC and Council or other centrally run IT projects funded from other sources and monitoring expenditure on those projects;

(iii) ensuring business cases in respect of the projects under (i) and (ii) above have been appropriately prepared, signed by the appropriate officers of the University in accordance with the Financial Regulations and are consistent with the University's priorities and plans;

(iv) reporting annually to PRAC on the commitment and expenditure of the IT capital budget;

(v) reporting annually to PRAC on proposals for updating the IT capital budget; and

(vi) accounting for the IT capital envelope on the basis of commitment, rather than actual expenditure.

The committee shall publish its procedures for exercising these responsibilities from time to time, subject to the approval of Council;

(3) the development and implementation of the University's strategy relating to IT;

(4) overseeing the development of key performance indicators, including the delivery of value for money;

(5) identifying and leading the management of strategic risk in relation to IT;

(6) developing and maintaining policies and regulations regarding the University's IT operations; and

(7) all other IT-related matters of an operational or strategic nature.'

(b) Student Health and Welfare Subcommittee of the Education Committee

Explanatory Note

The following changes, made on the recommendation of Education Committee, amend the regulations for the Student Health and Welfare Subcommittee of the Education Committee to (i) allow the Chair of the Subcommittee to be appointed by the Vice-Chancellor on the recommendation of Education Committee, so that the Chair can be drawn from a wider pool than members or former members of Education Committee; (ii) remove the requirement that there shall be an Advisory Panel for the Student Counselling Service; (iii) replace the term 'person' with the term 'individual', where necessary, to reflect changes to Statute I whereby the term 'person' is now understood to mean an internal member, unless otherwise specified; and (iv) replace the term 'chairman' with the gender-neutral term 'chair'.

Text of Regulations

1 In Part 32 of Council Regulations 15 of 2002, concerning the Student Health and Welfare Subcommittee of the Education Committee, amend existing regulation 32.1 and substitute (new text underlined, deleted text scored through):

'32.1. The Student Health and Welfare Subcommittee of the Education Committee shall consist of:

(1) a chairman appointed by the Vice-Chancellor on the recommendation of from among members or former members of the Education Committee;

(2) the Assessor;

(3) the Director of Student Welfare and Support Services;

(4) a Senior Tutor elected by the Conference of Colleges;

(5) a Tutor for Graduates elected by the Conference of Colleges;

(6) a person elected by the Conference of Colleges;

(7) a College Nurse appointed by the Association of College Nurses;

(8) the Head of the Disability Advisory Service;

(9) an individual person elected by the Association of Oxford College Medical Officers;

(10) the Vice-President (Welfare and Equal Opportunities), Oxford University Student Union;

(11) the Head of the Student Counselling Service or his or her nominee.'

2 Ibid, delete existing regulations 32.6–32.10 concerning the Advisory Panel for the Student Counselling Service.

(c) Oxford University Museums Board and the Visitors of the Botanic Garden

Explanatory Note

Further to recommendations made by the ASUC review of the Botanic Garden and Harcourt Arboretum, it is proposed that the Director and the Chair of the Board of Visitors of the Botanic Garden become members ex officio of the Oxford University Museums Board (OUMB) and that the Director of the Oxford University Museum of Natural History become a member ex officio of the Visitors of the Botanic Garden. It is also proposed that the terms of reference of the Oxford University Museums Board be amended so as to include oversight of the Botanic Garden. The opportunity has also been taken to (i) replace the term 'chairman' with the gender-neutral term 'chair'; (ii) update an outdated reference to the former Committee for the Museums and Scientific Collections; and (iii) replace the term 'person' or 'member' with the term 'individual', where necessary, to reflect changes to Statute I whereby the term 'person' or 'member' is now understood to mean an internal member, unless otherwise specified.

Text of Regulations

1 In Council Regulations 15 of 2002, concerning committees reporting directly to Council, delete existing Part 25 regarding the Oxford University Museums Board and substitute (new text underlined, deleted text scored through):

'Part 25: Oxford University Museums Board

25.1. The Oxford University Museums Board shall consist of:

(1) the Vice-Chancellor (in the chair);

(2) the Pro-Vice-Chancellor with responsibility for the Academic Services and University Collections (to deputise in the chair);

(3) one of the Proctors or the Assessor as may be agreed between them;

(4)–(78) the directors of the University museums and of the Botanic Garden;

(89)–(113) the chairman of each of the Boards of Visitors of the University museums and of the Botanic Garden or his or her nominee;

(124)–(157) one person appointed by each of the academic divisional boards, normally to be a member of that board;

(168) one person appointed by the Conference of Colleges;

(179) one member of the Council of the Oxford University Student Union chosen by that Council.

