Notices

  • Thursday 14 November 2013
  • NO. 5041
  • VOL. 144

General Notices

Guidelines for leave for academic staff

1 Approval of applications for leave

All applications for leave from normal academic duties (sabbatical leave, leave to hold research awards, special leave, etc) must be accompanied by a recommendation from the individual's department or faculty board, as appropriate, and must also be approved by the divisional board which now has the authority to grant leave.

2 Sabbatical leave and dispensation from CUF lecturing obligations

The University's regulations in respect of sabbatical leave and dispensation from CUF lecturing duties are set out in Council Regulations 4 of 2004. Application forms and advice on individuals' entitlement may be obtained from:

Humanities – Ms Parsons, Radcliffe Humanities, Radcliffe Observatory Quarter, tel (2)70559, email muriel.parsons@humanities.ox.ac.uk

Social Sciences and Continuing Education – Ms Phillips, Hayes House, 75 George Street, tel (6)14857, email heather.phillips@socsci.ox.ac.uk

Mathematical, Physical and Life Sciences – Ms Sutcliffe, 9 Parks Road, tel (2)82588, email sheila.sutcliffe@admin.ox.ac.uk

Medical Sciences – Ms Haugen, Medical Sciences Office, John Radcliffe Hospital, tel (553) 21620, email ingunn.haugen@medsci.ox.ac.uk; Mrs Sundaram, Medical Sciences Office, John Radcliffe Hospital, tel (553) 21945, email swetha.sundaram@medsci.ox.ac.uk

Continuing Education – Mrs Nickless, Rewley House, 1 Wellington Square, tel (2)70310, email jo.nickless@conted.ox.ac.uk

Completed application forms (signed by the head of department where appropriate) should be returned to the head of the Mathematical, Physical and Life Sciences division or the divisional contact shown above, as appropriate, for processing and for faculty board/divisional board approval.  

3 Sabbatical leave in advance of entitlement

In some circumstances individuals may wish to take leave for purposes covered by the sabbatical leave scheme at a time when they do not have sufficient sabbatical entitlement. Such circumstances might include an unrepeatable opportunity to pursue academic interests, or a need to undertake fieldwork for a period exceeding one year. In such cases leave could be granted in whole or in part as sabbatical leave in advance of entitlement if a good academic case could be demonstrated.

4 Applications for leave to hold some public offices

Applications for leave to accept an appointment in the public service of national or international importance are normally granted by the divisional board, provided that:

  • the purpose of the leave can be shown to be compatible with the academic interests of the department or faculty;
  • the department or faculty (and the college in the case of joint appointments) supports the application and is able to cover the individual's duties including examining and graduate supervision; and
  • it is clear that the individual intends to return to University service after the period of leave.

Applications for leave to hold such offices should be made to the divisional secretary, faculty board secretary or other officer as notified locally.

5 Applications for certain research awards

Applications to national bodies of prestigious and competitive research awards (eg British Academy Research Readerships and Senior Research Fellowships, AHRC Research Leave awards, EPSRC Senior or Advanced Fellowships) are normally granted by the divisional board provided that the department or faculty (and the college in the case of joint appointments) supports the application and that appropriate arrangements can be made to cover the individual's duties, including examining and graduate supervision, should the application be successful.  

Applications for research awards by members of the Humanities Division must be notified to the appropriate divisional research facilitator at least one month before the funder's deadline. The research facilitator will provide advice and support for the application, produce a budget and an OG (internal authorisation form required by Research Services) and will liaise with the Humanities Division and Research Services to obtain approval for the application. It is the responsibility of the applicant to obtain in advance the consent of the college (where appropriate) for any research leave application. Consent must be forwarded to the research facilitator and is required by Research Services as part of the internal checking and authorisation process. Note: all applications to outside bodies for research funding must be checked and authorised by Research Services. The AHRC will not accept applications directly from colleges; applications from CUF lecturers to that body can only be submitted via the relevant faculty.

6 Applications for special unpaid leave

Applications for leave other than those outlined above may be considered as applications for special unpaid leave.  Applications may be considered if they meet one or both of the following criteria:

i) providing academic benefit to the University; and/or

ii) providing a career development opportunity for the individual, hence aiding staff retention.

Activities under these criteria might include visiting another institution to study specialised laboratory techniques, taking up a visiting lecturership or visiting professorship at a prestigious department abroad, an extended period of fieldwork, etc.

In all cases, it is essential that the consent of the college (where appropriate) and of the department/faculty board is obtained before an application is made to the divisional board. In considering applications, colleges and departments/faculty boards must be satisfied that the proposed leave fits with their overall plans and objectives, and it must be clear that the individual's duties for the college and for the department/faculty, including examining and graduate supervision, can be covered satisfactorily. Divisional boards will consider applications both on their own merits and in the context of overall operational needs, and will not approve applications which are prejudicial to the teaching and research of the department/faculty or which are not supported by the applicant's college.       

