Council and Main Committees

  • Thursday 6 December 2012
  • NO. 5009
  • VOL. 143

Council of the University

Approval of nomination of external member of Council

No request to the contrary having been received, the following nomination was deemed to have been approved at 4 pm on Thursday, 29 November:

The nomination by Council, under the provisions of section 4 (7)–(10) of Statute VI, of Sir Crispin Davis, MA Oxf, as a member of Council for four years from Hilary term 2013.

Council of the University

Changes in Regulations

Council has made the following changes in regulations, to come into effect on 21 December.

(a) Education Committee

Explanatory Note

The following increases the number of committee members Education Committee may co-opt from two to three.

Text of Regulations

In Part 2 of Council Regulations 15 of 2002, concerning the Education Committee, delete existing regulation 2.2 and substitute (new text underlined, deleted text scored through):

'2.2. The committee may co-opt up to two three additional members., one of whom may be an external member.'

(b) Planning and Resource Allocation Committee

Explanatory Note

The following regulation changes enact revisions to the terms of reference and membership of the Planning and Resource Allocation Committee in accordance with recommendations emerging from a self-review exercise undertaken by the committee.

Text of Regulations

Delete Part 5 of Council Regulations 15 of 2002 concerning the Planning and Resource Allocation Committee, and substitute (new text underlined, deleted text scored through):

'5.1. The Planning and Resource Allocation Committee shall consist of:

(1) the Vice-Chancellor;

(12) the Pro-Vice-Chancellor (Planning and Resources), who shall be vice-chairman of the committee;

(23)–(45) the Proctors and the Assessor;

(56) the Chairman or Vice-Chairman of the Conference of Colleges, as determined by the Conference of Colleges;

(67) the Chairman of the Committee of Estate Bursars;

(78)–(1011) the heads of each of the divisions;

(1112)–(1516) five persons appointed by Council from among the members of Council specified in section 4 (15)–(25) of Statute VI;

(16), (17), (18) two external persons a person appointed by Council each of whom may be appointed from among the members of Council specified in section 4 (7)–(10) of Statute VI.;

(1819) the Chairman of the Building and Estates Subcommittee of the Planning and Resource Allocation Committee;

(1920) the Chairman of the Value for Money Subcommittee of the Planning and Resource Allocation Committee;

(2021) one student member representative, selected by the Council of the Oxford University Student Union from among the student member representatives on Council.

5.2. In appointing the members at regulation 5.1 (1112)–(1716) above, Council shall always ensure that there is within the total membership of the committee an appropriate balance across the academic activities of the various divisions, and between the divisions, and the non-divisional constituency as reasonably practicable.

5.3. Subject to the approval of Council on each occasion, the committee may co-opt one additional member, on condition that the committee shall always ensure by the use of its power of co-optation that the range of interests in the collegiate University is as fully reflected within the total membership of the committee as is reasonably practicable.

5.4. The committee shall be responsible to Council for monitoring and implementing the University's Strategic Plan, setting its annual budget, and resource allocation. In particular, it shall be responsible for the following matters:

(1) reporting annually to Council on the implementation of the University's strategic plan through divisional and service plans;

(2) making recommendations to Council on updates of the University's strategic plan, with reference to divisional plans and with regard to financial sustainability;

(3) recommending the approval, or reference back, of five-year plans prepared annually by the divisional boards, the Department for Continuing Education, the services, and any other spending sectors, with reference to the University's financial sustainability and against the priorities set out in the University's strategic plan, and reporting to Council as appropriate;

(41) the preparation and annual updating of a five-year rolling plan for income and expenditure for all aspects of the academic, academic services, and other activities of the University (in the light of plans referred to under (3) above)prepared by the divisional boards, the Department for Continuing Education, the services sector, and any other spending sectors);

(52) making recommendations to Council on an the University's annual budget in the light of the overall plan proposed by the Finance Committee and agreed by Council, the annual operating statements from the academic divisions and other spending sectors, and other relevant information;

(63) the development, implementation, refinement and monitoring of resource allocation procedures to enable annual budgets to be set, and the making of recommendations to Council as appropriate;

(74) the keeping under review of, and the making of recommendations to Council as necessary on, student numbers, the distribution of students between various categories, and levels of student fee;

(85) the monitoring of the work of the academic divisions, the Department for Continuing Education, and the services sector against their approved plans and budgets;

(96) the embedding within the University's processes and culture of greater economy (minimising the cost of an activity), greater efficiency (the relationship between the output of goods and services and the resources used to produce them) andor greater effectiveness (the extent to which objectives are met), collectively known as "value for money";

(107) the oversight of, and the making of recommendations to Council on, the institutional financial arrangements between the University and the colleges, societies and Permanent Private Halls in relation to the provision of teaching, research, administration and services arising from the college fee settlement;

(118) the consideration of termly reports on the progress of the University's fundraising for capital and recurrent purposes oversight of, and the making of recommendations to Council on, the work of the University Development Programme;

(129) approval of expenditure on capital projects and space allocations recommendations made by the Capital Steering Group and where appropriate reporting to Council on such approvals; and submitting recommendations to Council for expenditure on capital projects and space allocations on proposals referred by the Capital Steering Group which require approval of Council, all in accordance with the financial limits set out in the Financial Regulations;

(1310) the consideration of, and the giving of advice to Council on, the use of any resources which are not delegated or allocated to the academic divisions, academic services sector, or other bodies (whether trust funds, University reserves, unearmarked benefactions, capital funds, or reserves of any other description);

(1411) as appropriate, the consideration of, and the giving of advice to Council on, all aspects of the financial relationships between the University, HEFCE and other external funding bodies.

5.5. (1) The committee shall have power to make, amend and repeal regulations concerning any of the following matters, on condition that it shall bring forward to Council for decision any case which it considers to raise particular difficulties:

(a) the University fees payable by Home/EU students and by overseas students, within such policy in that regard as may be laid down by Council from time to time;

(b) the fees, other than fees under (a) above, payable by candidates for examinations, and related fees (such as the matriculation fee and fees in respect of degree certificates);

(c) the establishment of a new statutory post, and any changes in regulations governing existing statutory posts (in cases in which the making of such provisions by regulation is permissible in law).

(2) The committee shall also have power to delegate to the divisional boards, at its discretion and within such guidelines as it may agree from time to time with the boards, authority to make regulations under (c) above.'

(c) Curators of the Sheldonian Theatre

Explanatory Note

These changes release the Curators from the obligation to pay their portion of the income from the Wills' Benefaction to the Buildings and Estates Subcommittee of Council's Planning and Resource Allocation Committee and update the regulation concerning the way in which the Curators receive funding from the central University to reflect current practice.

Text of Regulations

In Part 8 of Council Regulations 2 of 2004, concerning the Curators of the Sheldonian Theatre, delete existing regulation 8.4 and substitute:

'8.4 For the purposes outlined in 8.2 and 8.3 above, the curators shall receive and apply any net income from activities in the theatre, and such other sums as may be determined from time to time by Council by regulation or otherwise.'

Council of the University

Register of Congregation

Mr Vice-Chancellor reports that the following names have been added to the Register of Congregation:

Avlamis, P, Trinity

Barker, R W, Exeter

Drew, V L, Humanities Division

Mantini, D, Department of Experimental Psychology

Tamarro, P, Queen's

Divisional and Faculty Boards

For changes in regulations for examinations see 'Examinations and Boards' below.