25.2. The board committee may co-opt up to three additional members individuals, preferably with significant collections experience.

25.3. Members shall be appointed for four years in the first instance and are eligible for reappointment. Co-opted members shall be appointed for one year and shall be eligible for reappointment.

25.4. The board shall be responsible for the delivery of the University's strategic plan insofar as it refers to museums and the Botanic Garden and for the fulfilment of the University's vision of its museums and Botanic Garden, including:

(1) oversight of teaching and research;

(2) oversight of collections care, including reviews and inspections;

(3) delivery of shared services;

(4) cross-museum policies;

(5) advocacy on behalf of the University museums and Botanic Garden, both within and outside the University.'

2 In Council Regulations 3 of 2003, concerning the Botanic Garden, delete existing regulation 2 and substitute (deleted text scored through, new text underlined):

'Governance

2. The Visitors of the Botanic Garden shall be:

(1) a chairman who shall be appointed by the Vice-Chancellor;

(2) the Pro-Vice-Chancellor with responsibility for Academic Services and University Collections;

(3) one of the Proctors or the Assessor as may be agreed between them;

(4) the Sherardian Professor of Botany, who shall be called Keeper of the Botanic Garden;

(5) a person appointed by the Department of Plant Sciences;

(6) a member of Congregation elected by Congregation;

(7), (8) two persons individuals appointed by Council, who need not be members of Congregation;

(9) the Director of the Oxford University Museum of Natural History.'

3 Ibid, delete existing regulation 7 and substitute (deleted text scored through, new text underlined):

'7. In carrying out their responsibilities the Visitors shall co-operate with the Oxford University Museums Board Committee for the Museums and Scientific Collections in facilitating co-ordination between the University's museums and scientific collections, particularly with respect to planning, allocation and use of resources, and the development, care, and promotion of the collections as national and international resources both for teaching and research and for public access.'

(d) Income grants and loan from the College Contributions Fund: 2014 application round

Explanatory Note

This regulation authorises the income grants and a loan which Council has decided to make from the Oxford College Contributions Fund, on the recommendations of the College Contributions Committee following that Committee's consideration of new applications submitted in 2014.

Text of Regulations

(1) The following amounts shall be paid as income grants to the college named, in each case under the provisions of section 5 of Statute XV, for application in the financial year shown:

College Purpose 2014–15 2015–16 2016–17 2017–18 2018–19
Linacre Maintenance and refurbishment 50,000 0 0 0 0
Mansfield Scholarships and Bursaries 20,000 20,000 20,000 0 0
St Edmund Hall Development Office 25,000 25,000 0 0 0
St Hilda's Housing allowances 18,200 18,200 18,200 18,200 18,200
St Hugh's Maintenance and refurbishment 30,000 0 0 0 0
St Peter's Maintenance and refurbishment 104,000 0 0 0 0
  Totals 247,200 63,200 38,200 18,200 18,200

The sums listed are maxima. The payment of each grant, and the precise sum payable, in each subsequent year shall be dependent on the success with which each college meets certain conditions laid down by Council on the recommendation of the College Contributions Committee.

(2) A sum of £225,000 shall be provided to Mansfield College in the 2014–15 financial year as a loan, under the provisions of section 5 of Statute XV, for maintenance and refurbishment expenditure in that year. The loan shall be repayable on terms set by the College Contributions Committee.

(e) Income grants from the College Contributions Fund: further consideration of an application submitted in 2012

Explanatory Note

This regulation authorises the income grants which Council has decided to make from the Oxford College Contributions Fund, on the recommendations of the College Contributions Committee following reconsideration of an application submitted in 2012.

Text of Regulations

A sum of £360,000 shall be paid in the 2014-15 financial year as an income grant to Worcester College under the provisions of section 5 of Statute XV. The grant is provided for the following purposes:

(i) for maintenance and refurbishment expenditure, a sum of £320,000 (of which £20,000 is to be used as a contribution to the cost of employing an Assistant Bursar); and

(ii) for development office expenditure, a sum of £40,000.