Occasionally applications are made for leave to enable an individual to accept a fixed-term appointment in another academic institution (other than routine visiting appointments held during sabbatical leave). In such instances the college and the department/faculty board would need to be satisfied that the application was in line with their overall plans and objectives, as above, and that all operational requirements could be covered satisfactorily, before the application was put to the divisional board. Applicants would normally be expected to give a commitment to return to Oxford after the period of leave. It should be noted that the longer the appointment at the other institution, the less likely it is that leave will be granted.    

Leave will not be granted, except in the most truly exceptional circumstances, to enable an individual to decide whether to accept a permanent post elsewhere.

It is recognised that some offers are made to individuals at short notice. Given the fact that all members of the academic staff have clear obligations to the University and to their college under the terms of their contracts, no such offer should be accepted without the support of the college and the department/faculty and the explicit approval of the divisional board. It is essential, therefore, that any prospect of such an offer is discussed, in confidence, with the college and with the divisional secretary or faculty board secretary at the earliest opportunity so as to avoid delays, and the possibility of refusal, if a firm offer is then made at very short notice.

All applications for special unpaid leave should be made to the divisional secretary, faculty board secretary or other officer as notified locally, who will also be able to advise on the likelihood of success of any application on the University side; the college's consent in appropriate cases must be obtained before an application is put to the divisional board.

7 Special paid leave

Divisions may, if they wish, with the concurrence of the college in relevant cases, grant additional paid leave outside sabbatical entitlement, funded from their own resources, to enable staff to undertake projects of mutual benefit to the individual and the University. Examples might include asking a member of staff to concentrate for a term wholly on considering revised teaching patterns across a whole subject area; or permitting a member of staff to teach at another university for a term to foster inter-institutional links, possibly as part of an exchange arrangement.

8 Stipendiary arrangements

  • Sabbatical leave and dispensation from CUF lecturing duties: leave will be granted with stipend (although it may be granted without stipend if taken for the purpose of holding a remunerated visiting appointment under 6 above).
  • Leave to hold a public office: leave will be granted without stipend.
  • Leave to hold a research award: the arrangements vary depending on the regulations governing the award, but it is normal for individuals holding such awards to continue to receive their usual University stipend, the awarding body either providing funds to make a replacement appointment or reimbursing the University for the individual's salary costs.
  • Special leave: leave will normally be granted without stipend, but see 7 above.

9 Implications for future entitlement to sabbatical leave or dispensation from CUF lecturing duties

Special leave does not count as qualifying service for the purposes of calculating future entitlement to sabbatical leave or dispensation from CUF lecturing duties. However, it does not count against an individual's future entitlement. When special leave has been granted for the purposes of holding a public office or a research award, sabbatical leave is not normally granted in the period immediately preceding or following the period of special leave, although some flexibility may be exercised at the divisional board's discretion in respect of periods of special leave not exceeding one year, especially in connection with the holding of research awards.

Reports issued by the Internal Auditors

The following reports issued by the Internal Auditors were accepted by the Audit and Scrutiny Committee at its meeting on 23 October 2013:

1 Data Quality – Key Information Sets (KIS)
2 Data Quality – Transparent Approach to Costing Return (TRAC)
3 Expenses

The executive summaries of these reports have now been posted on the intranet at www1.admin.ox.ac.uk/councilsec/assurance/auditandscrutinycommittee/auditrep. The full reports may be consulted by members of Congregation at the University Offices by arrangement with the Senior Assistant Registrar (Assurance), Sally Vine (email: sally.vine@admin.ox.ac.uk, telephone: (2)80179).

Appointments

Humanities

Andreas Idreos Professorship of Science and Religion

Alister E McGrath, BD MA DPhil DLitt DD Oxf, Professor of Theology, Ministry and Education; Head, Centre for Theology, Religion and Culture, Department of Education and Professional Studies, KCL; and Senior Research Fellow, Harris Manchester, has been appointed to the Andreas Idreos Professorship of Science and Religion in the Faculty of Theology and Religion with effect from 1 April 2014. Professor McGrath will be a fellow of Harris Manchester.

Social Sciences

Dr Daniel Butt, MA MPhil DPhil Oxf, Fellow of Balliol. University Lecturer in Political Theory. From 1 September 2013 to 31 August 2018.

Corrigendum: Dr Rodrigo Momberg Uribe, BL Austral de Chile, LLM PhD Utrecht, Brasenose. Career Development Fellow in Comparative Law. From 1 October 2013 to 30 September 2016.

Visiting Professorships

Social Sciences

The Social Sciences Division has, on the recommendation of the Saïd Business School, conferred on Professor Andrew E Baum, BSc MPhil PhD R'dg, the title of Visiting Professor of Management Practice for 3 years from 1 October 2013.