The sums listed are maxima. The payment of this grant shall be dependent on the success with which the college meets certain conditions laid down by Council on the recommendation of the College Contributions Committee.


1formerly the Joint Information Systems Committee, a company funded by membership subscriptions from Higher and Further Education institutions

General Purposes Committee of Council

Changes in Regulations

The General Purposes Committee of Council has made the following changes in regulations, to come into effect on 8 August.

(a) Sinclair and Rachel Hood Fund

Explanatory Note

These regulations record the governing terms of the Sinclair and Rachel Hood Fund, established in 2012. Following recent clarification from the donor an amendment is being made to record the gift as permanent rather than expendable endowment.

Text of Regulations

In Section III of Council Regulations 24 of 2002, concerning academic and other posts, amend existing §127 as follows (new text underlined, deleted text scored through):

'§127. Sinclair and Rachel Hood Trust Fund for a Research and Administrative Assistant to the Lecturer in Aegean Prehistory

1. The University receives with gratitude the sum of £100,000 from The Malcolm Hewitt Wiener Foundation to be held as expendable permanent endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University as either expendable or permanent endowment to be held on the same trusts. The assets so held will be known as the Sinclair and Rachel Hood Trust Fund for a Research and Administrative Assistant to the Lecturer in Aegean Prehistory ("the Fund").

2. The University shall retain as permanent endowment those of the assets in the Fund (if any) which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

3. The University shall (1) apply the income of the Permanent Endowment (if any); and (2) apply the income and, in its discretion, the capital of the remainder of the Fund, towards the salary and expenses of a Research and Administrative Assistant for the Sinclair and Rachel Hood Lecturer in Aegean Prehistory and associated overheads. The Assistant shall undertake research, administrative and other tasks at the direction of the Sinclair and Rachel Hood Lecturer in Aegean Prehistory. If the salary, expenses and overheads of the Assistant are wholly or partly covered from other sources, there are further funds available or the post of Assistant becomes redundant, there shall be discretion to apply the income and/or capital of the Fund to support the Lecturer's research.

4. The administration of the Fund, and the application of its income, shall be the responsibility of the Social Sciences Divisional Board.

5. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

6. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund and the management and administration of the Fund and the post of Assistant.

7. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

8. Regulations 1–10 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.

9. Subject to regulation 10, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

10. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

(b) Establishment of the Faculty of Medieval and Modern Languages Prize and Scholarship Fund

Explanatory Note

These regulations establish the 'Faculty of Medieval and Modern Languages Prize and Scholarship Fund' for the advancement of education and learning at, or in connection with, the Faculty of Medieval and Modern Languages, principally but not exclusively through the award of prizes, bursaries and scholarships. It is intended that by resolution of Council (GPC), as trustee, under the Charities Act 2011, the Musgrave Fund, Paget Toynbee Prize Fund, Gerard Davis Prize Fund, Kolkhorst Bequest, Drake Fund for Italian Studies, Marjorie Countess of Warwick Travelling Bursary Fund, Levens Travel Bursary Fund, Arteaga Prize Fund, Fred Hodcroft Prize Fund, Cyril Jones Memorial Prize Fund, Colin Prize Fund, Massart Prize Fund in French Literature, Ramon Silva Memorial Prize Fund in Spoken Spanish, and Beddington Prizes (Modern Languages) Fund shall be transferred and administered as part of this new trust fund.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts, insert new §233 as follows, and renumber existing §§233–391 as §§234–3921:

'§233. Faculty of Medieval and Modern Languages Prize and Scholarship Fund

1. Ten pounds and such further money or property as may be paid or transferred to be held by the University on the same trusts shall be held together as part of the Faculty of Medieval and Modern Languages Prize and Scholarship Fund ("the Fund"), which shall be held on the trusts declared in this regulation.

2. The Fund includes transfers from the Musgrave Fund, Paget Toynbee Prize Fund, Gerard Davis Prize Fund, Kolkhorst Bequest, Drake Fund for Italian Studies, Marjorie Countess of Warwick Travelling Bursary Fund, Levens Travel Bursary Fund, Arteaga Prize Fund, Fred Hodcroft Prize Fund, Cyril Jones Memorial Prize Fund, Colin Prize Fund, Massart Prize Fund in French Literature, Ramon Silva Memorial Prize Fund in Spoken Spanish, and Beddington Prizes (Modern Languages) Fund2.