The Social Sciences Division has, on the recommendation of the Faculty of Law, reconferred on Professor Hugh Beale the title of Visiting Professor for 3 years from 1 October 2013.

The Social Sciences Division has, on the recommendation of the Department of Economics, conferred on Professor Wendy Carlin, DPhil Oxf, the title of Visiting Professor for 3 years from 1 October 2013.  

The Social Sciences Division has, on the recommendation of the Faculty of Law, reconferred on Professor Ansgar Ohly, MA Camb, the title of Visiting Professor for 3 years from 1 October 2013.

The Social Sciences Division has, on the recommendation of the Faculty of Law, reconferred on Professor Derrick Wyatt, MA Camb, the title of Visiting Professor for 3 years from 1 October 2013.

Recognition of Distinction

Humanities

The following titles have been conferred on behalf of the Recognition of Distinction Committee:

Bobzien, S, MA Bonn, DPhil Oxf, Senior Research Fellow of All Souls. Professor of Philosophy. With effect from 1 July 2013.

Smith, S A, MA Oxf, PhD Birm, Senior Research Fellow of All Souls. Professor of History. With effect from 1 October 2013.

Electoral Boards

Composition of Electoral Boards 

The composition of the electoral boards to the posts below, proceedings to fill which are currently in progress, is as follows:

Allen & Overy Professorship of Corporate Law (corrigendum)

  Appointed by
Chair: Dr S Mapstone (Pro-Vice-Chancellor) Mr Vice-Chancellor1
Professor K Hopt Council
Professor C Redgwell Council
Professor R Goodman Social Sciences Division
Professor J Armour  Faculty of Law 
Professor T Endicott Faculty of Law 
Professor R Romano Faculty of Law 
Dr S Douglas Jesus
Mr P Mirfield Jesus

The composition of the electoral board to the post below, proceedings to fill which are currently in progress, is as follows:

Khalid bin Abdullah Al Saud Professorship for the Study of the Contemporary Arab World                                                                                               

  Appointed by
The Very Revd Dean of Christ Church Mr Vice-Chancellor1
The President of Magdalen  ex officio
Dr W Armbrust  Council 
Professor J Piscatori  Council
Professor J Humphries  Humanities Division 
Professor B Baron  Faculty of Oriental Studies 
Professor B Frellesvig  Faculty of Oriental Studies 
Dr P Robins  Social Sciences Divisional Board 
Professor M McLaughlin  Magdalen 
1Appointed by Mr Vice-Chancellor under the provisions of Statute IX, Sect 10 and 11.

Musical and other Events

Pembroke

Pembroke College Music Society lunchtime recitals take place in the Pichette Auditorium, Pembroke, at 1.15pm on Tuesdays of weeks 2, 4, 6 and 8. Admission free.

19 Nov: Danae Eleni (soprano) and Guy Newbury (piano); Donizetti, Schumann, Lehár, Berg and Newbury

3 Dec: Joe Bolger (counter-tenor) and Guy Newbury (piano); Purcell, Haydn, Stanford, Quilter, Howells, Tippett, Wiegold and Newbury

Exhibitions

Bodleian Libraries

The following events are free; for more information, see www.bodleian.ox.ac.uk/whatson.

until 8 Dec: Barbara Pym and the Bodleian (display)

from 22 Nov: Great medical discoveries – 800 years of Oxford innovation  (exhibition)

Pitt Rivers Museum

Please note: the Pitt Rivers Museum will remain open throughout 2013, with access via the normal entrance, while there are building works in the Oxford University Museum of Natural History. Admission, exhibitions and events free. Access via the Oxford University Museum of Natural History, unless otherwise stated. Open: Tue–Sun: 10am–4.30pm, Mon: noon–4.30pm. See: www.prm.ox.ac.uk.

Exhibitions

8 Oct–30 Mar: Surviving tsunami

photographs in the aftermath of the great east Japan earthquake

Christmas Light Night events

7–11pm, 22 Nov: Inside Sound: Light Night

Torch-lit galleries immersed in evocative rainforest soundscapes. Cash bar and 10% discount in museum shop. Free entry via South Door, Robinson Close, off South Parks Road. All welcome but limited places, so come early.

2–4pm, 24 Nov, East Oxford Community Centre: Handling sound: learn how to DJ

A free drop-in event for anyone interested in world music and DJing with ethnomusicologist and DJ Dr Noel Lobley and musician and composer Nathaniel Mann. Suitable for all ages; no prior experience needed. Drop in at any time.

St Stephen's House

Pop-up art exhibition

3 Contemporaries: David Askew, Nick Maitland and Jan Gaska

Prints, paintings and drawings. Open: Sat 23 Nov, 10am–5pm; Sun 24 Nov, 1–5pm. Entry via S John the Evangelist, 109A Iffley Road. More information: www.sje-oxford.org/events or concerts@ssho.ox.ac.uk.