3. The University shall retain as permanent endowment those of the assets in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

4. The University shall (a) apply the income of the Permanent Endowment; and (b) apply the income and, in its discretion, the capital of the remainder of the Fund (if any), towards the advancement of education and learning at, or in connection with, the Faculty of Medieval and Modern Languages, principally but not exclusively through the award of prizes, bursaries and scholarships.

5. The administration of the Fund, and the application of its income, shall be the responsibility of the Board of the Faculty of Medieval and Modern Languages, which may make and amend Standing Orders consistent with these Regulations governing the administration of the Fund and the application of its income.

6. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund and the management and administration of the Fund.

7. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

8. Subject to regulation 9, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

9. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

(c) Establishment of the Faculty of Medieval and Modern Languages General Purposes Fund

Explanatory Note

These regulations establish the 'Faculty of Medieval and Modern Languages General Purposes Fund' for the advancement of education and learning at, or in connection with, the Faculty of Medieval and Modern Languages. It is intended that by resolution of Council (GPC), as trustee, under the Charities Act 2011, the Mendel Friedman Yiddish Conference Fund, Fiedler Memorial Fund, Malcolm Memorial Fund, Gerrans Fund, Gerrans Memorial Fund, Taylorian Special Reserve Fund (MML), McLintock Fund, Harold Lister Sunderland Fund (MML), and Taylorian Special Lectures Fund shall be transferred and administered as part of this new trust fund.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts, insert new §232 as follows, and renumber existing §§232–390 as §§233–3911:

'§232. Faculty of Medieval and Modern Languages General Purposes Fund

1. Ten pounds and such further money or property as may be paid or transferred to be held by the University on the same trusts shall be held together as part of the Faculty of Medieval and Modern Languages General Purposes Fund ("the Fund"), which shall be held on the trusts declared in this regulation.

2. The Fund includes transfers from the Mendel Friedman Yiddish Conference Fund, Fiedler Memorial Fund, Malcolm Memorial Fund, Gerrans Fund, Gerrans Memorial Fund, Taylorian Special Reserve Fund (MML), McLintock Fund, Harold Lister Sunderland Fund (MML), and Taylorian Special Lectures Fund3.

3. The University shall retain as permanent endowment those of the assets in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

4. The University shall (a) apply the income of the Permanent Endowment; and (b) apply the income and, in its discretion, the capital of the remainder of the Fund, towards the advancement of education and learning at, or in connection with, the Faculty of Medieval and Modern Languages.

5. The administration of the Fund, and the application of its income, shall be the responsibility of the Board of the Faculty of Medieval and Modern Languages, which may make and amend Standing Orders consistent with these Regulations governing the administration of the Fund and the application of its income.

6. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund and the management and administration of the Fund.

7. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

8. Subject to regulation 9, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

9. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

(d) Alexander Library in the Edward Grey Institute of Field Ornithology

Explanatory Note

These changes record the delegation of managerial responsibility for the trust fund relating to the Alexander Library in the Edward Grey Institute of Field Ornithology from the Life and Environmental Sciences Board (now the MPLS Board) to the Department of Zoology.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts, in §6 relating to the Alexander Library in the Edward Grey Institute of Field Ornithology, amend regulation 3 as follows (new text underlined, deleted text scored through):

'3. The bequests of W B Alexander of certain articles of furniture and paintings for the Edward Grey Institute of Field Ornithology and of the residue of his estate for the purposes of the Alexander Library, in the institute, shall be administered by the Life and Environmental Sciences Board Department of Zoology under delegated authority from the Mathematical, Physical and Life Sciences Board, on the recommendation of the Advisory Council of the Edward Grey Institute of Field Ornithology.'

(e) Establishment of a Barclay-Williams Professorship of Molecular Immunology in the Sir William Dunn School Of Pathology

Explanatory Note

The following changes, made on the recommendation of the Medical Sciences Board and approved by the Planning and Resource Allocation Committee of Council, establish a new Barclay-Williams Professorship of Molecular Immunology.

Text of Regulations

1 In SCHEDULE C of Council Regulations 3 of 2004, concerning statutory professorships, after 'Professor of Neuroimmunology' insert 'Barclay-Williams Professor of Molecular Immunology'.

2 In Sect III of Council Regulations 24 of 2002, concerning individual professorships, insert new §242 and renumber existing §§242–333 as §§243–334:

'§242. Barclay-Williams Professor of Molecular Immunology

1. The University receives with gratitude the sum of £2,400,000 from the CIU Trust and the E P Abraham Research Fund to be held as permanent endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University as either expendable or permanent endowment to be held on the same trusts. The assets so held will be known as the Barclay-Williams Professorship of Molecular Immunology Fund ("the Fund").

2. The University shall retain as permanent endowment those of the assets in the Fund which are contributed on the express understanding that they are to be treated as permanent endowment ("the Permanent Endowment").

3. The University shall (a) apply the income of the Permanent Endowment; and (b) apply the income and, in its discretion, the capital of the remainder of the Fund, towards the salary and expenses of the holder of the Barclay-Williams Professorship of Molecular Immunology ("the Professor") and associated overheads. The Professor shall undertake research, lecture and give instruction in Immunology. If the salary, expenses and overheads of the Professor are wholly or partly covered from other sources or there are further funds available, there shall be discretion to apply the income and/or capital of the Fund to support the Professor's research, or other academic activity in the field of Immunology.

4. The administration of the Fund, and the application of its income, shall be the responsibility of the Medical Sciences Board.

5. The Professor shall be based in the Sir William Dunn School of Pathology and elected by an electoral board consisting of:

(1) the Vice-Chancellor, or if the head of the college specified in paragraph (2) below is the Vice-Chancellor, a person appointed by Council;

(2) the head of the college to which the Chair may be allocated by Council from time to time; or if the head is unable or unwilling to act, a person appointed by the governing body of that college;

(3) a person appointed by the governing body of the college;

(4)–(5) two persons appointed by Council;

(6)–(9) four persons appointed by the Medical Sciences Board.

6. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

7. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund and the Professorship.

8. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

9. Regulations 1–4 and 6–11 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.

10. Subject to regulation 11, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

11. Any amendment to regulation 3 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'

(f) Establishment of the Ismene Fitch Endowment Fund

Explanatory Note

These regulations establish the Ismene Fitch Endowment Fund for the purpose of providing scholarships to graduate students of Wolfson College or St Antony's College who are ordinarily resident in Greece.

Text of Regulations

In Part 2 of Council Regulations 25 of 2002, concerning trusts, insert new §177 as follows, and renumber existing §§177–391 as §§178–3921:

'§177. Ismene Fitch Endowment Fund

1. Upon receipt of a gift of approximately £150,000 from The Ismene Charitable Trust expected shortly after the making of this regulation, the University shall hold such sum as expendable endowment on the trusts declared in this regulation. Further money or property may be paid or transferred to the University as expendable endowment to be held on the same trusts. The assets so held will be known as the Ismene Fitch Endowment Fund ("the Fund").

2. The  University  shall  apply the income and, in its discretion, the capital of the Fund, towards providing scholarships to graduate students of Wolfson College or St Antony's College who are ordinarily resident in Greece.

3. The administration of the Fund, and the application of its income, shall be the responsibility of the Board of Management of the Oxford Graduate Scholarship Fund.

4. The University may in its absolute discretion in the period ending 21 years from the date of this regulation, instead of applying the income of the Fund in any year, accumulate all or any part of such income by investing it, and holding it as part of the capital of the Fund. The University may apply the whole or any part of such accumulated income in any subsequent year as if it were income of the Fund arising in the then current year.

5. The University shall have power to pay out of the capital or the income of the Fund all costs of and incidental to the creation of the Fund, and the management and administration of the Fund.

6. The University may exercise any of its corporate powers in the management and administration of the Fund in so far as those powers are not inconsistent with these regulations.

7. Regulations 1–9 shall be deemed to be Trust Regulations under the provisions of Part D of Statute XVI.

8. Subject to regulation 9, Council may amend, repeal or add to these regulations in accordance with Part D of Statute XVI, but no amendment is valid if it would cause the Fund to:

(1) cease to be exclusively charitable according to the law of England and Wales; or

(2) be outside the objects of the University.

9. Any amendment to regulation 2 is an amendment to the main objects of the Fund for the purposes of Part D of Statute XVI and must be approved both by Congregation of the University and subsequently by Her Majesty in Council.'


1The numbering is subject to the approval of other regulations and may therefore change.

2Approval of paragraph 2 of the Trust Regulation is conditional on Council (GPC) resolving to transfer the said funds into the new Faculty of Medieval and Modern Languages Prize and Scholarship Fund and the Charity Commission registering no objections to the transfer.

3Approval of paragraph 2 of the Trust Regulation is conditional on Council (GPC) resolving to transfer the said funds into the new Faculty of Medieval and Modern Languages General Purposes Fund and the Charity Commission registering no objections to the transfer.

Planning and Resource Allocation Committee of Council

Changes in Regulations

The Planning and Resource Allocation Committee of Council has made the following changes in regulations, to come into effect on 8 August.

(a) Establishment of the Richard Doll Professorship of Epidemiology

Explanatory Note

The following changes, made on the recommendation of the Planning and Resource Allocation Committee, establish a new Richard Doll Professorship of Epidemiology.

The Richard Doll Professorship of Epidemiology in the Nuffield Department of Population Health shall replace the ICRF Readership of Cancer Studies on the retirement of the present incumbent.

Text of Regulations

1 In SCHEDULE C of Council Regulations 3 of 2004, concerning statutory professorships, after 'Professor of Clinical Biochemistry' insert 'Richard Doll Professorship of Epidemiology'.

2 In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete existing regulation §40 and substitute (new text underlined, deleted text scored through):

'§40. Cancer Research UK Reader in Cancer StudiesRichard Doll Professorship of Epidemiology

1. The University accepts with deep gratitude the endowment provided by Cancer Research UK for the establishment of a Cancer Research UK Readership in Cancer Studies Richard Doll Professorship of Epidemiology and for the provision of supporting expenditure for the readership professorship.

2. The reader professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council;

(2) the head of the college to which the Professorship shall be for the time being allocated by Council under any regulation in that behalf, or, if the head is unable or unwilling to act, a person appointed by the governing body of the college;

(3) a person appointed by the governing body of the college specified in (2) of this clause;

(4), (5) two persons appointed by Council;

(6)–(9) four persons appointed by the Medical Sciences Board;

(10) a person holding a clinical appointment appointed by the relevant NHS body with which the post-holder will hold an honorary contract.

3. The reader professor shall engage in advanced study or research in the epidemiology of cancer or such other field of cancer studies as the Medical Sciences Board, after consultation with the Council of Cancer Research UK, shall determine, under the direction of a professor to be designated from time to time by the Medical Sciences Board. The reader professor shall give or hold such number of lectures or classes as the Medical Sciences Board shall determine.

4. Such part of the endowment as Council shall determine is not required to meet the costs of the readership professorship shall be applied to the provision of supporting expenditure for the reader professor in such manner as Council, after consultation with the Medical Sciences Board, shall direct.

5. The professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to this chair.

6. Council shall have power, subject to the consent of the Council of Cancer Research UK, to amend this regulation, provided that the main object of the endowment, namely the establishment of a senior post in Cancer Studies and the provision of supporting expenditure, is always kept in view.'

(b) Dean Ireland's Professor of the Exegesis of Holy Scripture

Explanatory Note

A substantial donation was pledged in 2014 to endow the Dean Ireland's Professorship in the Exegesis of Holy Scripture. The proposed changes to the regulations acknowledge the original bequest and the recent pledge.

Text of Regulations

In Sect III of Council Regulations 24 of 2002, concerning individual professorships, amend existing §150 as follows (new text underlined, deleted text scored through):

'§150. Dean Ireland's Professor of the Exegesis of Holy Scripture

1. The University receives with gratitude the bequest of Dr John Ireland and the generous subsequent settlement made in honour of Mr G A Nops, which together form the endowment fund to support the Dean Ireland's Professor of the Exegesis of Holy Scripture.

2. The Dean Ireland's Professor of the Exegesis of Holy Scripture shall lecture and give instruction in the Exegesis of the New Testament Scriptures.

2.3. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the Warden of Keble College is Vice-Chancellor, a person appointed by Council on the occurrence of a vacancy to act as an elector on that occasion;

(2)  the Warden of Keble College, or, if the Warden should be unable or unwilling to act, a person appointed by the Governing Body of Keble College on the occurrence of a vacancy to act as an elector on that occasion;

(3) a person appointed by the Governing Body of Keble College;

(4), (5) two persons appointed by Council;

(6) the Head of the Humanities Division, or his or her nominee;

(7)–(9) three persons appointed by the Board of the Faculty of Theology and Religion.

3.4. The professor shall be subject to the General Provisions of the decree regulations concerning the duties of professors and to those Particular Provisions of the same decree regulations which are applicable to this chair.'

(c) Renaming of the Professorship of Orthopaedic Engineering

Explanatory Note

The following changes, made on the recommendation of the Medical Sciences Division and the Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences, and the Mathematical, Physical and Life Sciences Division and the Department of Engineering Science, rename the Professor of Orthopaedic Engineering as the Professor of Biomaterials to better reflect the research domain of the post, and to fit better with nomenclature now used in medicine and biomedical engineering.

Text of Regulations

1 In SCHEDULE A of Council Regulations 3 of 2004, concerning statutory professorships, delete 'Professor of Orthopaedic Engineering' and substitute 'Professor of Biomaterials'.

2 In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete §82 and substitute (new text underlined, deleted text scored through):

'§82. Professor of Orthopaedic Engineering Biomaterials

1. The Professor of Orthopaedic Engineering Biomaterials shall undertake research in and shall lecture and give instruction in that subject and generally promote its study in the University.

2. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in paragraph (2) below is Vice-Chancellor, a person appointed by Council;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any regulation in that behalf, or if the head is unable or unwilling to act, a person appointed by the governing body of the college;

(3) a person appointed by the governing body of the college specified in paragraph (2) above;

(4), (5) two persons appointed by Council;

(6)–(8) three persons appointed by the Mathematical, and Physical and Life Sciences Board;

(9)(11) three persons appointed by the Medical Sciences Board.

3. The professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to this chair.'

(d) Renaming of the Professorship of Taxation Law

Explanatory Note

The following changes, made on the recommendation of the Social Sciences Division and the Faculty of Law, rename the Professorship of Taxation Law to reflect recent changes to the new agreement between the Law Faculty and the law firm Pinsent Masons LLP.

Text of Regulations

1 In SCHEDULE A of Council Regulations 3 of 2004, concerning statutory professorships, delete 'Professor of Taxation Law' and substitute 'Pinsent Masons Professor of Taxation Law'.

2 In Council Regulations 19 of 2002, Schedule of Professors and Readers, delete 'Law, Taxation' and substitute 'Law, Taxation, Pinsent Masons'.

3 In Sect III of Council Regulations 24 of 2002, concerning individual professorships, delete §187 and substitute (new text underlined, deleted text scored through):

'§187. Pinsent Masons Professor of Taxation Law

1. The University accepts with gratitude initial funding from KPMG to establish the Professorship of Taxation Law.

1.2. The Pinsent Masons Professor of Taxation Law shall lecture and give instruction in Taxation Law.

2.3. The professor shall be elected by an electoral board consisting of:

(1) the Vice-Chancellor, or, iof the head of the college specified in (2) of this clause is Vice-Chancellor, a person appointed by Council;

(2) the head of the college to which the professorship shall be for the time being allocated by Council under any regulation decree in that behalf, or, if the head is unable or unwilling to act, a person appointed by the governing body of the college;

(3) a person appointed by the governing body of the college specified in (2) of this clause;

(4) a person appointed by Council;

(5), (6) two persons appointed by the Social Sciences General Board;

(7)–(9) three persons appointed by the Board of the Faculty of Law.

3.4. The professor shall be subject to the General Provisions of the regulations concerning the duties of professors and to those Particular Provisions of the same regulations which are applicable to this chair.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Aldridge, H D J N, Development Office

Barkla, S L, Bodleian Digital Library Systems and Services

Brown, G R, Faculty of Clinical Medicine

Childs, T K, Saïd Business School

Crook, H, RDM Department of Cardiovascular Medicine

Doornik, K E, St John's

Eggers, A C, Nuffield

Enriques, L, Faculty of Law

Fletcher, K A, Department of Computer Science

McHaffie, L P, Ashmolean Museum

Mann, S R A, Medical Sciences Divisional Office

Ogilvie, A M G, Bodleian Libraries

Olliaro, P L, Lincoln

Pagnamenta, A T, Faculty of Clinical Medicine

Papanikitas, A N, Faculty of Clinical Medicine

Ridgway, G R, Faculty of Clinical Medicine

Roscoe-Styler, E, Personnel Services

Stevenson, D C S, Jesus

Wang, H, St Cross

Zitzmann, N, Faculty of Biochemistry/Merton

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.